Addendum No.1 - ITB 26-032-PW.pdf

Rev 4-21-20

March 12, 2026

ADDENDUM #1

Myoak Drive and River Road – Water Main Replacement

ITB 26-032-PW

This addendum modifies the bidding document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original bidding document and shall become part of the work required.

Questions and Answers Q. What is the engineer’s estimate for this project?

A. The engineer’s estimate is approximately $400,000.

Q. The desired substantial completion date is listed as June 10th, and final completion is listed as September 30th.

Is one of these a typo? That is a abnormally large spready for a project this small. With NTP not being anticipated until April 10th, and not all of the products required to complete the project being off the shelf, that would give a contractor a pretty short window to complete this project, especially when one takes product submittal review and order lead time into account.

A. The substantial completion date is hereby changed to August 31, 2026 and the final completion is September 30, 2026 per the attached Section 00400 – Bid Form – Revision 1.

Q. If a contractor can provide 3 pipeline projects that include installation of DI pipe beneath a roadway within the last 10 years would that be sufficient? What if we can provide projects where we have installed ductile iron pipe (not under the roadway) and installed non-ductile iron pipe under a roadway within the last 5 years?

A. A combination of 3 projects installing ductile iron pipe AND 3 projects involving installing waterline in a roadway within 5 years will be acceptable.

Q. Your specials modify spec 00700 B.7.3 so that the owner bears the cost of inspections instead of the contractor. Will this be inclusive of all acceptance testing including: TV and Mandrel of repaired sewer, pressure testing new water, and bug testing of water lines?

A. Per Section 1.03 of Specification 1014 -Work Coordination, sequencing and schedule, EWEB is responsible for disinfection and water quality testing. EWEB will also provide special inspection services, i.e. compaction testing, but all other testing such as mandrel testing and pressure testing are the responsibility of the contractor.

Q. Can you clarify why the Azalea Drive Watermain Replacement Project plans are included? It looks like a Traffic Control Plan was submitted and approved by the City for both the Azalea and Myoak project but the work hours differ from those in the specs.

A. Work on Azalea Drive is not included in this project. The permit and traffic control plan have been removed from contract documents.

Q. Can you clarify that EWEB is doing the Construction Staking for the project but the Contractor performs the As-Built survey.

A. As stated in Section 800 Supplemental Conditions, the contractor is responsible for providing construction staking and preparing the as-built survey.

Q. In the specs there is a note that the Contractor will provide 3rd Party testing report stating the locate wire is continuously traceable. Do you know of any companies that does this type of work?

A. A report from a private locating company that the tracer wire is continuously traceable is generally considered sufficient.

Q. Is there a Erosion and Sediment Control Plan that EWEB submitted to the City for this project?

A. No. There is no city erosion control permitting required for this project. However, the contractor is responsible for submitting the Erosion and Sediment Control Plan to EWEB for approval, as required in Section 1560 1.05A, that meets the erosion control requirements of the contract as well as any applicable federal, state, and local regulations.

Q. Because the work for this project is happening at night, will the Owner’s testing lab be available each night to test?

A. This project will not include night construction work so the lab will be open to schedule testing.

Q. Can EWEB tell us the thickness of the asphalt on River Road and the asphalt thickness on Myoak?

A. The exact thicknesses are unknown but it is estimated the majority of Myoak will be less than 6” thick and river road is generally in excess of 12” thick in this vicinity

Q. Drawing C1 of the Myoak Waterline Replacement project has a construction note #8 that references drawing WC50 but that drawing is for Blow Off Assemblies. Is there another drawing that we should be looking for regarding the hydrant?

A. The standard drawing for fire hydrants is WC80.

Q. Bid Item #13 is for a 5” thick AC Driveway Repair. How is this different from the temp asphalt and permanent asphalt bid items?

A. Bid Item #13 in Section 00400 – Bid Form is revised to: 5-inch Thick Concrete Driveway Repair, per the attached Section 00400- Bid Form – Revision 1

Description of Change(s)

1. Replace drawing package 41731 in its entirety with the attached drawing packet.

2. Remove Item No.2 - City of Eugene ROW Permit listed under Section 1000. City permitting will not be required for the Myoak Dr and River Road Water Main Replacement work.

