Addendum No. 1 - 1-7-25.pdf

State of Florida Department of Transportation Florida’s Turnpike Enterprise

DOT-ITN-25-8031-SM

Addendum No. 1

M E M O R A N D U M

ADDENDUM NO. 1

Date: January 7, 2025

To: Respondents

From: Sheree Merting Procurement Officer

Subject: DOT-ITN-25-8031-SM

SunTrax Test Facility Operator

The above referenced solicitation is revised as set forth in this Addendum No. 1 (additions are indicated by underlined text; deletions are indicated by strikethrough text):

1. Section 1.1, Purpose and Background, 2nd paragraph, of Exhibit “A”, Scope of Services is revised as follows:

The purpose of the SunTrax Test Facility is to advance transportation technology to improve safety and mobility for users of all modes of transportation. In order to accomplish this, the Department is committed to a robust, reliable, and secure transportation system that fosters innovation. The SunTrax Test Facility is a proving ground to support research, development, testing and deployment of emerging transportation technologies in areas such as, but not limited to, tolling, autonomy, connectivity, personal delivery devices, vertical takeoff and landing technologies, and alternative fuels. The Department also expects to test technology supporting broad transportation applications and deployment. In summary, SunTrax is dedicated to accelerating the research, development, testing, and safe deployment of emerging transportation technologies for the public benefit.

2. Section 1.2, Goal and Objectives, 3rd paragraph, 5th bullet, of Exhibit “A”, Scope of Services is revised as follows:

• Support and evaluate new research opportunities that will broaden and modernize the focus on transportation technology such as the role of digital infrastructure, advanced data analytics, and emerging transportation technology modes, including but not limited to, automated and connected applications and vehicles, vertical takeoff and landing technologies and aircraft, and personal delivery devices.

3. Section 2.1, General and Existing Conditions, 2nd paragraph, of Exhibit “A”, Scope of Services is revised as follows:

The SunTrax Campus elements are described in this section, as shown in Figure 2: SunTrax Campus. These elements are inclusive of the ground facilities below as well as aerial rights of way throughout the campus.

The Test Sectors identified herein are not prohibitive of additional innovations.

State of Florida Department of Transportation

DOT-ITN-25-8031-SM

Addendum No. 1

4. Section 2.1, General and Existing Conditions, Test Sector “D” – Technology Pad, 1st paragraph, of Exhibit

“A”, Scope of Services is revised as follows:

The Technology Pad is a 21-acre paved open space. The Technology Pad has the capability to replicate many real-world geometric configurations and facilitate hardware-in-the-loop testing. Additionally, physical mock-up environments can be assembled to create custom scenarios for vehicle testing. Testing capabilities in the Technology Pad are inclusive of aerial rights of way allowing for testing of emerging technology above the ground.

Please Exhibit “A”, Scope of Services and replace with the attached revised Exhibit “A”, dated 1/7/25.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

