Addendum No. 1 - DEP Solicitation No. 2022021 Final.pdf

DEP Solicitation No. 2022021 Addendum No. 1 Page 1 of 10

ADDENDUM No. 1

FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION

DEP Procurement Section

3800 Commonwealth Boulevard, MS#93 Tallahassee, Florida 32399-3000

03.30.22

Addendum To: DEP Solicitation No. 2022021, entitled “Promotional Items”

The Department hereby answers questions posed by prospective Vendors. This addendum does not need to be returned with the response.

Question Number

Solicitation Section

Solicitation Page Number Question / Answer

1.

If there are items on the ITB that we are unable to produce, can we just quote the items we can produce?

No. “Failure to provide pricing for all items will result in the bid being deemed Non-Responsive at the sole discretion of the Department”, as indicated on Form D, Price Sheet.

2.

I am looking over your bid sheet for the promotional items and wondering if you have a picture or 2 of a couple items to be sure we are talking about the same things.

• The inflatable paddle boat

• The Camping Hammock

• Trident Mesh bags

There are many online providers, so two links are provided below for each item that give a good visual of what the Department is looking for. Again, these items will need to be customized to allow the imprinting of the Department’s specific design.

• Sample 1

• Sample 2

Camping Hammock:

• Sample 1

• Sample 2

Trident Mesh Bags:

• Sample 1

• Sample 2, page 111

3.

On the Vinyl Sticker Sheet for both FSP and FCR, it is not indicated that it will be custom cut out items, and is listed the same as if a non-die cut sheet is what is requested like a bumper sticker, which would be a lot less than if we had custom kiss-cut shapes. Can you confirm?

https://www.completepromos.com/p/XXHDO-CTBVW/inflatable-stand-up-paddle-board https://www.completepromos.com/p/XXHDO-CTBVW/inflatable-stand-up-paddle-board https://activelifepromo.com/ProductDetails/?productId=553571337&imageId=40154320&tab=Tile&referrerPage=ProductResults&refPgId=527311691&referrerModule=PRDREB https://www.imprintitems.com/product/hammock-1 https://activelifepromo.com/ProductDetails/?productId=553105282&imageId=48058611&tab=Tile&referrerPage=ProductResults&refPgId=527311691&referrerModule=PRDREB https://www.onlinescuba.com/Mesh-Tag-Bag-with-Strap-15x22-P27726.aspx http://www.tridentdive.com/Trident%202022%20catalog.pdf

Addendum No. 1 Page 2 of 10

Question Number

Solicitation Section

Solicitation Page Number Question / Answer

As indicated in Section 4, Technical Specifications, Table A and B, the size of the sticker sheet must be 3.75 x 9”, however, we will need the sheet kiss-cut to allow for multiple stickers to be available on each sheet.

4.

On the Trident Mesh Bag, the weight of the mesh isn't indicated. I had sampled both 80 gsm and 160gsm mesh options, or at minimum Ultra-high-molecular-weight polyethylene (UHMWPE). Also confirming D-ring and drawstring closure. Can you confirm on this?

See answer to Question No. 2. The D-ring and drawstring closure is not a requirement but will be acceptable.

5.

Do you have the logo for each item?

Yes, we will provide all artwork to be included on all items.

6.

Can you provide pictures of the items for clarification?

See answer to Question No. 2.

7.

Stickers: Is this one sticker on front (full color and one on back)? Is there a custom shape. What is the environment for sticker?

See answer to Question No. 3.

The back of the sticker will have a single-color imprint that will provide basic program information. The stickers should be durable, but not required to be UV coated.

8.

Paddleboard:

a. What are the material specs? Choices are Drop Stitch , [Double layer (Fusion) , Single layer]PVC , EVA?

b. Is a leash require?

c. Type of fin?

d. Bag required?

e. Color of paddleboard?

f. Use: Ocean, yoga, fresh water?

See answer to Question No. 2.

a. No specific requirements for the material used, must be durable for multi-purpose water environments.

b. No, a leash is not required.

c. No preference, so whatever the recommended fin from the supplier will be acceptable.

d. A bag is not required but must include a paddle and pump.

e. The color must be customizable, and the Department wants to brand it with Florida State Parks elements.

f. Multi-purpose water environments.

Addendum No. 1 Page 3 of 10

Question Number

Solicitation Section

Solicitation Page Number Question / Answer

9.

Subcontracting requirement; States none. As distributors, we are not the end manufacturer. Please confirm the subcontractor portion does not apply.

The subcontractor portion does not apply.

10.

