Addendum No. 2 Q&A_final.pdf

2526-04 RFP CI

Statewide Response Team Vehicle Equipment Installation

Addendum No. 2

Failure to file a protest within the time prescribed in section 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

A. Questions and Answers B. Modifications to the RFP

A. Below are the questions and answers related to this solicitation. In the table below, the Department of Financial Services (Department) has answered each of the questions submitted by potential respondents.

No. Attachment Identifier

Section Number

Sub-Section Reference

Item Reference

Page No. Question Department Response

1. Attachment 2, Statement of Work

Section 6, Contractor Requirements

34 Does the Department permit the awarded contractor to utilize subcontractors for portions of the work under this solicitation? If subcontracting is permitted, are there specific portions of the project that may be performed by qualified fleet service providers?

Yes, as stated in Section 6.a.3., the Contractor may subcontract the removal of existing storage units requiring refurbishment from the current chassis and reinstall them on new chassis.

2. Attachment 2, Statement of Work

Are there any vehicle inspection, mechanical service, preventative maintenance, fleet readiness, warranty support, or related services associated with this project that could be subcontracted?

No.

3. Will a list of vendors attending the mandatory pre-response conference be made available following the meeting?

Yes.

4. Attachment 2, Statement of Work

Section 6, Contractor Requirements

34 Can you advise if all the equipment installed on and contained in the storage units to be refurbished are in working conditions?

As described in section 6.a.3., the storage units (module bodies) are being refurbished and transferred to new Ford F-550 chassis. The refurbishment is limited to the module body and its integral components, including items such as the roll-up compartment doors, roll-out drawers/trays, shelving, and associated hardware. Existing integral components should be refurbished, repaired, or replaced as necessary to ensure proper operation.

All additional equipment and components identified in the Statement of Work that are not part of the refurbished module body shall be furnished as new, unless otherwise specified by the Department. This is consistent with Section 6.b.1 of the SOW, which requires the Contractor to use new and unused parts unless otherwise specified.

5. Attachment 2, Statement of Work

Section 7, Component Installation Specifications

35 Item 6 on the Component Installation Specifications – “Set Stone Guards”:

a. There are several products referred to as Stone Guards. Some are designed to protect the grill, while others protect the body and other vehicles, similar to mud flaps. Can you specify the type you are seeking?

b. Is there a particular material that the Stone Guards must be made of, such as rubber or diamond plate?

Stone guards include the protective components currently installed on the existing vehicles, including:

• Front brush/stone guard

• Body protection guards

• Mud flaps

The material shall be equivalent to the material used on the existing vehicles being refurbished.

See revised Attachment 2, Statement of Work, Section 7.

6. Attachment 2, Statement of Work

Section 7, Component Installation Specifications

35 Item 16 on the Component Installation Specifications – “1” drain(s)

a. Do these drains currently exist in the storage units?

b. Do you require a specific number of drains?

No. The existing module bodies do not contain compartment drains.

The Contractor shall install drains in the compartments based on industry standards.

Drains will be installed in locations within the refurbished module body if

c. Must the drain(s) be installed in specific locations?

required or recommended by the Contractor.

7. Attachment 2, Statement of Work

Section 7, Component Installation Specifications

35 Item 18 on the Component Installation Specifications – “Pair 38’ stainless steel rear wheel featurettes”:

a. Should this read, “Pair 38’ stainless steel rear wheel fenderettes”? If not, please clarify.

Yes. This should read: "Pair 38-inch stainless steel rear wheel fenderettes."

The existing fenderettes shall be refurbished, repaired, or replaced as necessary to ensure they are in good serviceable condition.

See revised Attachment 2, Statement of Work, Section 7 and Attachment 3, Price Response.

8. Attachment 2, Statement of Work

Section 7, Component Installation Specifications

35 Item 21 on the Component Installation Specifications – “Carefree Eclipse electric vinyl awning”.

a. Shall this be installed on the driver side, passenger side, or both?

The awning shall be installed on both the driver and passenger sides of the vehicle.

See revised Attachment 2, Statement of Work, Section 7.

9. Attachment 2, Statement of Work

Section 7, Component Installation Specifications

35 Item 29 on the Component Installation Specifications – 4” diameter compartment vent(s)

a. Do these vents currently exist in the storage units?