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EXHIBIT A

SCOPE OF WORK

SunTrax® Test Facility Operator

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TABLE OF CONTENTS

1. INTRODUCTION

1.1. PURPOSE AND BACKGROUND

1.2. GOAL AND OBJECTIVES

2. FACILITY OVERVIEW

2.1. GENERAL AND EXISTING CONDITIONS

2.2. DEPARTMENT-FUNDED BETTERMENTS

3. OPERATOR RESPONSIBILITIES

3.1. QUALITY MANAGEMENT

3.2. STAFFING

3.3. TESTING SUPPORT SERVICES

3.4. UTILIZATION OF TEST SECTORS AND SCHEDULING

3.5. MARKETING AND BUSINESS DEVELOPMENT

3.6. TRANSPORTATION RESEARCH

3.7. SAFETY AND SECURITY

3.8. EMERGENCY MANAGEMENT

3.9. INFORMATION TECHNOLOGY

3.10. MAINTENANCE

3.11. FACILITY USER SATISFACTION SURVEYS

3.12. COORDINATION WITH THE DEPARTMENT

3.13. COORDINATION WITH EMERGENCY MANAGEMENT AGENCIES

3.14. CAPITAL IMPROVEMENT PROJECT PLAN

3.15. SUCCESSION AND TRANSITION

3.16. FURTHER ASSURANCES

3.17. ANNUAL OPERATOR PLAN UPDATES AND REPORTING

3.17.1 ANNUAL OPERATIONS REPORT

3.17.2 ANNUAL FINANCIAL STATEMENTS

4. DEPARTMENT RESPONSIBILITIES

4.1. SUNTRAX STRATEGIC DEVELOPMENT MANAGER

4.2. DEPARTMENT USE

4.3. DEPARTMENT MAINTENANCE

4.4. MAJOR AND MINOR REPAIRS

4.4.1 PAYMENT FOR DAMAGES

4.5. ALTERATIONS AND ENHANCEMENTS

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4.6. CLOSURES

4.7. ACCESS

4.8. MARKETING

5. PERFORMANCE AND PAYMENT REQUIREMENTS

5.1. GENERAL

5.2. COMPLAINTS

5.3. METHOD OF COMPENSATION

5.4. FINANCIAL CONSEQUENCES FOR NON-PERFORMANCE

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DEFINITIONS

The following terms are used throughout the Scope of Work and associated documents:

Contract – Refers to the agreement entered into between the Department and the Operator (collectively, the “Parties”) as a result of the Department’s Invitation to Negotiation (DOT-ITN-25-8031-SM). The Standard Written Agreement, and any attachments, exhibits, and amendments thereto, together form the Contract between the Parties, which constitutes the entire agreement between the Parties with respect to the subject matter thereof and supersedes all prior agreements, whether written or oral, with respect to such subject matter. “Contract” may also be referred to as “Agreement."

Contract Year – Refers to each twelve (12) month period from the Notice to Proceed date.

Department – Florida Department of Transportation, Florida’s Turnpike Enterprise.

Facility User(s) – Staff, subconsultants, vendors, visitors, academia, and other entities that may use the SunTrax Test Facility under coordination or direction from either the Department or Operator.

FTE SunTrax Strategic Development Manager – The Department’s designee responsible for the management and administration of this Contract. “FTE SunTrax Strategic Development Manager” may also be referred to as “SunTrax Strategic Development Manager”.

Highway-Speed Oval – A 2.25-mile oval track located within the SunTrax Campus and depicted on Figure 2.

Infield – The areas within the SunTrax Campus which are bounded by the Highway-Speed Oval and depicted within the red oval on Figure 2. “Infield” may also be referred to as “SunTrax Infield.”

Key Staff – The Operator’s staff essential to the term of this Contract as referenced in Section 3.2.

Notice to Proceed - A written notice provided by the Department to the Operator, establishing the date on which the Operator shall commence performing specified services under this Contract.

Operator – The entity who enters into this Contract with the Department.

SunTrax Campus – The Department’s property, including the SunTrax Infield, Tolls Testing Support Area, Highway-Speed Oval and all approach and access roadways on the parcel of land, which is located at 100 Transformation Way, Auburndale, Florida 33823.

SunTrax Test Facility – The SunTrax Infield and Highway-Speed Oval. “SunTrax Test Facility” may also be referred to as “SunTrax” for the purposes of this Contract.

SunTrax Infield – See “Infield.”

Infield Test Sector(s) – Each area within the SunTrax Infield that is designated for a specific use. These include the Main Entry Campus, the Technology Pad, the Loop Track West, the Urban Environment, the Suburban Environment, the Complex Geometry Track, the Pick-up and Drop-off Area, the Braking (Wet) Test Tracks, the Noise, Vibration and Harshness Track, and the External Noise Track as depicted in Figure 2. The Infield Test Sector(s) may also be referred to as “Test Sector(s).”

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ACRONYMS

AASHTO – American Association of State Highway and Transportation Officials ASTM – American Society for Testing Materials CCTV – Closed Circuit Television CIP – Capital Improvement Project EOC – Emergency Operations Center FDOT – Florida Department of Transportation FTE – Florida’s Turnpike Enterprise Gbps – Gigabits per second HVAC – Heating, Ventilation, and Air Conditioning ISO – International Organization for Standardization ITS – Intelligent Transportation Systems MCR – Master Control Room MPH – Miles per Hour MTR – Master Telecom Room NTP – Notice to Proceed TBP – To Be Provided

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1. INTRODUCTION

1.1. PURPOSE AND BACKGROUND

Florida’s Turnpike Enterprise (Enterprise), a part of the Florida Department of Transportation (Department), was created by the Legislature in 2002 and granted unique powers and authority under the Florida Turnpike Enterprise Law to deliver its organizational mission. The Turnpike Enterprise has the autonomy and flexibility to “pursue innovations as well as best practices found in the private sector in management, finance, organization, and operations” (Section 338.2215, F.S.). In addition, the Enterprise is empowered to enter into “agreements to fund, construct, and operate facilities for the advancement of autonomous and connected innovative transportation technologies for the purposes of improving safety and decreasing congestion for the traveling public” (Section 338.2216(f), F.S.). As part of the Department, the Enterprise adheres to the Florida Transportation Code and the vision and mission of the Department.

