Addendum No.1 - ITB 26-056-PW.pdf

Rev 4-21-20

May 14, 2026

ADDENDUM #1

Arthur St to Amazon Creek Bridge Water Main Replacement

ITB 26-056-PW

This addendum modifies the bidding document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original bidding document and shall become part of the work required.

Questions and Answers:

1. The note on the plan drawing on sheet C1 says “see structural drawings for pipe attachment details” where are those drawings found? Can we reuse the existing hardware to hang the new pipe?

a. See the attached structural drawings in addendum #1. The contractor must supply new hardware per the structural plans to hang the new pipe.

2. Can we close the bike path for 1-2 days?

a. It is anticipated that a bike path closure will be required to complete the work. Contractor is responsible for developing Traffic Control Plans with appropriate TPAR with the ROW permit and detours to submit to City for approval.

3. Once we install the blow off at each end, will EWEB do the excavation and supply any material for the final connection (keynote 4)? Which curb and gutter are we replacing (bid item 4), will this require excavation of the asphalt street in front of the gutter bar?

a. The contractor is responsible for digging up to the connection point for final tie-ins, EWEBs crews will provide the materials and do the final connection. It is not anticipated that any curb and gutter/asphalt paving will be necessary, see the revised bid form in addendum #1.

4. The erosion plans (EC4) call for “perimeter control” to be discussed at pre-construction meeting, are we to include some allowance for this work or will it be a change order once the scope is defined?

a. Perimeter control shall be incidental to bid item 7 Erosion Control and Creek Protection. The city will determine how much perimeter control is necessary based on the contractors means and methods to installing the new pipe.

5. The contract requires we start work within 10 days of NTP, substantial completion is not until 9/4/26, will we have the option to decide when we get NTP as long as we are done by 9/4/26?

a. EWEB will issue the notice to proceed as soon as the contract is approved and fully executed. Contractor is responsible for submitting their project schedule and coordinating work with the EWEB Project Manager.

Description of Change(s)

1. Incorporate the attached ROW permit into Specification Section 10000

2. Incorporate the attached Structural Plans in the Drawing List.

3. Replace Section 00400 – Bid form in its entirety with the attached Section 00400 – Bid Form – Revision 1.

Rev 4-21-20

CLOSING DATE AND TIME

Remains unchanged.

This addendum constitutes a MATERIAL CHANGE to the bid. ITS RECEIPT BY THE BIDDER IS TO BE ACKNOWLEDGED BY A SIGNATURE AND RETURNING A COPY OF THE ADDENDUM WITH ITS RESPONSE OR BY CIRCLING THE ADDENDUM

NUMBER IN THE APPROPRIATE AREA ON THE BID FORM.

Addendum prepared by:

Wendy Lopez, Purchasing Analyst

The undersigned hereby acknowledges receipt of this Addendum and agrees to be bound by the conditions therein.

Company Name: ________________________________

Signature: ______________________________________ Date __________________________

End of Addendum

ATTACHMENT NO.1

Utility Public Way Use Permit Application

City of Eugene Public Works Maintenence 1820 Roosevelt Boulevard Eugene, OR 97402 Phone: (541) 682-4800 Fax: (541) 682-4882File with: Public Works Maintenence - 1820 Roosevelt Boulevard

Job Address 2084 W 14TH PL

Subdivision Addition

Utility EWEB Utility Type Water Job No. 2500190 Utility Address 4200 Roosevelt Blvd City Eugene ZIP 97402 Utility Contact Sam Tyson Phone (541) 685-7005 Email sam.tyson@eweb.org Contractor Phone CCB

Work activity within the public way (48 hours before digging, call 811 for utility locate)

Surface Concrete/ Asphalt

Gravel Dirt/Grass Landscaping

Location Street/Alley Plant Strip Sidewalk PUE Other

Other

Method Open Trench Boring Aerial Existing Conduit Other

Depth (ft) 4 Width (ft) 5 Length (ft) 125

Joint activity details (required to obtain joint trench permit fee)

PUE

Joint Activity with (list of utilities)

In Street In Plant Strip Under Sidewalk Other

Temporary traffic control plan attached (required for all utility work on any neighborhood collector, major collector, minor and major arterial streets.)

Application will be considered incomplete if submitted without a temporary traffic control plan.

