Addendum No. 2 Package.pdf

6 Saint Paul Street, Baltimore, MD 21202-1614 | 410.539.5000 | 1.866.RIDE.MTA | TTY 410.539.3497 | mta.maryland.gov

TO: All Prospective Bidder

FROM: Maryland Transit Administration

SUBJECT: Addendum No. 2

LR-23-066-EQ Seat Replacement for Passenger Cars

DATE: October 25, 2023

Addendum No. 2 is seven (7) pages and includes the following:

ITEM No. 1 --- The pre-bid sign in sheet and summary are included as part of this addenda.

ITEM No. 2 --- Questions and answers are included as the final page in this attachment.

ITEM No. 3 --- A site visit will be held on October 31st at 10 AM. Please e-mail

CGilbert@MDOT.Maryland.Gov to receive the invitation.

ITEM No. 4 --- Bids will now be due on November 3rd – the time remains unchanged.

All other terms and conditions remain unchanged.

Sincerely, Cassandra Gilbert

Procurement Officer II

Procurement Division

Maryland Transit Administration

Acknowledgement of receipt of Addendum No. 2 to LR-23-066-EQ.

Vendor Name: ___________________________________________________________

Authorized Representative’s Signature Date

This is the end of Addendum No. 2 mailto:CGilbert@MDOT.Maryland.Gov

MARYLAND TRANSIT ADMINISTRATION

OFFICE OF PROCUREMENT

SOLICITATION # LR-23-066-EQ

CONTRACT TITLE – Light Rail Passenger Car Seat Replacement

DATE: October 5, 2023 PRE-BID CONFERENCE TIME: 10:30 A.M.

COMPANY NAME

PRINTED NAME SIGNATURE PHONE NUMBER

E-MAIL ADDRESS

MTA Cassandra Gilbert Online Attendance 410-767-3576 CGilbert@MDOT.Maryland.Gov

MTA Richard Diaz Online Attendance 443-886-8248 RDiaz@MDOT.Maryland.Gov

MTA Matthew Mitchell Online Attendance 443-244-7391 MMitchell2@MDOT.Maryland.Gov

MTA Babatunde Adeola Online Attendance 410-454-7646 BAdeola@MDOT.Maryland.Gov

Railway Products Group Erich Kolig Online Attendance 808-600-8894 Ekolig@RailwayProductsGroup.Com

Railway Products Group Terry Soesbee Online Attendance 808-600-8894 Tsoesbee@RailwayProductsGroup.Com

Railway Products Group Doug Huppert Online Attendance 808-600-8894 DHuppert@RailwayProductsGroup.Com

MTA

REV. 10/15

mailto:CGilbert@MDOT.Maryland.Gov mailto:RDiaz@MDOT.Maryland.Gov mailto:MMitchell2@MDOT.Maryland.Gov mailto:BAdeola@MDOT.Maryland.Gov mailto:Ekolig@RailwayProductsGroup.Com mailto:Tsoesbee@RailwayProductsGroup.Com mailto:DHuppert@RailwayProductsGroup.Com

6 Saint Paul Street, Baltimore, MD 21202-1614 | 410.539.5000 | 1.866.RIDE.MTA | TTY 410.539.3497 | mta.maryland.gov

Contract Name: Light Rail Passenger Car Seat Replacement Contract Number: LR-23-066-EQ

Pre-Bid Conference

August 15, 2023 12:30 p.m.

Microsoft Teams Conference Call

Please note that nothing stated at the Pre-Prebid Conference may change the IFB unless a change is made by the MDOT MTA Procurement Officer by written addendum.

I. Introductions

• Cassandra Gilbert, Procurement Officer

• Introductions of Contract Monitor and other MDOT MTA representatives; and

• Roll Call- name, company, and if they are Small Business as certified through eMMA website, MBE or VSBE certified firm. Note *this solicitation is an SBR designation. *

II. Administrative Items and Due Dates

• A copy of the meeting minutes along with questions and answers will be posted on eMaryland Marketplace Advantage (eMMA) by close of business on Wednesday, October 19th.

• All questions must be directed to the attention of the Procurement Officer via e-mail.

The address is cgilbert@mdot.maryland.gov. Only written answers received from the Procurement Officer are the official position of the Agency.

• The submission deadline for questions is October 12, 2023 at 4:00 p.m. local time.

• After the deadline for questions has passed, an addendum will be issued with responses to written questions from vendors along with any changes made to the specifications.

• Any changes or updates made to the IFB will be documented with an Addendum and posted on eMaryland Marketplace Advantage (eMMA). Please check it often.

o Bids are due on or before October 26, 2023 at 2:30 p.m. local time.

The Bid including the attachments are to be submitted through the eMMA website. Do not wait to the last minute to try to upload your bid documents as this can take a bit if the website is busy and may end up mailto:cgilbert@mdot.maryland.gov causing your bid to be rejected for being late.

• Bids may not be submitted by hand delivery, e-mail or facsimile.

• Multiple and/or alternate Bids will not be accepted.

• The purpose of this IFB is to award one contract for a three-year base period.

III. Bid Submission via eMMA

• The signature on all the forms must be an authorized to sign contract documents on behalf of the Company. This would be the company President, Vice President, or CFO/COO. If an authorized person is not one of these Company Officers, please include documentation from a Company officer granting signing authority.

• All Offerors must complete and include the required documents via eMMA.

Do not change the format of any documents. Failure to submit these documents as required with the submission may result in the Procurement Officer deeming the bid as not responsive.