Investments in transportation support a robust and diverse infrastructure designed to move people and goods safely and efficiently throughout the State (Section 334.046, F.S.).

The purpose of the SunTrax Test Facility is to advance transportation technology to improve safety and mobility for users of all modes of transportation. In order to accomplish this, the Department is committed to a robust, reliable, and secure transportation system that fosters innovation. The SunTrax Test Facility is a proving ground to support research, development, testing and deployment of emerging transportation technologies in areas such as, but not limited to, tolling, autonomy, connectivity, personal delivery devices, vertical takeoff and landing technologies, and alternative fuels. The Department also expects to test technology supporting broad transportation applications and deployment. In summary, SunTrax is dedicated to accelerating the research, development, testing, and safe deployment of emerging transportation technologies for the public benefit.

The Department is soliciting an Operator to enter into an agreement, under which the Department agrees to allow the Operator to manage the use of the Infield Test Sectors, shared use of the Highway-Speed Oval, and existing equipment to advance the Department’s goal and objectives as stated in Section 1.2.

The Department expects the Operator to be flexible and adaptable to the evolving needs of the Department and the transportation industry. In addition, the Operator should maintain transparency in the execution of all aspects of this Contract in a manner that provides best value to the Department.

The Operator shall be responsible for operating the SunTrax Infield in a manner consistent with the Department’s goal and objectives as stated in Section 1.2. In addition, the Operator shall manage the shared-use of the Highway-Speed Oval with the Department’s priorities, as defined in Section 4.2. The Department expects the Operator to operate, maintain, and promote the SunTrax Test Facility with an emphasis on quality and integrity.

1.2. GOAL AND OBJECTIVES

The SunTrax Test Facility is expected to support the advancement of automated and connected innovative transportation technologies for the purposes of improving safety and mobility for the traveling public, and to otherwise advance the prevailing principles and duties set forth under the Florida Transportation Code, per Chapter 334, F.S.

The Department’s goal is to contract with an Operator who will manage the overall program at the SunTrax Test Facility for the advancement of transportation technologies. The operator shall be committed to operating the SunTrax Test Facility as an active and continuously evolving center for the development of

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The Department has identified the following Operator objectives to support the stated goal for the SunTrax Test Facility:

• Place FDOT and Suntrax at the center of industry excellence and international creditability for transportation technology;

• Optimize utilization of the full SunTrax Test Facility by Facility Users to research, test, and evaluate the safe deployment of transportation technology systems;

• Provide to Facility Users services that facilitate or compliment simulations, engineering, testing and validation services to ensure end-to-end testing support;

• Collaborate with academia in Florida exclusively to promote the Department’s mission and its transportation research activities; and

• Support and evaluate new research opportunities that will broaden and modernize the focus on transportation technology such as the role of digital infrastructure, advanced data analytics, and emerging transportation technology modes, including but not limited to, automated and connected applications and vehicles, vertical takeoff and landing technologies and aircraft, and personal delivery devices.

2. FACILITY OVERVIEW

2.1. GENERAL AND EXISTING CONDITIONS

The SunTrax Campus is bounded on the western edge by the Polk Parkway (State Road 570) with a visual barrier to provide privacy at the site. Refer to the location in Figure 1: SunTrax Campus Location Map. The SunTrax Campus includes three (3) main areas, the Tolls Testing Support Area, the Highway-Speed Oval, and the SunTrax Infield.

Figure 1: SunTrax Campus Location Map

The SunTrax Campus elements are described in this section, as shown in Figure 2: SunTrax Campus.

These elements are inclusive of the ground facilities below as well as aerial rights of way throughout the campus. The Test Sectors identified herein are not prohibitive of additional innovations.

