Addendum No. 5– ITB 26-13-214320 – Seward Freight Dock Expansion Fender System.pdf
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- Solicitation number
- ITB 26-13-214320 Seward Freight Dock Expansion Fender System
- Issued by
- Kenai Peninsula Borough, Alaska
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Addendum No. 5 – ITB 26-13-214320 – Seward Freight Dock Expansion Fender System
This addendum is issued by the Alaska Railroad Corporation (ARRC) to provide clarification in response to bidder questions for Invitation to Bid 26-13-214320, which solicits the fabrication and delivery of six marine fender systems for the Seward Freight Dock Expansion project. The original bid closing date was April 7, 2026, which was extended to April 21, 2026, via Addendum 2. Sealed bids were to be received at ARRC's Anchorage office with public bid opening at 3:00 p.m. local time. The fender system delivery window is a firm requirement set for October 15–29, 2026, representing a material term of the solicitation established to ensure fair competition and timely project delivery. The contract term extends from ten calendar days after award through project completion, with performance expected to commence within ten days of the Notice to Proceed.
Addendum No. 5 addresses two primary bidder inquiries. First, regarding the payment schedule, ARRC confirmed that the three-phase payment structure—10 percent upon approval of submittals, 40 percent upon approval of fabrication and quality reports, and 50 percent upon acceptance of delivered fenders—is hard-set and will be administered as written. ARRC stated that the percentages assigned to each milestone reflect its evaluation of risk and value and that vendors must base their bids on full compliance with the published schedule. Second, concerning the October 15–29, 2026, delivery date, ARRC reaffirmed it as a firm requirement that already represents an extension to the original requirement and a reasonable, achievable schedule. ARRC acknowledged that vendors may submit proposals noting exceptions and indicated willingness to revisit the delivery schedule if all bidders face similar constraints. The addendum notes that failure to acknowledge receipt on Form 395-0129 shall not automatically render a bid non-responsive.
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ALASKA RAILROAD CORPORATION
327 W. Ship Creek Ave.
Anchorage, AK 99501 wallaces@akrr.com
Phone (907)265-2425 Cell (907)744-0031
ADDENDUM NO. 5
Invitation to Bid (ITB) 26-13-214320 Seward Freight Dock Expansion – Fender System Alaska Railroad Corporation Date: April 17, 2026
This Addendum is issued to provide clarification in response to bidder questions. All other terms and conditions of the referenced solicitation remain unchanged.
QUESTION AND ANSWERS:
1. Will the AKRR have some leniency on the payment schedule terms or are those hard-set payment rates? Is there room to improve the percentage paid for ‘Approval of Fabrication and QA Reports’, and if so, what is the greatest extent you would be willing to raise that percentage rate up to?
The payment schedule identified in ITB 26-13-214320, Section B – Scope of Work, Item 5 (Payment Schedule) is hard-set and will be administered as written. The percentages assigned to each payment milestone reflect ARRC’s evaluation of risk and value tied to deliverable completion and acceptance.
Vendors should base their bids on full compliance with the payment schedule as published.
2. Based on Addendum #2, questions 2, the fenders delivery date is Oct 15th-29th 2026 which I assume is to align with what the ITB states which is commencement to start late 2026. Is that a hard date or is there room for some leniency?
The fender system delivery window of October 15–29, 2026, as established in Addendum No. 2, is a firm requirement. The delivery timeframe constitutes a material term of ITB 26-13-214320 and was established in accordance with ARRC Procurement Rules to ensure fair competition and timely project delivery. The stated window already reflects an extension to the original requirement and represents ARRC’s determination of a reasonable and achievable schedule. The vendor is welcome to submit a proposal noting any exceptions. If it becomes apparent that all bidders face similar constraints, we can revisit the delivery schedule and consider alternative approaches.
Due to bid submissions having already been received or in progress, acknowledgement of receipt of this addendum may be provided by email. Failure to acknowledge receipt on Form 395-0129 shall not automatically render a bid non-responsive.
Sincerely, Contract Administration Specialist Alaska Railroad Corporation mailto:wallaces@akrr.com
| ADDENDUM NO. 5 |
| QUESTION AND ANSWERS: |
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