Permittee and/or their contractor agrees to implement the attached temporary traffic control plan to mitigate impacts to motorized and non-motorized traffic.

* Work on arterials shall be prohibited during the hours of 7:00 - 9:00 am and 4:00 - 6:00 pm.

* Work within a school zone is prohibited during the hours of 7:30 -8:30 am and 2:30 - 3:30 pm during school days.

* Work within the downtown core area shall be prohibited during the hours of 7:15 - 8:15 am and 4:00 - 6:00 pm. The downtown core is defined as that area bordered on the North by 5th Ave., on the South by 13th Ave., on the East by High St. and on the West by Lincoln Street.

City trees in vicinty of proposed work If YES, show critical root zones on plans.

Sensitive area If YES, apply for an erosion permit.

As utility representative, I state that I have read and understand the conditions printed on all pages of this application for using or doing work within the public way and further state the work/use permit being sought is for the purpose stated and no other, unless expressly requested on this application and authorized by a permit. I agree to indemnify and hold the City of Eugene, its officers, agents, and employees harmless from any injury or damage caused by or relating to the activites specific in this application.

FOR OFFICE USE ONLY

Permit approved by: Jake Bennett Date 05/07/2026

CONDITIONS:

Coordinate installation with City Engineering and/or developer to avoid construction conflicts.

Erosion permit required.

Additional requirements:

Work hours 7am - 7pm Notify affected residents and businesses 5 days in advance.

Notify utility coordinator when work is complete Jbennett@eugene-or.gov Maintain TPAR and Tree Protection on all projects.

Number of Utilities in Joint Trench 1

Joint Trench Notification (Required if activity requires open trench more than 400’)

Description of Proposed Activity

2500190 Replacement of Water Main bolted under Amazon Creek Bridge and reconnecting to the existing main on the North and South side of the bridge.

Request generated from web via IP Address: 198.98.9.1.

Work Order generated from RFS 704286

Aerial

952-001-0020

Log no. 753222 Login date 05/06/2026 By Sue Souza Date received 05/06/2026 $435.00Fee

CONDITIONS

The applicant represents all parties and interests and shall furnish material, do all work, pay all costs, and shall, within a reasonable length of time, restore any damaged portion of the public way to a condition equal to or better than existing before the commencement of the described work or uses, including any seeding or sodding necessary.

1.

The applicant and the applicant's successors or assignees agree to hold harmless the City of Eugene and its duly appointed agents and employees against any action for personal injury or property damage sustained by reason of exercise of this permit, if granted.

2.

All work and construction activities within the public way are subject to the regulations set forth by the Eugene City Code and are subject to engineering standards as established by the City Engineer and conditions required by the Inspector.

3.

All work and construction activities within the public way shall comply with the Utility and Right-of-Way Permits Construction Within and Use of the Public Way Policies and Procedures and the City's standard specifications with Eugene amendments, current editions.

4.

The proposed work, use, etc., requested shall be located and constructed to the satisfaction of the City Engineer or a duly authorized representative. No revisions or additions shall be made to the proposed scope of work within the public way without the written permission of the Inspector. The City may require relocation of any facilities deemed necessary by the City for the public good or use of the Public Way.

5.

The applicant shall, at all times, conduct the work or activity in such a manner as to minimize hazards to vehicular and pedestrian traffic. In performing work or use in the public way the applicant shall provide traffic control acceptable to the City's Traffic Engineer or designee. All required traffic controls, i.e., signs, barricades, flag persons, etc., shall be furnished and maintained by the applicant. The actual work activity shall only be done during approved daylight hours, Monday through Friday, unless expressly authorized by the Inspector.

6.

The applicant shall not trim, cut, or in any way disturb any landscaping (trees or shrubbery) within said public way without the express approval of the Urban Forester or a duly authorized City representative.

7.

The work performed by the applicant is for a bona fide purpose and not for the purpose of creating parking or areas for the servicing of vehicles on the public way. Parking on the public way is prohibited, unless authorized by the appropriate permit. Commercial, non-public signs that overhang the right-of-way are prohibited, unless expressly authorized by the City's Sign Code and the appropriate permit.

8.