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Figure 2: SunTrax Campus

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Toll Operations Buildings

The Toll Operations Buildings house the Department’s personnel and are identified in Figure 2: SunTrax Campus. This area includes office and storage areas, as well as the adjacent parking areas (hereinafter collectively referred to as the “FTE Tolls Testing Support Area”). There are two direct access points to the Highway-Speed Oval from the west side of this area.

The FTE Tolls Testing Support Area is exclusively reserved for the Department’s use and not a part of the Scope of Work for the Operator. The FTE SunTrax Strategic Development Manager and staff operate from the FTE Tolls Testing Support Area. In addition, the FTE Tolls testing team utilizes the FTE Tolls Testing Support Area while conducting toll equipment testing on the Highway-Speed Oval.

Highway-Speed Oval

The Highway-Speed Oval is a test sector located outside of the SunTrax Infield. The Highway-Speed Oval is 2.25 miles long, has four (4) toll gantries and four (4) toll equipment buildings, and is designed to meet the Department’s needs for the testing of its tolling technology. The overall loop comprises two full lanes with both straightaways featuring five (5) lanes. Designed for maximum 70 MPH operations along the straightaways and 55 MPH design speed for the curves, the oval fully complies with FDOT standards for freeway design.

SunTrax Infield

The SunTrax Infield is comprised of various Test Sectors and supporting infrastructure further detailed in this section.

Test Sector “A” - Main Entry Campus

The Main Entry Campus includes the Arrival and Conference Building, Administration Building, Maintenance Building, Workshop Buildings, and Central Utility Plant, further described in this section.

Arrival and Conference Building

The 21,000 square foot Arrival and Conference Building includes an event space capable of being segmented into three (3) separate meeting areas, classrooms/training rooms, indoor / outdoor exhibition spaces, a fully equipped kitchen, reception lobby, security offices, and other flexible office space.

Administration Building

The 23,000 square foot Administration Building is designed as the hub of the Operator’s business activities. It comprises the MTR, the MCR, six (6) conference rooms, offices, a large modular cubicle bay, reception area, break room, restrooms and a space for additional office expansion.

MTR

The MTR resides within the Administration Building. All fiber optic and network cabling terminate at the MTR to provide complete flexibility to reconfigure network cabling, and patch fiber optic cable to meet the needs of Facility Users. The MTR also houses multiple data center racks, virtual servers, network attached storage, on-premise uninterruptible power supplies (UPS), and air conditioning units to ensure continuity of operations.

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MCR

The MCR is centrally located in the Administration Building and supports a network operations center “NOC” style build out for all SunTrax Infield operations including, but not limited to, CCTV, network maintenance, access control and alarm reporting. The reinforced walls in the space can accommodate a NOC style video wall system. The MCR is immediately adjacent to the MTR and serves as the only means of access to the MTR. This enables secure network monitoring, maintenance and modifications from qualified staff. The raised floor system allows for cable routing below the finished floor, creating a clean and flexible use of the space for a workstation or equipment configurations.

Maintenance Building

The Maintenance Building is approximately 24,000 square feet and is designed to accommodate multiple functions including shipping/receiving, property storage, and maintenance areas. The Maintenance Building also contains offices, restrooms, a 3,600 square foot mezzanine storage area, five (5) loading bays with one (1) including a scissor lift and an adjacent exterior commercial-scale trash compactor. This building also features upgraded fire suppression supported by an on-site diesel backup generator in case of power outages.

Workshop Buildings

The Workshop Buildings are two (2) air-conditioned buildings, totaling approximately 56,000 square feet, designed to serve as the “home-base” for Facility Users. Each Workshop Building contains a mechanical bay and nine (9) individual workshop bays. Each workshop bay includes air-conditioned garage/workspace, supporting office, kitchenette, utility room, access-controlled mechanical bay and restroom facilities. Each workshop bay is approximately 2,800 square feet, to accommodate multiple passenger vehicles, an AASHTO articulated bus (60.0 feet max. length), and a semi-tractor (without trailer). Controlled access between adjacent bays allows for multiple bays to be co-joined and used together by a single Facility User. All bays are served by secure, resilient high-speed data connections, power, and pressurized air drops. The power circuits in each workshop bay provide 50 Amp capacity to accommodate equipment that requires higher power input. The network infrastructure has been upgraded to increase digital privacy and relocate networking equipment to facilitate dedicated routing equipment for each workshop bay.