The bid is to be send hard copy and on a flash drive none via email ?

Respondent’s Responses must be submitted in hard and electronic (CD/DVD/USB) copies divided into volumes containing the information specified in Section 3.4 of the ITB. No bids will be accepted via email.

The Respondent’s Response (both hard and electronic versions) must be delivered to the following location as identified in Section 1.8, Timeline of Events, of the ITB, by no later than 3PM (ET) on April 5, 2022.

Department of Environmental Protection DEP Procurement Section, Room 215 – ITB 2022021 3800 Commonwealth Blvd, MS93 Tallahassee, FL 32399-3000

11.

Exact item: Is this an exact item bid ie: HIT sports-bag 3071.

Only HIT or can it be similar item?

Brand specific references are used as an example. Like or similar products that meet the Department’s Specifications will be considered. As long as it is the same quality, a different supplier is acceptable.

12.

Do you have history for these items on a previous contract, can you provide?

No, there is no history for these items on a previous contract.

13.

Some of the items refer to a specific brand name, i.e.

Palermo brand thermal tumbler, Trident mesh tag bag, Halcyon collapsible lantern, etc. Do the delivered items need to be these specific brands or are may they be comparable items instead? Also, the Cap America 1027 hat is a discounted item according the their website.

See answer to Question No. 11.

14.

Regarding the E131 L/S crew neck Raglan shirts. I see that the intended method for imprint is sublimation and that the listing calls for both white and light blue garments. The sublimation process will not work appropriately on any material color other than white. Does the decoration method have to be sublimation or is standard screen printing acceptable?

Addendum No. 1 Page 4 of 10

Question Number

Solicitation Section

Solicitation Page Number Question / Answer

Since the blue will be light, the Department doesn’t anticipate an issue. If the supplier proof does not look good, the Department can shift to all white shirts.

15.

Do you have stich count/or supply logo for the Hat? Cap America 1027 Heavy Washed The stitching will be in 2 colors, similar to what is provided on the ShopFloridaStateParks.com website.

16.

Regarding the stickers again per below:

The options are below, which style is preferred and? Photo would be most helpful.

OR

One solid sticker 3.75" x 9" with printing on the back side.

See answer to Question No. 3.

The first image with the kiss-cut is what the Department requires, however your image does not reflect the correct size as indicated in Section 4 Technical Specifications, Table A and B.

17.

Another question regarding the Vinyl Sticker sheet (3.75" x 9"). Are these meant to be bumper stickers or the like? If not, what is the intended use for them?

See answer to Question No. 3 and 7.

18.

Cap America 1027 Hat has been discontinued. Please advise if we can submit a similar item and/or is Cap America brand the only brand you will accept?

See answer to Question No. 11.

https://cdn.shopify.com/s/files/1/0569/5396/2649/files/HSP_Main_Banner_Gear_1920x700.jpg?v=1622088538

Addendum No. 1 Page 5 of 10

Question Number

Solicitation Section

Solicitation Page Number Question / Answer

19.

E131: Raglan Shirts. The art is called out as sublimation.

With die sublimation the shirt is traditional created from scratch but not possible with the E131 Raglan shirt call out.

Can we offer silkscreen instead?

See answer to Question No. 2.

Must be sublimation imprint.

20.

Art: We need the art to accurately quote all the items in bid especially the garments. . Please supply.

The artwork on the shirt will be on the front left side and large on the back. It will be in full-color to support the logo and additional text for FloridasCoralReef.org. Most of the other products will be logos with either Florida’s Coral Reef or Florida State Parks.

21.

Bid extension: Requesting due date extension of 4/8. With the questions not being answered until 3/30 and bid due date 4/5 that will not give us enough time to respond with full bid package/disc per request. Every item has questions due to the lack of detail and art at this point. Other option would be to answer questions as they come in?

No extension will be granted.

22.

Item 2 – Inflatable Paddleboard – these dimensions are very specific, is this a must? Is there a particular link they have for example or are they flexible on item dimensions?

See answer to Questions No. 2 and 8. The Department is flexible on the exact dimensions as long as they are similar in size and shape.

23.

Item 4 – Vinyl sticker sheet – is this a sheet with multiple stickers and if yes, are they various die-cut sizes? Just to confirm.

See answer to Question No. 3, 7 and 16.

24.

Item 9 – this is also a Vinyl sticker sheet but at 5K qty instead of 10K. Do you want one sticker sheet quoted w/ price breaks 5k/10k or are these two different items because they have different stickers?

See answer to Question No. 3, 7 and 16.

