Addendum No.1 Questions and Answers ARP Design Services _Final.pdf
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- Solicitation number
- BD-24-1211-MSBA-MASS-100654
- Issued by
- Suffolk County, Boston City, Massachusetts
About this file
This document is an Addendum to a Request for Responses (RFR) issued by the Massachusetts School Building Authority (MSBA) for Accelerated Repair Design Services. The RFR is seeking designers to provide design and construction administration services for the replacement of exterior windows/doors and roofing to increase energy efficiency in educational facilities invited to participate in the MSBA's Accelerated Repair Program. The RFR provides details on submission requirements, including the need for an up-to-date Master File Brochure to be submitted electronically to the MSBA and included in the Response. Responses must be submitted electronically by the April 25th deadline, and hard copy submissions will not be accepted.
The RFR indicates that project assignments may include either roofing (replacement or restoration) or exterior windows/doors, or both. Respondents are expected to assemble a team with the necessary disciplines to complete the required services. The evaluation criteria include knowledge and experience with energy efficient incentive and rebate programs. Pricing details and funding sources are not provided in the Addendum, but the RFR is part of the MSBA's Accelerated Repair Program, which is focused on increasing energy efficiency in Massachusetts educational facilities.
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Massachusetts School Building Authority
Request for Responses – Accelerated Repair Design Services
Addendum No. 1: Questions and Answers
MSBA-RFR-AccRepDesign-2024
April 17, 2024
1. Question: On Page 12, 3. Submissions Format Requirements, b) Submissions, C. Master
File Brochure. Do we have to include our Master File Brochure with the submission?
Answer: Respondents must have an up-to-date Master File Brochure on file at the
MSBA. The Master File Brochure should be sent electronically to Robin McElaney, MSBA Project Coordinator, at robin.mcelaney@massschoolbuildings.org. Robin will confirm receipt and update the MSBA’s system. Respondents must also include the up-to-date Master File Brochure within their Response. The Master File Brochure Form can be found on the Designer Selection Process page on the MSBA website.
2. Question: Regarding the up-to-date Master File Brochure on file at the Massachusetts
School Building Authority – can you please confirm submission protocol? The last correspondence I have is from 2022 so I want to ensure I am submitting correctly. We currently have noted to mail a printed copy to:
Madeline Esdale, DSP Administrator
Massachusetts School Building Authority
40 Broad Street, Suite 500
Boston, MA 02109
MSBA Project Coordinator, at robin.mcelaney@massschoolbuildings.org. Robin will confirm receipt and update the MSBA’s system. Respondents must also include the up-
3. Question: I am updating our Master File Brochure now and was going to submit it at the end of this month. Should I just include it with this response instead?
MSBA Project Coordinator, at robin.mcelaney@massschoolbuildings.org. Robin will confirm receipt and update the MSBA’s system. Respondents must also include the up-mailto:robin.mcelaney@massschoolbuildings.org https://www.massschoolbuildings.org/building/team/dsp mailto:robin.mcelaney@massschoolbuildings.org https://www.massschoolbuildings.org/building/team/dsp
4. Question: We would like to know if we need to submit a separate Master File Brochure to the MSBA beforehand or will our Registration on Autocene/Formverse be sufficient.
MSBA Project Coordinator, at robin.mcelaney@massschoolbuildings.org. Robin will confirm receipt and update the MSBA’s system. Respondents must also include the up-
5. Question: Once we submit the Master File Brochure – do you know if there is a waiting period before it becomes active in the system? Or is it an automatic thing that when we submit the Brochure is on file? Do we get confirmation of the acceptance?
MSBA Project Coordinator, at robin.mcelaney@massschoolbuildings.org. Robin will confirm receipt and update the MSBA’s system. Respondents must also include the up-
6. Question: Page 12 also includes the Master File Brochure in the pages to be excluded from the page count, implying that the Master File Brochure should be part of the submission. However, Page 9 indicates that firms should have "an up-to-date Master File
Brochure on file at the Massachusetts School Building Authority." Which requirement should be followed?
MSBA Project Coordinator, at robin.mcelaney@massschoolbuildings.org. Robin will confirm receipt and update the MSBA’s system. Respondents must also include the up-
7. Question: Under Submission Format Requirements item b, the Master File Brochure is included in the submission page limit exclusions list. Are we to include a copy of our
Master File with the submission as well?