Central Utility Plant

The Central Utility Plant is adjacent to the Maintenance Building and the two (2) Workshop Buildings. It provides chilled water to these three (3) buildings as well as the Arrival and Conference and Administration Buildings.

Test Sector “D” - Technology Pad

The Technology Pad is a 21-acre paved open space. The Technology Pad has the capability to replicate many real-world geometric configurations and facilitate hardware-in-the-loop testing. Additionally, physical mock-up environments can be assembled to create custom scenarios for vehicle testing. Testing capabilities in the Technology Pad are inclusive of aerial rights of way allowing for testing of emerging technology above the ground.

Observation Tower

The Observation Tower is a 75-foot-tall tower located adjacent to the Technology Pad. A ground level elevator lobby and display area are located at the base of the Observation Tower. An enclosed observation level 60 feet above grade provides a 360-degree, floor-to-ceiling observation of the SunTrax

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Test Facility to ensure operational safety and security. An open deck space below the observation level provides highly flexible elevated mounting locations for cameras, sensors, and other equipment.

Test Sector “E” - Loop Track West

The Loop Track West is designed to provide a roadway environment. It incorporates entrance and exit ramps into a multi-lane continuous loop track.

Test Sector “F” - Urban Environment

The Urban Environment includes a variety of urban intersection geometries and configurations. Test scenario flexibility and adaptability are added through the use of shipping containers outfitted with facades of varying materials including glass, tinted glass and steel, to replicate a wide range of commercial, mixed-use, single-story, and multi-story building conditions representative of complex real-world urban environments. Varied pavement marking conditions, signage, and interconnected traffic signal controllers are also provided. The traffic signalization infrastructure is designed to provide flexible intersection configurations. Full fiber optic interconnection is provided between all signals and back to the MTR in the Administration Building, allowing real-time monitoring and control of the traffic signals. The cabinets at each intersection are configured for multiple controller types.

Test Sector “H” - Suburban Environment

The Suburban Environment is a continuation of the real-world street simulation of the Urban Environment, and includes several complex intersection conditions, roundabouts, driveways, and other varying geometric conditions.

Test Sector “I” - Complex Geometry Track

This Test Sector provides an undulating topography built into a manufactured hill scape. It is made up of a series of complex horizontal and vertical curves and extreme grade changes to accommodate testing of functionality in limited sight distance conditions.

Test Sector “J” - Pick-Up and Drop-Off Area

This Test Sector replicates various multi-modal passenger transfer configurations, such as air terminal or cruise line drop-off zones, hotel arrival areas, school bus loading areas and transit centers. Lane striping and signing can be altered to create a variety of conditions.

Test Sector “L” - Braking (Wet) Test Tracks

The Braking (Wet) Test Tracks provide four (4) differing pavement surfaces which utilize basalt tiles, low friction tiles, low friction asphalt, and steel plates, configured specifically to provide various low friction conditions. A custom-designed track wetting system is provided.

Test Sector “M” - Noise, Vibration, and Harshness (NVH) Track

The NVH Track includes eight (8) specialty pavement surfaces including rough asphalt, manhole covers, step up/step down, concrete freeway, Belgian block, speed bumps, sine wave, and damaged asphalt conditions.

Test Sector “N” - External Noise Track

The External Noise Track consists of a straightaway track with a loop at either end to allow continuous

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Test Sector Supporting Infrastructure

Sector Support Structures

Sector support structures are adjacent to the Infield Test Sector access locations throughout the SunTrax Infield. Each of the eight (8) sector support structures is approximately 900 square feet in size and is designed to provide shading and rain cover for multiple passenger vehicles as well as long-shift test drivers. These structures also include power and water supply, high-speed data connection(s), air-conditioned office space and restroom facilities.

ITS Infrastructure

The ITS infrastructure includes CCTV cameras, underground conduits with spare capacity, electrical power and communications infrastructure consisting of fiber optic cable connections between all Infield Test Sectors, buildings, and sector support structures. There is dedicated fiber optic cable that runs from the MTR in the Administration Building to all buildings and workshop bays. The communication systems ensure that video, and data are communicated in real-time between existing ITS and signal cabinets to the MTR. Dedicated fiber optic connections from the MTR to each workshop bay ensure data privacy for Facility Users and allows future expansion of the ITS system to deploy radar, cameras, radios, and other sensors.