The City reserves the right to require such changes, additions, repairs, and relocations within its statutory limits to the facilities constructed on, over, or under a public property/public way work/use permit or other appurtenances on, over, or under the public way as may at any time be considered necessary in the future to permit the relocation, reconstruction, widening, or maintaining of the street and/or to provide proper protection to life or property adjacent to the City and/or State right-of-way. However, in the event a permit is granted to construct, locate, operate, and maintain public utility facilities on, over, or under the public way, the applicant utility company, upon written request by the City Engineer, shall perform such alterations or change of locations of the utility company's facilities without expense to the City. Should the applicant utility company fail to make satisfactory arrangements to comply with a request within a reasonable time, the City reserves the right to make such alterations or change of location or removal of the utility company's facilities. The applicant agrees to pay for all cost incurred.

9.

A permit, when granted is valid only insofar as the City has jurisdiction and does not release the applicant from the need to comply with all applicable laws, statutes, codes, and standards, or obtain any other necessary permits and approvals prior to commencing work or use activities.

10.

The applicant affirms that the scope of the proposal shown on submitted plans is true and correct and binds and obligates him/herself and all parties involved to perform the operation in accordance with the application and related plans and to abide by the above conditions.

11.

This permit will automatically expire six months (180 days) following the date of approval. No work is authorized under an expired permit A six month extension may be approved by the Traffic Technical Team Supervisor if a written request is received from the applicant prior to the permit expiration date.

12.

Use “Bike Lane Closed” sign if obstructing bikeways; provide acceptable bicycle route through the work zone. 13.

Use “Sidewalk Closed” sign if obstructing sidewalk; provide acceptable pedestrian route through the work zone. 14.

Work shall comply with current City tree protection standards and ANSI-Z-133 pruning standards.15.

ATTENTION: Oregon law requires you to follow rules adopted by the Oregon Utility Notification Center.. Those rules are set forth in OAR 952-001-0010 through 952-001-0090. You may obtain copies of the rules by calling the center. (Note: The telephone number for the Oregon Utility Notification Center is (503) 232-1987 or 811).

16.

NOTICE: Applicant is responsible for ensuring all activities within the public way comply with appropriate standards and conditions established by the City. Any deficiencies are the sole responsibility of the applicant and shall be corrected imediately upon Notice.

17.

DES

DWN

DATE:

REV DATE DWN CHK APP

DWG NO:

REV

STD

STANDARDS CHECKEWEB PROJECT SHEET NO:

SCALE:

REVISION DESCRIPTION

LINE IS 1 INCH

AT FULL SIZE

(IF NOT 1" - SCALE ACCORDINGLY)

REV NO.

/9

/2

2:

P

M A

N D

ER

S

LO

VE

N D

AH

L

FUNC BY CHK APP EWEB WORK

ORDER NO.

2500190

AS NOTED02/24/25

B-41150-G1

ABRAMSON

ASL

WATER DISTRIBUTION

WATER MAIN REPLACEMENT

ARTHUR ST. AT AMAZON CREEK BRIDGE

COVER SHEET, LOCATION MAP &

SHEET INDEX

EUGENE WATER & ELECTRIC BOARD

EUGENE, OREGON

ARTHUR ST. TO AMAZON CREEK BRIDGE - WATER MAIN REPLACEMENT

NORTH

NORTH

EWEB WORK ORDER: 2500190

NORTH

DIGITALLY SIGNED

Docusign Envelope ID: BBD43469-F2AA-877D-82E1-A9853775939A

Jake Bennett Approved

Jake Bennett Text Box Work hours 7am - 7pm Notify affected residents and businesses 5 days in advance.

Notify utility coordinator when work is complete Jbennett@eugene-or.gov Maintain TPAR and Tree Protection on all projects.

DATE:

REV DATE DWN CHK APP

DWG NO:

REV

STD

STANDARDS CHECKEWEB PROJECT SHEET NO:

SCALE:

REVISION DESCRIPTION

LINE IS 1 INCH

AT FULL SIZE

(IF NOT 1" - SCALE ACCORDINGLY)

REV NO.

/9

/2

2:

P

M A

N D

ER

S

LO

VE

N D

AH

L

FUNC BY CHK APP EWEB WORK

ORDER NO.