Yes. The existing module bodies contain compartment vents.

The Contractor shall maintain the existing number of vents.

The Contractor shall install additional vents in the

b. Do you require a specific number of vents?

c. Must the vent(s) be installed in specific locations?

compartments if required or recommended.

The existing vents shall be refurbished, repaired, or replaced as necessary to ensure proper operation in the same locations within the module body, with additional locations if required or recommended by the Contractor.

B. Changes to the RFP are indicated by an underscore, deletions are indicated by a strikethrough. Please be advised that the following changes are applicable to the original specifications of the above-referenced RFP:

7. Component Installation Specifications.

If instructed by the Department to install any of the below-listed equipment (referred to hereafter as “components”), the Contractor shall do so in accordance with the requirements of this SOW. The Department may change the specified installation location of any component listed in this Section 7., Component Installation Specifications, for any vehicle.

1) Module body length (139”)

2) Module body width (90”)

3) Module body compartment height (62”)

4) Diamond plate module roof

5) Module front wall – smooth painted

6) Set stone guards, which include the protective components currently installed on the existing vehicles, including:

• Front brush/stone guard

• Body protection guards

• Mud flaps o The material shall be equivalent to the material used on the existing vehicles being refurbished.

7) Exterior sheeting – 1/8” thickness

8) Set rounded body vertical corners

9) Drip rail package

10) Pair painted exterior wheel well panels

11) Rear diamond plate kick panel

12) Lower body rub rails – “C” channel

13) Scotchlite stripe color –or a comparable brand to be determined

14) Body installation

15) Recessed light tower compartment

16) 1" drain(s)

17) License plate housing with LED light

18) Pair 38” stainless steel rear wheel featurettes Pair 38-inch stainless steel rear wheel fenderettes

19) Knurled grab rail(s) small located:

• One (1) on top of the body, in line with rear folding steps

• One (1) on the interior of each rear compartment door (angled)

20) Chrome folding step(s)

21) Carefree Eclipse electric vinyl awning – 12V, up to 13 ft or a comparable brand to be installed on both the driver and passenger sides of the vehicle.

22) Carefree LED light option for awning- to be operated from the compartments/awning controls or a comparable brand

23) 1/8” exterior compartments-diamond plate:

24) Compartment floors:

• 3/16" thick brushed aluminum

• 1/8" exterior compartments - diamond plate

25) Compartment door construction – conventional compartment door construction; roll-up double compartment door(s), locking

26) Compartment door paddle handle – stainless steel/aluminum anodized; roll-up compartment door(s), locking

27) Compartment shelves - adjustable

28) Aluminum vertical compartment divider(s)

29) 4" diameter compartment vent(s)

30) Turtle tile covering for compartment floors

31) Turtle tile covering for compartment shelves/trays to include nylon straps

32) Rear compartment aluminum ladder tunnel:

33) Slide-master roll-out tray/steel slides

34) Pair Whelen #M6-Series stop-tail/back-up/directional lights or a comparable brand

35) Pair Whelen #M62BTT LED stop/taillights or a comparable brand

36) Pair Whelen #M62BU LED back-up lights or a comparable brand

37) Pair Whelen #M62T LED amber directional lights or a comparable brand

38) Pair of Whelen polished light housings with a self-adjusting back-up alarm or a comparable brand

39) Emergency light master switch green battery indicator light compartment wire cover package

40) Trailer light wiring - 7-pin RV connector; install chassis-supplied backup camera

41) Inpower digital voltmeter / ammeter with low volt alarm and light (single) or a comparable brand

42) Electronic throttle device- to be sealed Carling rocker switch with blue indicator light or a comparable brand

43) 12 VDC battery/charging system – single National Fire Prevention Association (NFPA); clear light cut-out; park position generator installation – 120/240 volt

44) Magnum #MS2812 – 3000-watt pure sine wave inverter / 125A charger or a comparable brand

45) Magnum #ME-RC50 – inverter/charger remote control and monitoring panel or a comparable brand

46) Magnum #ME-400F – fuse holder and 400A slow blow fuse or a comparable brand

47) Magnum #ME-BMK-R-L – battery monitoring kit; household 15-amp interior receptacle(s), duplex or a comparable brand