Closed Circuit Television

There are sixty-seven (67) CCTV camera assemblies that provide overlapping coverage of the SunTrax Test Facility. Power distribution and backup systems consisting of underground power conduits and conductors, transformers, UPS, and associated equipment provides electrical power to all CCTV system components. The Department has procured and configured a video management platform to integrate all video streams from each Test Sector and to facilitate video monitoring access. This system operates within the closed-loop network and resides within the virtualized server environment in the MTR.

Maintenance and operations of the CCTV system will be transferred to the Operator upon Contract term initiation.

Access Control

Access badges are programmed to allow individualized access to the SunTrax Test Facility, including the Test Sectors and workshop bays, as authorized by the Operator or the Department. The access control infrastructure includes access badge readers at each of the thirty-one (31) entry/exit gates at the primary access points of the Test Sectors as well as each Sector support structure and workshop bay. The access control system also includes security cameras for monitoring of building and Test Sector entry/exit points and common areas throughout the SunTrax Test Facility.

Connected Vehicle Roadside Units

The Department has installed three (3) dual-band connected vehicle roadside units at a gantry located along the Highway-Speed Oval and has an existing contract with a third party for a cloud-hosted connected vehicle monitoring and alerting system.

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Network Infrastructure

The Department has installed multiple independent fiber optic cables to and from each building, Test Sector and workshop bay to facilitate the implementation of various segmented networks that may be required for Facility Users. A total of twelve (12) switches are presently in place within the SunTrax Infield to provide the existing network and allow for basic connectivity for communications, distributed internet access, access control, fire alarm management, HVAC and lighting control systems, existing network video recording equipment, power monitoring, and connectivity to the guard gate. Wireless access points have been installed at approximately eighty (80) locations throughout the SunTrax Infield, with fifty-five

(55) of these units configured and provisioned for use on the existing network.

One (1) internet circuit (1Gbps capacity) is dedicated to provide internet connectivity to the MTR for FDOT needs.

Audio-Visual System

The Department has basic audio-visual equipment on site for use in the event space and two (2) adjacent training rooms in the Arrival and Conference Building. See Section 2.2 for Department-funded audio-visual system procurements.

SunTrax Website

The Department hosts the website www.SunTraxFL.com to showcase the SunTrax Test Facility and its unique Test Sectors through custom video, photography, and computer-generated imagery. The website clearly presents technical specifications by sector for easy navigation, featuring supported vehicle classes based on current AASHTO classifications.

The Department manages the website and performs maintenance, updates, and hosting.

2.2. DEPARTMENT-FUNDED BETTERMENTS

The Department recognizes that the SunTrax Test Facility may benefit from additional features in order to meet stakeholder needs. The Department has programmed funding for the following initiatives:

Workshop Building – The Department has several betterments planned for the Workshop Buildings that are anticipated for completion in the first quarter of calendar year 2025, as follows:

• Vehicle Lifts – The Department is procuring and installing two (2) 12,000 lb. rated vehicle lifts. One

(1) vehicle lift will be installed in each Workshop Building and can be used for test vehicle equipment installations, maintenance, and other service needs.

• Electric Vehicle Fast Charger – The Department will procure and install two (2) electric vehicle fast-charging systems. Each fast-charging system is capable of up to 125 kilowatts per vehicle.

One (1) fast charger will be installed in each Workshop Building to increase the charging speed for electric vehicles and reduce the overall charging time. These systems, upon installation, will employ a multi-year maintenance and data service agreement.

• Shelving – The Department will procure and install six (6) heavy duty shelving units in the Workshop Buildings to provide more storage and organization space.

Audio-Visual System – The Department is procuring additional audio-visual equipment to support the event space and two (2) adjacent training rooms in the Arrival and Conference Building and the six (6) conference rooms in the Administration Building. The proposed solution for the event space will be

DOT-ITN-25-8031-SM Page 14 of 39 SunTrax Test Facility Operator portable in design and able to meet a variety of use cases within that space, including the outdoor area.

The remaining spaces will have a fixed solution that includes displays and video conferencing capabilities, utilizing a system that can support multiple communication platforms.

