ADDENDUM NO. 1 - EOI.pdf

MEMORANDUM

TO: ARCHITECTS & ENGINEERS SUBMITTING EXPRESSIONS

OF INTEREST (EOI)

FROM: MARYLAND TRANSIT ADMINISTRATION

DATE: APRIL 25, 2023

SUBJECT: ADDENDUM NO. 1

This is ADDENDUM No. 1 to the Expressions of Interest (EOI) for Contract Nos.

AE-23-001-A,B&C, Project Controls Services for Schedule and Claims Review

The Closing Date for receipt of Expressions of Interest has been changed to May 11, 2023 by 12 noon.

Should you have any questions concerning this matter, please contact me at 410-767-3354.

Tammy Russell, Procurement Officer II A&E Professional Services Section Office of Procurement

Contract Nos. AE-23-001-A, B&C Project Controls Services for Schedule and Claims Review

Questions and Answers

Questions Answers

1.

Question: In the advertisement it states the following: “MTA anticipates awarding three (3) contracts for these services, each for five (5) year duration and not to exceed Fifteen Million ($21,000,000).”

• Is the total contract not to exceed amount $15 Million or $21 Million?

• Depending on the answer to the not to exceed amount would that mean each contract would be for $5 Million or $7 Million each?

Answer: The answer to this question is in Addendum No. 1.

2.

Question: The advertisement states the following with regard to submission format:

• Pg. 2, one (1) original and three (3) copies by U.S. Mail or Mail Courier and one (1) by electronic version in Adobe.pdf format

• Pg. 5, one (1) original and five (5) copies of the Expression of Interest

• Pg. 10, Facsimile/e-mail copies of the Expression of Interest are not acceptable

The address for submission is also listed differently in two locations of the advertisement.

Please clarify the required format(s), number of originals and hard copies, and delivery address for this submission.

Answer: The answer to this question is in Addendum No. 1.

3.

Question: Will there be an extension to the Response date of May 4, 2023 due to the number of religious holidays during the month of April?

Addendum No. 1

4.

Question: Who are the incumbents on this contract?

Answer:

1. RKK

2. AECOM/JMT JV

3. STV/WALLACE MONTGOMERY JV

5.

Question: Will electronic signatures be permitted on all letters and forms, even on the “Original” hard copy?

Answer: Yes, Electronic signatures are allowed.

6.

Question: Page 2 of the RFP states we are to submit “one (1) original and three (3) copies”;

page 5 states we are to submit “one (1) original and five (5) copies.” Please clarify the number of hard copies we are to submit.

7.

Question: Page 3 of the RFP states, “MTA anticipates awarding three (3) contracts for these services, each for five (5) year duration and not to exceed Fifteen Million ($21,000,000).” Please confirm whether the NTE amount for all three contracts is $15M or $21M.

8.

Question: Can one (1) person be included for more than one (1) position as listed on page 6 and 7 of the EOI?

Key Staff should be 8 different individuals

9.

Question: Could you please define the role of the Financial Auditor. Is MDOT looking for a

CPA?

Individual should be capable of performing the duties listed on Page 7 for Financial Auditor.

10.

Question: Could you please confirm the number of submissions. Page 2 of the EOI states “one (1) original and three (3) copies by U.S. Mail or Mail Courier and one (1) by electronic version in Adobe.pdf format to Tammy Russell” and page 5 of the EOI has requested “one (1) original and five (5) copies of the Expression of Interest”.

11.

Question: Does the Project Manager have to be located in Maryland.

Answer: Must be licensed as PE in Maryland, no requirement for location but may be considered during evaluation

12.

Question: Does your 12% goal for DBE include MBEs? If the Prime is a MBE will that count towards the 12% goal?

Answer: In order to count towards the goal, the Prime must be a DBE

13.

Question: Do the roles require any professional certifications (PMP. CCM etc…)?

Answer: Any requirements are listed in solicitation including, but not limited to, section 5 Documentation.

14.

Question: Does the Sr. Claims Review Engineer require a specialized certification?

Answer: Any requirements are listed in solicitation including, but not limited to, section 5 Documentation.

15.

Question: What is the anticipated commitment for the required roles (50%, 75% etc…)?

Answer: In the AE Contract MTA does not provide a required commitment for Key Staff.

16.

Question: Page two states, “all submissions must be submitted, one (1) original and three

(3) copies by U.S. Mail or Mail Courier and one (1) by electronic version in Adobe.pdf format” while page five states, “The Consultant shall submit one (1) original and five (5) copies of the Expression of Interest” Would like 3 or 5 copies.

17.

