Addendum No. 1 - RFSOQ 2025005 - Q & A.pdf

DEP Solicitation No. 2025005 Addendum No. 1 Page 1 of 5

ADDENDUM No. 1

FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION

DEP Procurement Section

3800 Commonwealth Boulevard, MS#93 Tallahassee, Florida 32399-3000

December 17, 2024

Addendum To: DEP Solicitation No. 2025005, entitled “Professional Project Management Services”

The Department hereby answers questions posed by prospective Vendors. This addendum does not need to be returned with the response.

Question Number

Solicitation Section

Solicitation Page Number Question / Answer

1.

Are there incumbents to this contract?

No.

2.

What is the contract overall professional services budget for its duration?

The overall contract price will be dependent on awarded Task Assignments (TA). The Work Assignment Process can be referenced in Section 4.2 of RFSOQ 2025005.

3.

What is the construction budget for the projects that will require these professional services?

The program oversees implementation grants where the project budgets vary but can exceed $20M for total project cost.

4.

Can you verify this scope falls in the category closest to being an owner’s representative for the projects in each task?

Unclear on the meaning of this question, but Task Assignments on contracts executed as a result of RFSOQ 2025005 will either be for Professional Management Services to enhance or inform the program(s), or to act on behalf of the program(s) in a given role.

5.

Are the contractors building the work for the projects in the tasks the winners of a bidding competition?

No.

6.

Are the construction documents for the project prepared by design firms working directly for the DEP?

No. Each Grantee awarded an Implementation Grant is able to continue their procurement process as normal and select their own firms.

Addendum No. 1 Page 2 of 5

Question Number

Solicitation Section

Solicitation Page Number Question / Answer

7.

4.2 -

Will a specific task be assigned to one of the selected firms or will the task be issued to all selected firms to compete per the selected criteria including price?

Tasks will be awarded in accordance with Section 4.2 Work Assignment Process of RFSOQ 2025005.

8.

Firm qualification: For sole proprietorship LLC consulting firms with less than 1 year of creation in the state of Florida and duly licensed, can the firm’s experience and engineering capabilities be demonstrated through the qualifications and experience of the proposed consultants associated with the firm?

Yes.

9.

Can the firm offer some of the deliverables listed on Item

4.3 page 23? or do they have to offer all of them?

The firm shall be qualified for at least 1 of the listed service areas and the list is not exhaustive.

10.

Please can you tell me who are the incumbents for the RFQ Professional Project Management Services?

See answer to question 1.

11.

3.3.6 19

Will there also be a grant management assignment associated with this RFQ?

Section 4.3(a) (m). describes Project Management and Administration Services, which could include Grant Management Task Assignments, if needed.

12.

4.3 23

Will the work associated with this RFQ be primarily engineering / technical support, per the SOW?

Task Assignments on contracts entered as a result of RFQSOQ 2025005 will vary depending on program needs over time. Examples of work that will be associated with this RFSOQ are outlined in Section 4.3. Contractor Responsibilities.

13.

4.3 23

If the RFQ SOW will require both grants management support and engineering/technical support, approximately what is the estimated level of effort of engineering vs programmatic grant management?

Without knowing future budget(s) and appropriations, as well as uncertainty regarding programmatic needs, the level of effort of engineering vs programmatic grant management is unknown at this time.

14. 1.2 5 Is this RFQ associated with ongoing work or new work for the Department?

Addendum No. 1 Page 3 of 5

Question Number

Solicitation Section

Solicitation Page Number Question / Answer

Ongoing and potentially new work in the future based on programmatic needs.

15.

1.2 5

If this RFQ is for ongoing work, is there an incumbent associated with this RFQ? If so, who?

See answer to question 1.

See answer to question 10.

16.

3.3.5 -

We wanted to submit a clarifying question with respect to Section 3.3.5 Tab C, and the reference to proposals being limited to the respondent’s branch office.

Arcadis has nine offices across the State of Florida, and nationwide about 120 offices. The way our firm is organized we have staff with different types expertise nationally that may support another jurisdiction locally. So, a project may be led out of our Tampa office for example, but have staff supporting from Sarasota or Tallahassee offices, and potentially brining in expertise from staff in an out of state office.

Is the statement in Section 3.3.5 meaning that we should utilize/specify our Florida branch office that would be the primary hub for managing work under a potential DEP contract, and that all other Florida offices may play supporting roles and if staff in those offices have worked in support of delivery of a project in another office that should all be specified? Or similarly, if we have staff with relevant expertise that are based in a Texas or Louisiana office, but support project delivery work in Florida – that should also be specified? In short, can specialized resources and subject matter experts reside in multiple offices, but provide service/project delivery via a primary branch office e.g. Tampa?

This reference in Section 3.3.5 is concerning qualifications, knowledge and expertise for the items listed in (a-g). The response to fulfil this request shall be based on work performed on similar project types. The examples used must be relevant to the branch office or the staff that will be directly managing this DEP contract.

17. - - The RFQ requires that the firm be registered with the Florida Board of Professional Engineers and employ licensed Professional Engineers registered in the State of Florida. Would this not cause the solicitation to be covered under the Consultant’s Competitive Negotiation Act (CCNA), Section 287.055, Florida Statutes?

This solicitation is being procured in accordance with Section 287.055, Florida Statutes as stated within Section 1 Introduction, of the RFSOQ document.

Addendum No. 1 Page 4 of 5

Question Number

Solicitation Section

Solicitation Page Number Question / Answer

18. - - The RFQ stipulates that task orders are competitive based on price. If the solicitation is covered under the CCNA, would the Department change this procedure so that it is in compliance with the CCNA?

The Task Assignment process takes place after the solicitation has concluded and contract(s) have been executed to the awarded firm(s) as outlined in Section 4.2.

Work Assignment Process, of the RFSOQ document.

Refer to Section 2.3 Overview of the RFSOQ, for information regarding the phases that will take place under the solicitation process prior to contract award.

19. - - Would an awarded firm or its partner firms be precluded from competing for other work offered by the Department or ORCP?

As long as there is no statutory prohibition or conflict of interest, no. A selected Contractor will covenant that it has no interest and shall not acquire any interest which would conflict in any manner or degree with the performance of services required as stated in Attachment 1, Standard Terms and Conditions for Professional Services, Section 33.

20. - - Since it is mentioned that “This project will require a special discipline approach,” is it required to provide services for all the areas mentioned on page 19, Section 3.3.6, or elsewhere in the RFQ?

Respondents shall demonstrate that they have sufficient qualifications, knowledge, experience (QKE) in those areas listed in 3.3.5; if the Respondent does not have the required QKE, we will accept proof of a contractual arrangement in place at the time of response with an acceptable firm that does (subcontractors), and their requisite QKE.

21. - - Can proposed subconsultants be included in more than one proposal for this RFQ, that is, be on more than one team?

Yes.

– Remainder of Page Intentionally Left Blank –

Addendum No. 1 Page 5 of 5

In accordance with Section 2.6, Addenda/Amendments to the RFSOQ, the Department hereby formally amends the Solicitation. The amendments are attached separately within the Vendor Information Portal and are indicated in blue with strikethrough for deletions and underlines for additions.

The following documents have been amended:

• Addendum No. 1 – Revised RFSOQ 2025005 (Section 4, Scope of Work)

• Addendum No. 1 – Revised Attachment 2 to the Draft Contract – Special Terms and Conditions (#5, MFMP

Transaction Fee)