Emergency Staging Lot – The Department is developing a contract for the construction of an Emergency Staging Lot on the southwestern corner of the SunTrax Campus, located outside of the Highway-Speed Oval. The Emergency Staging Lot will be a paved lot for use by the Department and other emergency response agencies to stage vehicles and equipment for preparation and response to emergency scenarios. The Emergency Staging Lot will have ingress and egress from the Toll Operations Buildings so as not to interfere with SunTrax Infield operations.

NOTE: This area is not depicted on Figure 2: SunTrax Campus and not a part of the Scope of Work for the Operator.

3. OPERATOR RESPONSIBILITIES

The Operator shall be responsible for operating, maintaining and marketing the SunTrax Test Facility as described here in Section 3. The Operator shall be responsible for performing operations and maintenance in accordance with the Department’s goal and objectives as stated in Section 1.2. All activities in performance of this Contract shall be coordinated with the Department.

3.1. QUALITY MANAGEMENT

The Operator shall ensure that the performance of its duties under this Contract comply with all applicable federal, state and local laws, rules, regulations, and standards. All activities performed under this Contract shall conform to the most current FDOT standards, specifications, and requirements utilized by the Department, as well as industry best practices, where applicable.

QUALITY MANAGEMENT PLAN

The Operator shall submit a Quality Management Plan, based on the requirements of ISO 9001, to support the overall responsibilities of the Operator. The Operator shall submit the Quality Management Plan for review and approval by the Department within thirty (30) calendar days from the date of the NTP. Upon approval by the Department, the Operator shall implement and adhere to the Quality Management Plan.

The Quality Management Plan shall detail the quality management system, procedures, and staff involved in providing quality services in fulfillment of the Operator’s responsibilities. The Quality Management Plan shall specify the methods to ensure accurate record keeping and reporting, including independent verification and management within the quality management system. The Quality Management Plan shall be updated annually and delivered no later than March 31st each year or as directed by the Department.

Any changes to the Quality Management Plan must be approved by the Department prior to implementation by the Operator.

3.2. STAFFING

The Operator shall, throughout the duration of the Contract, provide and maintain qualified staff for all roles identified in its Staffing Plan. Staff means any Operator employee and any other personnel contracted by the Operator in fulfillment of this Contract. All staff shall exercise good judgment and conduct themselves in such a manner that will reflect favorably upon the Department when performing services under this Contract.

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KEY STAFF

All Key Staff assigned to this Contract shall have relevant experience performing similar duties, and shall speak, read and write in clear and understandable English. Key Staff positions shall be located on-premises at the SunTrax Infield. The required minimum Key Staff are described herein.

Program Manager

The Program Manager shall be responsible for managing all services performed by the Operator pursuant to this Contract. The responsibilities of the Program Manager include the following:

• Primary point of contact for the Department;

• Oversight of strategic planning for the management of the SunTrax Test Facility that indicates vision and growth, with annual reporting responsibilities;

• Oversight of the Marketing and Business Development Plan along with performance measures, annual reporting;

• Oversight of the Utilization Plan that envelops in the business, strategic, and marketing plan to yield results;

• Oversight of all activities performed including planning, organizing, and implementing tasks;

• Oversight of staff and resources for all tasks and activities performed under this Contract;

• Oversee training of staff to ensure all Contract requirements are properly performed;

• Oversee the ongoing development and implementation of Infield Test Sectors and Highway-Speed

Oval operations;

• Provides updates, reports and cost summaries to the Department monthly and at any other time as may be requested by the Department; and

• Coordinates with the SunTrax Strategic Development Manager and facilitates the Operator’s responses to additional requests from the Department

Testing/Engineering Manager

The responsibilities of the Testing/Engineering Manager include the following:

• Manage Facility User test plan development;

• Identify, document, and track Facility User needs and facilitate appropriate supporting resources;

• Manage the delivery of test support services;

• Assist in identifying emerging equipment, technologies, and infrastructure that may improve service offerings to Facility Users at the SunTrax Test Facility; and

• Provide design, implementation, and support of private data networks, communications, and audio/visual systems

Operations Manager

The responsibilities of the Operations Manager include the following:

• Manage the use of Infield Test Sectors and Highway-Speed Oval;

• Supervise all Facility User testing operations;

• Develop, implement and maintain routine maintenance plans; and

• Perform inventory control, asset management, and ensure compliance with inventory

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Safety and Security Manager

The responsibilities of the Safety and Security Manager, include the following:

• Develop, implement, maintain, and enforce safety and security plans;

• Perform risk assessments for safety, security, liability, and insurance purposes;

• Develop and implement strategies to eliminate or mitigate identified risks; and

• Coordinate safety training and manage access for Facility Users and staff

STAFF REQUIREMENTS

Staff shall be required to successfully pass a Level II background check (as detailed in Attachment “E,” Appendix II Information Technology Resources). All staff shall always wear a Department-approved photo identification badge while at the SunTrax Test Facility.