3. Replace Section 00400 – Bid Form in its entirety with the attached Section 00400 – Bid Form – Revision 1

CLOSING DATE AND TIME

Remains unchanged.

This addendum constitutes a MATERIAL CHANGE to the bid. ITS RECEIPT BY THE BIDDER IS TO BE ACKNOWLEDGED BY A SIGNATURE AND RETURNING A COPY OF THE ADDENDUM WITH ITS RESPONSE OR BY CIRCLING THE ADDENDUM

NUMBER IN THE APPROPRIATE AREA ON THE BID FORM.

Addendum prepared by:

Wendy Lopez, Purchasing Analyst

The undersigned hereby acknowledges receipt of this Addendum and agrees to be bound by the conditions therein.

Company Name: ________________________________

Signature: ______________________________________ Date __________________________

End of Addendum

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COVER SHEET, LOCATION MAP &

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EUGENE WATER & ELECTRIC BOARD

EUGENE, OREGON

MYOAK DRIVE AND RIVER ROAD - WATER MAIN REPLACEMENT

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EWEB WORK ORDER: 2402897

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Eugene Water & Electric Board Section 00400

Rev. 09/2024 Section 00400

BID FORM - Revision 1

PROJECT: ITB 26-032-PW/Myoak Dr Water Main Replacement

BID OPENING: Tuesday, March 17, 2026

LOCATION: Eugene Water & Electric Board (EWEB) Roosevelt Operations Center 4200 Roosevelt, Blvd Eugene, OR 97402 Phone: 541-685-7150

BID SUBMISSION

Complete, sign, and return the following documents as bid response. Failing to include these documents could lead to rejection of bid.

00400 BID FORM

SIGNED ADDENDA (OR ACKNOWLEDGED ON 00400 BID FORM)

00450 MINIMUM QUALIFICATIONS FORM

00610 BID BOND (If bid is over $100,000)

00430-A FIRST TIER SUBCONTRACTOR FORM

ALL DOCUMENTS COMBINED IN ONE PDF FILE, EXCEPT THAT 1ST TIER SUBCONTRACTOR FORM

MAY BE SUBMITTED SEPARATELY

A. EXCEPTIONS: Bidders, please note that any exceptions or stipulations to any of the requirements of this solicitation must be submitted in accordance with Section 00200, 1.1(g), Protest or Request for Changes of Specifications and/or Bidding Requirements. Exceptions that are not submitted in compliance with Section 00200, 1.1(g), may cause your bid to be ruled non-responsive.

B. ACKNOWLEDGMENT OF RECEIPT OF ADDENDA TO BID DOCUMENTS:

Bidder acknowledges receipt of Addenda and agrees to be bound by their contents.

Circle each bid Addendum posted: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, None Posted

C. CCB/LCB REGISTRATION NUMBER - EWEB Rule 5-0230 Eligibility to Bid; Registration or License

Construction Contracts. EWEB shall not consider a Person's Offer to do Work as a contractor, as defined in ORS 701.005(2), unless the Person has a current, valid certificate of registration issued by the Construction Contractors Board at the time the Offer is made.

Non-complying Entities. EWEB shall deem an Offer non-responsive if it is received from a Person that fails to comply with this rule and shall reject the Offer as stated in ORS 279C.365(1)(k), unless contrary to federal law or subject to different timing requirements set by federal funding agencies.

Bidder is in compliance with the requirements of and is registered and bonded with the State of Oregon Construction Contractor's Board or Landscape Contractors Board as follows:

Registration classification:

Registration No.: Expiration Date:

D. RESPONSIBILITY:

Prior to awarding a Public Improvement Contract, EWEB shall determine whether the lowest Responsible Bidder meets the standards of Responsibility, as defined in ORS 279C.375.

E. BIDDER RESIDENCY INFORMATION:

ORS 279A.120 states, "For the purposes of awarding a public contract, a contracting agency shall":

o Give preference to goods or services that have been manufactured or produced in this state if price, fitness, availability and quality are otherwise equal; and o Add a percent increase to the bid of a non-resident bidder equal to the percent, if any, of the preference given to the bidder in the state in which the bidder resides.