• Offerors are required to acknowledge all addenda by signing a copy of each addendum cover letter and including it with their bid submission. Do not return the signed cover letter immediately after receiving each addendum.

IV. Contractual Information

• Offerors are required to meet the Insurance Requirements as per the IFB and must provide a Certificate of Insurance as outlined in the IFB and must be keep in force and in effect during the term of the Contract.

• There is 0% MBE Goal and 0% VSBE goal for this contract. EOCP will go over this in more detail later in this meeting.

V. Required Documents with Bid Submittal

All of these documents are required to be submitted with your Bid Submittal:

1. Bid/Proposal Affidavit fully completed and signed;

2. Maryland Living Wages Requirements for Service Contracts and Affidavit of

Agreement;

3. Conflict of Interest Affidavit and Disclosure;

4. Offeror Information Form;

5. Location of Performance of Services Affidavit;

6. References/ Minimum Qualifications Documentation;

7. Acknowledgement of all addenda;

8. Proof of Insurance;

9. Items that are also listed in the bidder information section of the IFB;

10. List of Current or Prior State Contracts;

11. List of Subcontractors; and

12. Performance Guarantee of Parent Organization should it be applicable.

It is also recommended the Non-Disclosure Agreement be included with the Bid, but is not required until the notification of being Apparent Awardee.

**Any other required items in Section 5.4 of the IFB.**

VI. Award

The Basis of Award shall be for one (1) responsible Bidder, who submitting the Bid that has been determined to be the most advantageous to the State, considering price and evaluation factors for providing the goods and services as specified in this IFB.

VII. Remarks from the EOCP representative MBE Goal: 0%

VIII. Contract Monitor and Team

IX. Vendor Questions

• Please remember, in order to receive an official answer, you must submit your questions in writing to my email address.

# Question Department Answer

Can the MTA provide a 30 day extension of the bid due date to allow a site visit to verify drawing dimensions?

Procurement

The bid due date will not be extended for thirty days; however, the bid due date will be adjusted to one week after the site visit.

2 Is the contractor replacing the existing mechanisms that currently retain the fabric seats or providing new? If new, do they have to be in some way compatible with the fabric seat retaining mechanism?

End User Yes, they have to be compatible with the existing ones.

3 Is one set of all three types of seats sufficient for the FAI set, or is an entire carset required?

End User Yes, one set of each is sufficient.

In item 2.3.1 Scope of Work section A states: “ MTA personnel will perform the installation.”

Section c) serial Production: states:

1. The Contractor shall install all the seats in each LRV. The

Contractor shall coordinate/provide MTA management with a schedule of when they will be performing any installation prior to showing up at either facility Cromwell or North Ave.

Procurement In reference to the conflicting statements in the specifications, the vendor is expected to install seats.

Can you please clarify that it is the contractor’s responsibility to exchange all the seats on all of the LRVs at scheduled times, with the exception of the FAI set. If the contractor is to perform installations will there be a designated area provided at each of the facilities to store tools and supplies? Are there specific dates and times that will be set aside for installation?

Over what period of time can the contractor expect to see all 53 of the revenue vehicles?

End User

Yes, there will be a designated area for the contractor's tools and supplies. The work shall be performed during normal bussines hours

Mon-Fri, 7am to 3:30pm. No OT will be paid. Depending on vehicle availability, MTA Railcar will expect one LRV per day to be completed in an eight-hour workday (removal and installation).

Will disposal of the removed fabric seats and associated hardware be the responsibility of the Contractor or the MTA?

End User

MTA Railcar will facilitate a dumpster, so the contractor can dispose of the old seats.

What is the payment schedule that MTA is envisioning? Per item 3.3.2 Invoice submission schedule, a) , is the intention to allow the contractor to bill for each completed LRV, upon approval, for installation for materials and installation?

End User As stated in the IFB, the invoicing will follow the bid form. This suggests that the awardee can invoice a cost per completed unit.

8 Do the fiberglass parts require some part number identification to be inscribed or stickered on them?

End User

No, Railcar requires for the contractor to pack them by P/N and car sets, including installation hardware.

Can a milestone payment be added for 20% of the contract value to be billed at the time of approval of the FAI? The cost of the molds, initial engineering, and initial material PO’s will be substantial, and this would help to keep the project cost neutral.

End User Vendor will invoice on each deliverable and acceptance of project manager.

Will the installation personnel be required to be MTA safety trained?

Safety

Yes, as stated in section 3.6 of the IFB Railroad Protective Liability

Insurance will be required, which also means that MTA Safety training will be required.

Will installations at both MTA facilities be required at the same time, i.e will the contractor have to regularly provide two crews?

End User No, just at the North Ave. facility.

Contract Name: Light Rail Seat Replacement

Contract Number: LR-23-066-EQ

Questions and Answers

Will the cars be powered (lit and heated) during installation?

Will installation be done in the shop or yard? Are installations going to be done during night or layover times?

End User Yes, cars will be powered, lit and heated. Cars will be inside the shop.

The contractor is required to submit a schedule for installations, but there is no mention of FAI or a testing schedule. Is a schedule going to be required at bid for FAI and testing?

End User Yes, a schedule should be submitted.

Is drainage of the seat bottoms accounted for in the American

Seating drawings with the changeover of materials? Is a new provision for drainage at low points required?

End User No, is not required.

Other than the FAI installation meeting are any other meetings required?

End User A kick-off meeting may be required, at the start of the contract.