These are two separate sticker sheets. One will represent the brand of Florida’s Coral Reef and the other for Florida State Parks.

25.

Item 10-14 – these are all listed by size – just to confirm the imprint is the same on all so they can be priced together?

Yes, the imprint for the shirts will all be the same.

Addendum No. 1 Page 6 of 10

Question Number

Solicitation Section

Solicitation Page Number Question / Answer

26.

18/19

At the delivery location on Commonwealth Boulevard, is there a loading dock and/or forklift available for use?

No, the Department does not have a loading dock, however, a forklift will be available if the delivery is scheduled ahead of time.

27.

18/19

Will there be PMS color matching requirements for any of the items listed in this ITB?

It is not a requirement, however the Department can provide the PMS colors as a guide to ensure you are as close as possible to matching colors.

28.

18/19

Have any of these items previously been bid out? If so, may I request a copy of that bid tabulation?

See the answer to Question No. 12.

29.

18/19

For the inflatable paddleboards, are you wanting an imprint on either the inflation pump or the paddle in addition to the paddleboard itself?

No, that is not a requirement.

30.

18/19

For the hammock, do you want an imprint on the carrying bag as well as the hammock?

No, the imprint is only required on the bag and not the hammock itself.

31.

18/19

On page 18 there is a listing for qty 10,000 of the 3.75” x 9” sticker sheets. On page 19 there is another listing for qty 5000 of the same size sticker sheets. Will these items be produced with separate artwork? Is it a possible duplicate entry?

Yes, see answer to Question No. 24.

32.

18/19

Does the DEP want items delivered as they are produced and available, or do all items need to be shipped together in one shipment?

They can be delivered when they are finished with production and do not need to be delivered all at the same time. All deliveries must be received by Sept. 15, 2022.

33.

3.3 14

On page 14 of the bid documents, section 3.3 notes that submissions must consist of 1 physical copy of the response documents, 1 USB copy of the documents and 1 USB copy of redacted documents (if applicable). However, it’s noted on page 5 in section 1.6 that questions will be answered on the VBS. I just wanted to double check and be sure that bid response submissions should be in hardcopy and electronic format on a USB stick to the Commonwealth Blvd. address, correct?

See answer to Question No. 10.

Addendum No. 1 Page 7 of 10

Question Number

Solicitation Section

Solicitation Page Number Question / Answer

34.

Can you please advise submission method for the following bid , i don't understand is this mail in submission or portal submission.

See answer to Question No. 10.

35.

Please provide Logo and artwork, and sample pictures for the following items See answer to Question No. 2, 3, 15, 20 and 24.

36.

Do you need all via single delivery or as needed basis?

See answer to Question No. 32.

37. Please provide previous bid tabulation if available.

See the answer to Question No. 12.

– Remainder of Page Intentionally Left Blank –

In accordance with Section 2.6, Addenda/Amendments to the ITB, the Department hereby formally amends the Solicitation. The amendments are indicated in blue and underlined for additions.

4 Technical Specifications

Table A Promotional Items – Florida State Parks

QUANTITY ITEM AND DESCRIPTION LOCATION FOR

DELIVERY

DATE NEEDED

1,000 Small Hit Sports Pack #3071 Size: 14 x 18” Color: Forest Green and Navy Assorted Imprint: 2-color. Screen-print.

DEP Annex / Warehouse

3915 Commonwealth Blvd.

Tallahassee, FL 32303

Delivered no later than

Sept. 15, 2022

100 Inflatable Paddleboard Size: 126 x 81 x 15” Imprint: Full color, custom imprint.

Screen-print.

• This also includes paddle and inflation pump for each item.

DEP Annex / Warehouse

3915 Commonwealth Blvd.

Tallahassee, FL 32303

Delivered no later than

Sept. 15, 2022

1,000 Halcyon Collapsible Lantern Size: 3.75 x 2.5 “ Color: Black or Navy Imprint: Single-color (White).

Screen-print.

DEP Annex / Warehouse

3915 Commonwealth Blvd.

Tallahassee, FL 32303

Delivered no later than

Sept. 15, 2022

10,000 Vinyl Sticker Sheet Size: 3.75 x 9”

DEP Annex / Warehouse

Delivered no later than

Addendum No. 1 Page 8 of 10

Color: n/a Imprint: Full color custom imprint (full bleed) on front, back single-color imprint. Digital print. This is a full vinyl sheet with kiss-cutting for multiple stickers.

3915 Commonwealth Blvd.

Tallahassee, FL 32303

Sept. 15, 2022

200 Portable Two-Person Camping Hammock Size: 9.8 x 6.5” Color: Dark Green Imprint: Single-color (White).

Screen-print.