48) Household 120v/15-amp duplex exterior receptacle(s)

49) Will-Burt #NS2.3-750 WB X200 (7.5 ft) LED Night Scan Chief light tower – 12V cab-mounted tower-up indicator light(s) or a comparable brand

50) Will-Burt #4756919 NFPA handheld remote with e-stop or a comparable brand

51) 12,000 lb #M12-S electric winch with 3/8" synthetic rope

52) 12-meter remote control | NFPA front Ford semi-hidden bumper kit

53) Pair cast speakers through bumper | Ford Whelen #295HFS2 siren system or a comparable brand

54) Whelen EZ Super-LED® scene light(s) with chrome flange – side and rear; reverse relay for rear scene lights or a comparable brand

55) Whelen headlight flasher or a comparable brand

56) Vanner electronic LED flasher unit or a comparable brand

57) Whelen ION T-Series Super-LED warning light(s) – blue with black flange

58) Whelen chrome flange (ION T-Series) or a comparable brand

59) Whelen Series Super-LED warning light(s) – blue, clear lens, steady burn

60) Whelen chrome flange or a comparable brand

61) Whelen Series Super-LED warning light(s) – blue, clear lens, steady burn

62) Whelen chrome flange or a comparable brand

63) Whelen Series Super-LED warning light(s) – blue, clear lens, steady burn

64) Whelen chrome flange or a comparable brand

65) Whelen Super-LED traffic advisor with control head or a comparable brand

66) Whelen Liberty II 59" Super-LED light bar – full with takedowns and alley lights or a comparable brand which includes:

• Two(2) #IHDCB Solo Series linear-LED flashers, one (1) dual linear blue

• Four (4) #IWDLB Solo Series linear-LED flasher, one (1) long blue

• #ITL12 two (2) long Super-LED takedown lights

• #IA3 two (2) Super-LED alley lights

67) Permanent light bar mounting kit – cab roof; roadside emergency safety kit (8-piece); body manufacturer’s manual(s)

68) Diesel generator fueled from vehicle tank (Vehicle Mount, 6 kilowatt minimum)

69) Wiring manual(s)

70) Wiring manual(s) - electronic format engraved label package

71) Seating capacity tag

72) Removal of existing storage units requiring refurbishment from the current chassis and reinstall them onto new chassis

73) Panorama Ante Base-FIN-LP Radio Only-16' Cable

74) Engraved fluid capacity and type plate

75) Overall height/length/GVWR plate

76) Electric cord reel label chassis-related expenses administrative

77) Conversion/upfit warranty

78) Limited modular body structural warranty.

79) Limited electrical warranty.

80) Limited paint warranty

81) Factory liaison | project coordinator

82) Engineering/pre-construction review

83) In-house pre-delivery / detailing/inspection

All components that the Department instructs the Contractor to install must meet, be equivalent to, or exceed the specifications listed above. If the Contractor is offering to provide a substitute component as an equivalent that meets or exceeds a required component, the Contractor shall provide all manufacturer documentation, including the applicable manufacturer specification sheet, to the Department’s Contract Manager to support that the substitute component is equivalent to or exceeds the specifications listed above. The Department shall evaluate the proposed substitute component and either approve or reject the Contractor’s proposed substitute; this decision shall be solely within the Department’s discretion.

The Contractor shall notify the Department if, at any time during the Contract term, any of the above-listed components become obsolete, discontinued, or replaced by the manufacturer and shall propose a substitute component to the Department for review and approval. The Contractor shall provide all manufacturer documentation, including the applicable manufacturer specification sheet, to the Department’s

Contract Manager to support the use of the substitute component in place of a component listed above. The Department shall evaluate the proposed substitute component and either approve or reject the Contractor’s proposed substitute; this decision shall be solely within the Department’s discretion.

The Contractor shall provide and install any substitute components the Department requires at the same prices provided on Attachment 3, Price Response, for the component for which the substitution is made.

If any installed component, including substituted components that the Department has approved, does not meet the specifications contained in this SOW, the Department, in its sole discretion, may refuse acceptance of that component at no cost to the Department or unilaterally terminate the Contract at no cost to the Department. In either event, the Contractor must remove the rejected equipment at no cost to the Department.

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