2500190

NTS04/08/21

B-41150-G2

ABRAMSON

ASL

WATER DISTRIBUTION

WATER MAIN REPLACEMENT

ARTHUR ST. AT AMAZON CREEK BRIDGE

GENERAL NOTES, LEGEND & ABBREVIATIONS

₂

DIGITALLY SIGNED

Docusign Envelope ID: BBD43469-F2AA-877D-82E1-A9853775939A

DATE:

REV DATE DWN CHK APP

DWG NO:

REV

STD

STANDARDS CHECKEWEB PROJECT SHEET NO:

SCALE:

REVISION DESCRIPTION

LINE IS 1 INCH

AT FULL SIZE

(IF NOT 1" - SCALE ACCORDINGLY)

REV NO.

/9

/2

2:

P

M A

N D

ER

S

LO

VE

N D

AH

L

FUNC BY CHK APP EWEB WORK

ORDER NO.

2500190

AS NOTED02/24/25

B-41150-C1

ABRAMSON

ASL

WATER DISTRIBUTION

WATER MAIN REPLACEMENT

ARTHUR ST. AT AMAZON CREEK BRIDGE

PLAN & PROFILE

STA: 10+00 TO 10+75

N O R T H

DATE:

REV DATE DWN CHK APP

DWG NO:

REV

STD

STANDARDS CHECKEWEB PROJECT SHEET NO:

SCALE:

REVISION DESCRIPTION

LINE IS 1 INCH

AT FULL SIZE

(IF NOT 1" - SCALE ACCORDINGLY)

REV NO.

/9

/2

2:

P

M A

N D

ER

S

LO

VE

N D

AH

L

FUNC BY CHK APP EWEB WORK

ORDER NO.

2500190

AS NOTED02/24/25

B-41150-C2

ABRAMSON

ASL

WATER DISTRIBUTION

WATER MAIN REPLACEMENT

ARTHUR ST. AT AMAZON CREEK BRIDGE

PLAN & PROFILE

STA: 10+75 TO 11+46

N O R T H

2'

3' MIN

IF DISTANCE FROM GROUND TO BOTTOM RAIL IS

GREATER THAN 2" ADD BOARD (2"X6" OR OTHER) THAT

SPANS WIDTH OF BARRICADE.

USE SINGLE OR MULTIPLE BARRICADES

TO SPAN WIDTH OF SIDEWALK

3' MIN

8-12"

4' MIN

8-12"

2' 2'

24"X12" R9-9

24"X12" R9-9

24"X12" R9-11

TM844(A)

TEMPORARY PEDESTRIAN

BARRICADES

ADVANCE SIDEWALK CLOSURE DETAIL

CITY OF EUGENE

STANDARD DRAWING

AMENDMENT

REVISIONS

DATE DESCRIPTION

01/17

SIDEWALK CLOSURE DETAIL AT WORK SITE

TEMPORARY RAMP DETAIL

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ATTACHMENT NO.2

ATTACHMENT NO.3

Eugene Water & Electric Board Section 00400

Rev. 09/2024 Section 00400

BID FORM – Revision 1

PROJECT: Arthur St. to Amazon Creek Bridge Water Main Replacement

BID OPENING: Tuesday, May 19, 2026

LOCATION: Eugene Water & Electric Board (EWEB) Roosevelt Operations Center 4200 Roosevelt, Blvd Eugene, OR 97402 Phone: 541-685-7150

BID SUBMISSION

Complete, sign, and return the following documents as bid response. Failing to include these documents could lead to rejection of bid.

00400 BID FORM

SIGNED ADDENDA (OR ACKNOWLEDGED ON 00400 BID FORM)

00450 MINIMUM QUALIFICATIONS FORM

00610 BID BOND (If bid is over $100,000)

00430-A FIRST TIER SUBCONTRACTOR FORM

ALL DOCUMENTS COMBINED IN ONE PDF FILE, EXCEPT THAT 1ST TIER SUBCONTRACTOR FORM

MAY BE SUBMITTED SEPARATELY

A. EXCEPTIONS: Bidders, please note that any exceptions or stipulations to any of the requirements of this solicitation must be submitted in accordance with Section 00200, 1.1(g), Protest or Request for Changes of Specifications and/or Bidding Requirements. Exceptions that are not submitted in compliance with Section 00200, 1.1(g), may cause your bid to be ruled non-responsive.