“Resident bidder” means a bidder that has paid unemployment taxes or income taxes in the state of Oregon during the 12 calendar months immediately preceding submission of the bid, has a business address in this state, and has stated in the bid whether the bidder is a “resident bidder” under this paragraph.

“Non-resident Bidder” means a Bidder who is not a “resident Bidder” as defined above

1. CHECK ONE: Bidder is a ( ) RESIDENT Bidder ( ) NON-RESIDENT Bidder.

2. If resident bidder, enter your Oregon business address: (physical and mailing address)

3. If a non-resident bidder, enter state of residency:

4. If a non-resident bidder, do you or your company receive, or are you or your company eligible for any preference in award of contracts with your state’s government or with other governmental bodies in your state?

CHECK ONE: ( ) YES ( ) NO

If YES, state the preference percentage: _________________%

If YES, but not a percentage of bid price, describe the preference:

If YES, state the law or regulation that allows the preference described (legal citation):

F. ASSURANCES:

1. The Bidder hereby offers to furnish all labor, equipment, materials, and to perform all work, as bid, in strict accordance with all requirements of the above-named project.

2. The Bidder certifies that Bidder has read, understands, and will comply with the drug testing requirements set forth in Section 00430-B.

3. Bidder acknowledges and agrees that, if this Contract is for a Public Work subject to ORS 279C.800 to 279C.870, Bidder will comply with ORS 279C.840, as applicable.

4. Bidder certifies that all statements in the bid are true.

5. Bidder understands that this Offer shall be subject to acceptance for ninety (90) calendar days from date of opening; thereafter it may be withdrawn.

G. NON-COLLUSION: ORS 279A.010 and 279A.990 By signing and submitting a bid, Bidder certifies that:

1. Bidder has arrived at the specifics of the bid, including price and amounts, independently and without communication or agreement with another Bidder, except as disclosed in a separately attached statement;

2. The Bidder is not submitting the bid in the interest of or on behalf of any undisclosed person;

3. The Bidder has not directly or indirectly induced or solicited another Bidder in order to benefit a third person, to submit a false or sham bid, to refrain from bidding or to change a bid;

4. The Bidder has not directly or indirectly disclosed the Bidder's bid price, a breakdown of the price, the contents of the price or information or data related to the price to another Bidder;

5. The Bidder has not sought through communication or agreement with a person to fix the bid price of the Bidder or another Bidder, to fix an overhead, profit or cost element of the bid price of the Bidder or another Bidder or to secure any advantage against the contracting agency or any other person interested in the public contract;

6. The Bidder has not directly or indirectly expressed an interest or lack of interest in the public contract, or paid or offered to pay a fee to a person, to cause a collusive or sham bid;

7. The bid is genuine and not collusive or a sham.

H. ACKNOWLEDGMENTS:

1. The Bidder acknowledges that the Contract consists of the following documents: Amendment to the Proposed Contract, Bid Form, First-tier Sub-Contractor Disclosure Form, Drug Testing Program Requirements, Minimum Qualifications, Performance Bond, Payment Bond, Certificate for Payment, Accounts Affidavit, Certificate of Completion, EWEB General Provisions and Supplements, Prevailing Wage Requirements, Change Order Form, Specifications, Drawings, and Attachments.

2. The Bidder declares that he/she has carefully examined the terms of this Contract and has personally inspected and is satisfied with conditions at the Project site.

3. The Bidder hereby states that he/she shall abide by the provisions of ORS 279C.830(1) relating to

Prevailing Wages Rates.

4. A bid bond, performance bond, and payment bond are required. The Bidder encloses with this bid acceptable security in the amount of ten percent (10%) of the total amount of the bid, made payable to the Owner. The bid security shall be forfeited as liquidated damages if bid is accepted by Owner and Bidder fails to execute the Contract, provide the performance and payment bonds in the amount of 100% of the total amount of the bid, and provide the required evidence of insurance, as described below (Section 00700), within the time allowed.