• This also includes tree straps and carrying bag/pouch.

DEP Annex / Warehouse

3915 Commonwealth Blvd.

Tallahassee, FL 32303

Delivered no later than

Sept. 15, 2022

500 Cap America 1027 Heavy Washed Chino & Mesh Back Cap Color: Forest Green and Navy Assorted Imprint: 2-color. Embroidered.

DEP Annex / Warehouse

3915 Commonwealth Blvd.

Tallahassee, FL 32303

Delivered no later

Sept. 15, 2022

Table B

Promotional Items – Florida’s Coral Reef

QUANTITY ITEM AND DESCRIPTION LOCATION FOR

DELIVERY

DATE NEEDED

1,000 Trident Mesh Tag Bag with Strap Features: Neoprene patch for imprint space, salt-water resistant/durable.

Size: 16 x 21” Color: Black Imprint: 1-color (white), Screen-print.

800 quantities sent to:

DEP – Biscayne Bay Environmental Center Attn: Joanna Walczak

1277 NE 79th Ave Miami, FL 33138

200 quantities sent to:

DEP Annex / Warehouse Attn: Elizabeth Khan

3915 Commonwealth Blvd.

Tallahassee, FL 32303

Delivered no later than

Sept. 15, 2022

500 18 oz Palermo Powder Coated Thermal Tumbler Size: 7.25 x 3.5” Color: White Imprint: 4-colors.

450 quantities sent to:

DEP – Biscayne Bay Environmental Center Attn: Joanna Walczak

50 quantities sent to:

Attn: Elizabeth Khan

Delivered no later

Addendum No. 1 Page 9 of 10

3915 Commonwealth Blvd.

Tallahassee, FL 32303

5,000 Vinyl Sticker Sheet Size: 3.75 x 9” Color: n/a Imprint: Full color custom imprint (full bleed) on front, back single-color imprint, digital print. This is a full vinyl sheet with kiss-cutting for multiple stickers.

4,500 quantities sent to:

DEP – Biscayne Bay Environmental Center Attn: Joanna Walczak

500 quantities sent to:

Attn: Elizabeth Khan

3915 Commonwealth Blvd.

Tallahassee, FL 32303

Delivered no later than

Sept. 15, 2022

75 E131 / Basic Training Men's L/S Crew Neck Raglan Tee Size: Small Color: White and light blue assorted Imprint: Full-color, sublimination Feature: Minimum UPF 25 protection

75 quantities sent to:

DEP – Biscayne Bay Environmental Center Attn: Joanna Walczak

1277 NE 79th Ave Miami, FL 33138

Delivered no later than

Sept. 15, 2022

150 E131 / Basic Training Men's L/S Crew Neck Raglan Tee Size: Medium Color: White and light blue assorted Imprint: Full-color, sublimination. Logo on front (left chest) with full imprint on back.

Feature: Minimum UPF 25 protection

150 quantities sent to:

DEP – Biscayne Bay Environmental Center Attn: Joanna Walczak

1277 NE 79th Ave Miami, FL 33138

Delivered no later than

Sept. 15, 2022

250 E131 / Basic Training Men's L/S Crew Neck Raglan Tee Size: Large Color: White and light blue assorted Imprint: Full-color, sublimination. Logo on front (left chest) with full imprint on back.

Feature: Minimum UPF 25 protection

250 quantities sent to:

DEP – Biscayne Bay Environmental Center Attn: Joanna Walczak

1277 NE 79th Ave Miami, FL 33138

Delivered no later than

Sept. 15, 2022

150 E131 / Basic Training Men's L/S Crew Neck Raglan Tee Size: X-large Color: White and light blue assorted Imprint: Full-color, sublimination. Logo on front (left chest) with full imprint on back.

Feature: Minimum UPF 25 protection

150 quantities sent to:

DEP – Biscayne Bay Environmental Center Attn: Joanna Walczak

1277 NE 79th Ave Miami, FL 33138

Delivered no later than

Sept. 15, 2022

50 E131 / Basic Training Men's L/S Crew Neck Raglan Tee Size: 2X-large Color: White and light blue assorted

50 quantities sent to:

DEP – Biscayne Bay Environmental Center Attn: Joanna Walczak

1277 NE 79th Ave

Delivered no later

Addendum No. 1 Page 10 of 10

Imprint: Full-color, sublimination. Logo on front (left chest) with full imprint on back.

Feature: Minimum UPF 25 protection