MSBA Project Coordinator, at robin.mcelaney@massschoolbuildings.org. Robin will confirm receipt and update the MSBA’s system. Respondents must also include the up-mailto:robin.mcelaney@massschoolbuildings.org https://www.massschoolbuildings.org/building/team/dsp mailto:robin.mcelaney@massschoolbuildings.org https://www.massschoolbuildings.org/building/team/dsp
8. Question: We are interested in responding to MSBA-RFR-AccRepDesign-2024, due
April 25th. One of the requirements for this RFR is that we have an up-to-date Master
File Brochure on file at the Massachusetts School Building Authority. We wanted to know: Is the attached form the brochure we need to fill out? If so, do we complete it and send it back to you or someone else?
MSBA Project Coordinator, at robin.mcelaney@massschoolbuildings.org. Robin will confirm receipt and update the MSBA’s system. Respondents must also include the up-
9. Question: In 2021 we submitted two separate Accelerated Repair proposals, one for
Boiler Projects and one for Roof, Ext-Window-Door Projects. For this year’s submittal is just one proposal required, with those types of projects specified for each of our consultants?
Answer: The 2024 Accelerated Repair Design Services RFR is soliciting design services for the replacement of exteriors windows/doors and the replacement or restoration of roofing. Respondents should file one Response. Please refer to Section V.(B.) Proposed
Design Team.
10. Question: Does the applicant need to list all the roles as outlined in Attachment C, page
2?
Answer: Please refer to Section V.(B.) Proposed Design Team. Please be aware that
Attachment C is the Designer Contract and does not need to be submitted with the RFR
Response.
11. Question: The RFQ on page 15, Section B lists Roofing (replacement or restoration);
Exterior Windows/Doors. Are these 2 separate categories in which the applicants can apply to or does the RFQ cover applying both categories in one application?
Answer: Respondents should file one Response reflecting the Respondent’s qualifications to complete both “Roofing (replacement or restoration)” and “Exterior
Windows/Doors”. Project assignments may include “Roofing (replacement or restoration)”, “Exterior Windows/Doors”, or both.
12. Question: Are you looking for respondents to assemble a team with multiple disciplines under one umbrella, or can various disciplines (firms) submit for this individually?
Answer: Please refer to Section V Minimum Qualifications, Review, Selection, and
Assignment Process. Please also refer to Section VI.(3) Subcontracting and Joint
Ventures.
13. Question: Which disciplines (architect, mechanical engineer, structural engineer, etc.) do you consider eligible to serve as Prime?
Answer: Please refer to Section V.(A.) Minimum Qualifications.
14. Question: RFR page 17 lists “Knowledge of and Experience with Energy Efficient
Incentive and Rebate Programs” as one of the evaluation criteria. We understand that projects under this program are limited to replacing windows/doors and replacing or restoring roofs. Based on this, can you please confirm if knowledge and experience with energy efficient incentive and rebate programs apply to this solicitation?
Answer: Yes, please refer to Section IV.(1d.) Supplemental Information and Section
IV.(1e.) Sustainability Statement.
15. Question: Page 6 of the RFR states that responses must be submitted electronically, and page 12 confirms that hard copy submissions will not be accepted. However, RFR page
9, item a. discusses a supplemental hard copy submission. Can you please confirm that this proposal only needs to be submitted electronically via email?
Answer: Responses must be submitted electronically via email. Hard copy submissions will not be accepted. Please see Section IV.(2.) of the RFR.
16. Question: Page 12 of the RFR states "Hard copy submissions will not be accepted."
However, page 9 states: "For the supplemental hard copy submission, applications should be printed double-sided and bound in such a manner that the pages lie and remain flat when opened. Applications should not be provided with acetate covers." Please confirm whether a hard copy is required.
17. Question: Please confirm that the submission should only be via email and that no hard copy is required? Under Section IV Response Requirements item 1a, the submission of a supplemental hard copy is referenced.
18. Question: On page 6 of MSBA-RFR-AccRepDesign-2024, it states “Responses to this
RFR must be submitted by the deadline in electronic format to the email address specified in Section IV. (2.).” On page 9 of MSBA-RFR-AccRepDesign-2024, in reference to the Standard Designer Application, it states “For the supplemental hard copy submission, applications shall be printed double-sided….” On page 12 of MSBA-
RFR-AccRepDesign-2024, it states “Hard copy submissions will not be accepted.”
Could you please confirm whether hard copies of all or any portion of the proposal are required? If hard copies are required, how many copies and where should they be sent?
END OF ADDENDUM NO. 1
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