Question: Please clarify how many copies we are to submit. Page 2 says " one (1) original and three (3) copies " and page 5 #4 says "one

(1) original and five (5) copies."

18.

Question: Please clarify whether the contract value is $15 million or $21 million. Page 3 I.1.

says "MTA anticipates awarding three (3) contracts for these services, each for five (5) year duration and not to exceed Fifteen Million ($21,000,000)."

19.

In the RFP, Section 4. Page 6, Letter C. A copy of the Prime/JV's current certificate(s) of insurance. (Note: MTA’s required Professional Liability Coverage for Prime/JV is $5 Million)

Question: Are each of the JV partners required to have $5 M Professional Liability coverage or a total combined $5 M coverage between the JV firms?

Answer: Each of the JV partners are required to have $5 M Professional Liability coverage

20.

Question: Please confirm the number of hard copies to be submitted. Page two indicates one

(1) original and three (3) copies, whereas page five calls for one (1) original and five (5) copies.

21.

Question: Please confirm submission deadline time. Page ten indicates submission prior to 3:00PM, whereas page eleven indicates submission prior to Noon.

22.

Question: Please clarify the following statement on page six, Item 5.a.: “The Consultant shall only submit information for the eight (8) Key Staff individuals; no information will be evaluated or considered.”

Answer: Consultant shall only submit information for the eight (8) Key Staff individuals.

23.

Question: Please clarify the following statement on page 10, Item 11e.: “ If selected, the Prime may be required to designate a person as an “Authorized Signer” who shall be responsible for signing Primes and Subconsultant.”

Answer: If selected, the Prime may be required to designate a person as an “Authorized Signer” who shall be responsible for signing Primes and Subconsultant.”

24.

Question: Page 2 of the Public Notice (last paragraph) states that one original and three copies, plus one digital copy should be submitted; however, on page 5, Section 4 (first paragraph)( states one original and five copies should be submitted, but no electronic pdf listed. Please clarify the number and type of copies you would like to be submitted.

Answer: Answer: The answer to this question is in Addendum No. 1.

25.

Question: Page 9, Section 6d sates NAICS codes for DBEs are to be shown under firm name on the SF330 Part I.C.9. Proposed Team.

Are NAICS codes required for non-DBE team members?

Answer: NAICS codes for Non-DBE’s are not required.

26.

Question: Page 10, Section 12 states no responses accepter after 3:00 pm; however, Page 11 (last paragraph) states responses are due prior to 12:00 Noon. Please clarify the correct time submittals are due.

27.

Question: Page 6, Section 4d discusses inclusion of an organization chart. Is a support staff matrix also required?

Answer: Section 4d states the Organization Chart Requirement.

28.

Question: Are SF330 Part IIs required for subconsultant team members?

Answer: SF330 Part II are required the Prime and all Subconsultants.

29.

Question: Page 8 states that: “a. The proposed work, b. Percentage of total work, c. MDOT certification number, and d. Applicable NAICS Codes for each DBE” must be shown under Firm Name on Part I.C.9 Proposed Team of the Federal Government SF 330 form. Will it be acceptable to provide information such as “the proposed work” and “percentage of total work” under Part I.C.11. (Role In This Contract) instead of under Firm Name?

Answer: It is acceptable to provide information under Part 1.C.11 (Role In This Contract)

30.

Question: RFP page 2 says: All submissions must be submitted, one (1) original and three

(3) copies by U.S. Mail or Mail Courier and one (1) by electronic version in Adobe.pdf format to Tammy Russell and RFP page 5, Item #4 says: The Consultant shall submit one

(1) original and five (5) copies of the Expression of Interest, which shall include the following:…

Please clarify the number of originals and the correct number of copies to be submitted.

31.

Question: It is understood that the Expression of Interests will be due to MTA no later than 12:00 p.m. (Noon) on Thursday, May 4th.

However, on RFP page 10, Item 12 references “Facsimile/e-mail copies of the Expression of Interest are not acceptable. No response received after 3:00 P.M. on the date specified for a Project will be accepted, no matter how transmitted.”

Please reaffirm that the correct time deadline for the EOI submissions is no later than 12:00 p.m. (Noon) on Thursday, May 4th.

Answer: The answer to this question is in Addendum No. 1.

32.

Question: I was hoping you could let me know if two firms formed a JV, and whether that JV would have to be in place prior to responding to the EOI. Would an intent to form a JV suffice with that JV being formed prior to responding to the proposal?

Answer: The JV has to be in place prior to responding to the EOI.

THE END OF ADDENDUM NO. 1

MEMORANDUM