B. ACKNOWLEDGMENT OF RECEIPT OF ADDENDA TO BID DOCUMENTS:

Bidder acknowledges receipt of Addenda and agrees to be bound by their contents.

Circle each bid Addendum posted: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, None Posted

C. CCB/LCB REGISTRATION NUMBER - EWEB Rule 5-0230 Eligibility to Bid; Registration or License

Construction Contracts. EWEB shall not consider a Person's Offer to do Work as a contractor, as defined in ORS 701.005(2), unless the Person has a current, valid certificate of registration issued by the Construction Contractors Board at the time the Offer is made.

Non-complying Entities. EWEB shall deem an Offer non-responsive if it is received from a Person that fails to comply with this rule and shall reject the Offer as stated in ORS 279C.365(1)(k), unless contrary to federal law or subject to different timing requirements set by federal funding agencies.

Bidder is in compliance with the requirements of and is registered and bonded with the State of Oregon Construction Contractor's Board or Landscape Contractors Board as follows:

Registration classification:

Registration No.: Expiration Date:

D. RESPONSIBILITY:

Prior to awarding a Public Improvement Contract, EWEB shall determine whether the lowest Responsible Bidder meets the standards of Responsibility, as defined in ORS 279C.375.

E. BIDDER RESIDENCY INFORMATION:

ORS 279A.120 states, "For the purposes of awarding a public contract, a contracting agency shall":

o Give preference to goods or services that have been manufactured or produced in this state if price, fitness, availability and quality are otherwise equal; and o Add a percent increase to the bid of a non-resident bidder equal to the percent, if any, of the preference given to the bidder in the state in which the bidder resides.

“Resident bidder” means a bidder that has paid unemployment taxes or income taxes in the state of Oregon during the 12 calendar months immediately preceding submission of the bid, has a business address in this state, and has stated in the bid whether the bidder is a “resident bidder” under this paragraph.

“Non-resident Bidder” means a Bidder who is not a “resident Bidder” as defined above

1. CHECK ONE: Bidder is a ( ) RESIDENT Bidder ( ) NON-RESIDENT Bidder.

2. If resident bidder, enter your Oregon business address: (physical and mailing address)

3. If a non-resident bidder, enter state of residency:

4. If a non-resident bidder, do you or your company receive, or are you or your company eligible for any preference in award of contracts with your state’s government or with other governmental bodies in your state?

CHECK ONE: ( ) YES ( ) NO

If YES, state the preference percentage: _________________%

If YES, but not a percentage of bid price, describe the preference:

If YES, state the law or regulation that allows the preference described (legal citation):

F. ASSURANCES:

1. The Bidder hereby offers to furnish all labor, equipment, materials, and to perform all work, as bid, in strict accordance with all requirements of the above-named project.

2. The Bidder certifies that Bidder has read, understands, and will comply with the drug testing requirements set forth in Section 00430-B.

3. Bidder acknowledges and agrees that, if this Contract is for a Public Work subject to ORS 279C.800 to 279C.870, Bidder will comply with ORS 279C.840, as applicable.

4. Bidder certifies that all statements in the bid are true.

5. Bidder understands that this Offer shall be subject to acceptance for ninety (90) calendar days from date of opening; thereafter it may be withdrawn.

G. NON-COLLUSION: ORS 279A.010 and 279A.990 By signing and submitting a bid, Bidder certifies that:

1. Bidder has arrived at the specifics of the bid, including price and amounts, independently and without communication or agreement with another Bidder, except as disclosed in a separately attached statement;

2. The Bidder is not submitting the bid in the interest of or on behalf of any undisclosed person;

3. The Bidder has not directly or indirectly induced or solicited another Bidder in order to benefit a third person, to submit a false or sham bid, to refrain from bidding or to change a bid;

4. The Bidder has not directly or indirectly disclosed the Bidder's bid price, a breakdown of the price, the contents of the price or information or data related to the price to another Bidder;

5. The Bidder has not sought through communication or agreement with a person to fix the bid price of the Bidder or another Bidder, to fix an overhead, profit or cost element of the bid price of the Bidder or another Bidder or to secure any advantage against the contracting agency or any other person interested in the public contract;