5. Bidder further agrees:

a. To start work within (10) calendar days after receipt from the Owner of Notice to Proceed; to prosecute the work with diligence to its completion as follows:

Substantial Completion – August 31, 2026 Final Completion – September 30, 2026

b. To pay to the Owner as liquidated damages as follows:

1) $400 as liquidated damages for each day that expires after the time specified for Substantial Completion until the Work is substantially complete.

2) $400 as liquidated damages for each day that expires after Final Completion until the work is completed and ready for final payment, if the Contractor neglects, refuses, or fails to complete the remaining Work within the Contract Time or any proper extension granted by the Owner.

c. To accept as full payment for the Lump Sum and Unit Price Work, the amounts computed in the Bid Schedule below. For Unit Price Work, Bidder agrees that the unit price represents a true measure of the labor, materials, and services required to furnish and install the item, including all allowances for overhead and profit. Items bid on a “Lump Sum” basis shall result in a complete structure or system in satisfactory working condition in respect to functionality of the installation. Where work is required but does not appear as a separate item in the bid schedule, the cost for that work shall be included and absorbed in the prices listed in the bid schedule.

Bid Table

Item No.

Description Unit* Estimated Quantity

Unit Price Estimated Total Price

1 Mobilization, Bonds, Insurance and Demobilization LS ---- ---- $

2 Over Excavation CY 10 $ $

3 8-inch Diameter Ductile Iron Pipe LF 767 $ $

4 8-inch Diameter Gate Valves EA 5 $ $

5 2-inch Diameter HDPE Pipe LF 400 $ $

6 2-inch Diameter Blowoff Assembly EA 1 $ $

7 Fire Hydrant Assembly EA 2 $ $

8 1-inch Long Services with 1” Angle Meter Stop and 5/8”x1” Bushings EA 11 $ $

9 1-inch Short Services with 1” Angle Meter Stop and 5/8” x1” Bushings EA 15 $ $

10 Locate Tracer Wire Continuity Testing LS ----- ----- $

11 4-inch/6-inch Diameter Sanitary Sewer Line Repair LF 120 $ $

12 10-inch Diameter Storm Sewer Line Repair LF 10 $ $

13 5-inch Thick Concrete Driveway Repair SF 1300 $ $

14 Curb/Gutter LF 10 $ $

15 Temporary Asphalt Restoration SY 228 $ $

16 Permanent Asphalt Restoration TON 111 $ $

17 Erosion Control and Protective Tree Fencing LS ----- ----- $

18 Traffic Control LS ----- ----- $

19 As-Built Drawings LS ----- ----- $

Bid Total (Sum of extended total of Items 1-

19) and basis of award:

6. EWEB is an Equal Employment Opportunity and Affirmative Action employer and requires

Contractors and their sub-contractors to follow EEO/AA practices in their performance of this Contract.

7. MWESB STATUS: EWEB encourages contracting with minority owned, woman owned, and emerging small businesses (MWESB). The State of Oregon offers a certification process. Indicate below if your business is a MWESB and if so, which categories have been state certified.

MWESB Certified? (Indicate Yes or No) _______

If yes, please indicate which of the following applies: ______________________________

Minority Owned, Woman Owned, Emerging Small Business, or Veteran Owned

8. Bidder’s Project Manager – Contact Information

Name:

Email:

Phone:

9. Staff Member in charge of bid response – Contact Information

Name:

Email:

Phone:

If awarded, the Contractor represents and warrants to the Owner that Contractor has the power and authority to enter into and perform this Contract, and that this Contract, when executed and delivered, shall be a valid and binding obligation of Contractor, enforceable in accordance with its terms. Contractor further warrants that the work of this Contract shall be performed in good and workmanlike manner, and that Contractor shall, at all times, be qualified, competent and current with any necessary licenses to perform work set forth in this Contract.

EUGENE WATER & ELECTRIC BOARD CONTRACTOR

Contract Administrator - Company Name

Supervisor - Signed

Manager - Name and Title (Print or Type)

ET (if required) - Office Address

Purchasing Supervisor – Signature Office Phone

Date Signed and Executed Date Signed

End of Section 00400