6. The Bidder has not directly or indirectly expressed an interest or lack of interest in the public contract, or paid or offered to pay a fee to a person, to cause a collusive or sham bid;

7. The bid is genuine and not collusive or a sham.

H. ACKNOWLEDGMENTS:

1. The Bidder acknowledges that the Contract consists of the following documents: Amendment to the Proposed Contract, Bid Form, First-tier Sub-Contractor Disclosure Form, Drug Testing Program Requirements, Minimum Qualifications, Performance Bond, Payment Bond, Certificate for Payment, Accounts Affidavit, Certificate of Completion, EWEB General Provisions and Supplements, Prevailing Wage Requirements, Change Order Form, Specifications, Drawings, and Attachments.

2. The Bidder declares that he/she has carefully examined the terms of this Contract and has personally inspected and is satisfied with conditions at the Project site.

3. The Bidder hereby states that he/she shall abide by the provisions of ORS 279C.830(1) relating to

Prevailing Wages Rates.

4. A bid bond, performance bond, and payment bond are required. The Bidder encloses with this bid acceptable security in the amount of ten percent (10%) of the total amount of the bid, made payable to the Owner. The bid security shall be forfeited as liquidated damages if bid is accepted by Owner and Bidder fails to execute the Contract, provide the performance and payment bonds in the amount of 100% of the total amount of the bid, and provide the required evidence of insurance, as described below (Section 00700), within the time allowed.

5. Bidder further agrees:

a. To start work within (10) calendar days after receipt from the Owner of Notice to Proceed; to prosecute the work with diligence to its completion as follows:

Substantial Completion – September 4, 2026 Final Completion – October 2, 2026

b. To pay the Owner liquidated damages as detailed in Section 00800, Item SGC-H.1.

c. To accept as full payment for the Lump Sum and Unit Price Work, the amounts computed in the Bid Schedule below. For Unit Price Work, Bidder agrees that the unit price represents a true measure of the labor, materials, and services required to furnish and install the item, including all allowances for overhead and profit. Items bid on a “Lump Sum” basis shall result in a complete structure or system in satisfactory working condition in respect to functionality of the installation. Where work is required but does not appear as a separate item in the bid schedule, the cost for that work shall be included and absorbed in the prices listed in the bid schedule.

Bid Table

Item No.

Description Unit* Estimated Quantity

Unit Price Estimated Total Price

1 Mobilization, Bonds, Insurance and Demobilization LS ---- ---- $

2 Over Excavation CY 10 $ $

3 8-inch Diameter Ductile Iron Pipe LF 122 $ $

4 Sidewalk SY 40 $ $

5 Erosion Control and Creek Protection LS ----- ----- $

6 Traffic Control LS ----- ----- $

7 As-Built Drawings LS ----- ----- $

Bid Total (Sum of extended total of Items 1-7)

6. EWEB is an Equal Employment Opportunity and Affirmative Action employer and requires Contractors and their sub-contractors to follow EEO/AA practices in their performance of this Contract.

7. MWESB STATUS: EWEB encourages contracting with minority owned, woman owned, and emerging small businesses (MWESB). The State of Oregon offers a certification process. Indicate below if your business is a MWESB and if so, which categories have been state certified.

MWESB Certified? (Indicate Yes or No) _______

If yes, please indicate which of the following applies: ______________________________

Minority Owned, Woman Owned, Emerging Small Business, or Veteran Owned

8. Bidder’s Project Manager – Contact Information

Name:

Email:

Phone:

9. Staff Member in charge of bid response – Contact Information

Name:

Email:

Phone:

If awarded, the Contractor represents and warrants to the Owner that Contractor has the power and authority to enter into and perform this Contract, and that this Contract, when executed and delivered, shall be a valid and binding obligation of Contractor, enforceable in accordance with its terms. Contractor further warrants that the work of this Contract shall be performed in good and workmanlike manner, and that Contractor shall, at all times, be qualified, competent and current with any necessary licenses to perform work set forth in this Contract.

EUGENE WATER & ELECTRIC BOARD CONTRACTOR

Contract Administrator - Company Name

Supervisor - Signed

Manager - Name and Title (Print or Type)

ET (if required) - Office Address

Purchasing Supervisor – Signature Office Phone

Date Signed and Executed Date Signed

End of Section 00400