All staff providing and/or performing services under this Contract shall be properly licensed, registered, insured, and/or certified to provide and/or perform such services in accordance with the requirements of this Contract and all applicable federal, state, and local laws, rules and regulations, and Department requirements.

The Department reserves the right to require the immediate removal of any staff member from this Contract. If the Department requires removal of a staff member from this Contract, such shall not be construed as a request by the Department to terminate the staff member from employment. Under no circumstances shall the Operator inform the staff member that he or she is being terminated by the Department or any representative of the Department. The Operator shall take full responsibility for the removal or termination of a staff member.

The Operator shall immediately notify the Department upon any termination or resignation of any staff member and submit a revised access control system report verifying to the Department that access has been removed within 24 hours of the staff departure.

STAFFING PLAN

The Operator shall submit a Staffing Plan for review and approval by the Department within thirty (30) calendar days from the date of the NTP. Upon approval by the Department, the Operator shall implement and adhere to the Staffing Plan. The Staffing Plan shall identify relevant qualifications, experience, expertise in program management and administration, financial management and accounting, safety, security, testing development and operations, marketing, information technology management, and any other areas identified by the Operator. The Staffing Plan shall identify Key Staff roles and qualifications, as well as other positions determined necessary by the Operator in the fulfillment of this Contract. The Staffing Plan shall include an organizational chart, identification of staff location and status, any subconsultants, vendors, subcontractors, or service providers performing any work under this Contract.

The Staffing Plan shall also describe the Operator’s approach to any changes that may occur throughout the duration of this Contract. The Staffing Plan shall detail where student internships, training, and certification programs will be utilized to promote workforce development.

The Staffing Plan shall be updated annually and delivered no later than March 31st each year, or as directed by the Department. Any changes to Key Staff, staff location, or staffing structure must be approved by the Department prior to implementation by the Operator. Annual updates to the Staffing Plan shall include, but not be limited to identification of vacancies, changes in staffing needs due to anticipated

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SunTrax Test Facility utilization, status of available internships, as well as planned and present training and certification programs, workforce utilization, and turn-over rates.

3.3. TESTING SUPPORT SERVICES

The Operator shall provide engineering, testing, and support services (collectively, “testing support services”) to assist Facility Users in developing and executing test scenarios, and collecting, evaluating, and interpreting the resulting test data. Testing support services shall include, but are not limited to, providing customizable configurations for movable shipping containers, exhibition areas, and event spaces, supporting software and hardware-in-the-loop setups, and providing 3D modeling capabilities.

Testing support services may be fee-based service offerings for which the Operator may charge a fee to Facility Users; however, in no event shall the Department be responsible for any cost associated with testing support services.

Prior to offering any testing support services to Facility Users, the Operator shall submit to the Department for its review and approval the proposed testing support services to be offered and the associated price structure of the fees to be charged (if any) by the Operator to Facility Users for such services.

3.4. UTILIZATION OF TEST SECTORS AND SCHEDULING

The Operator shall be responsible for developing and entering into agreements with Facility Users. The Department reserves the right as final approver for each Facility User agreement prior to the execution of the Facility User agreement. The Operator shall develop a standardized agreement for Department approval. The Operator shall inform the Department if specific Facility Users desire modifications to the standardized agreement and shall comply with guidance provided by the Department. All parties entering into agreements shall adhere to the requirements set forth in this Contract. In no event shall the Operator enter into agreements that extend beyond the term of this Contract. The Operator shall be responsible for coordination with Facility Users to address their needs and provide supporting functions that may be required (e.g. Wi-Fi access, event setup and breakdown including chairs and tables). The Operator shall utilize a scheduling software platform to reserve Test Sectors for Facility Users. The Operator shall provide the SunTrax Strategic Development Manager and/or designees access to the scheduling software for coordination purposes.

The Operator shall screen potential Facility Users in accordance with the requirements of this Contract, direction provided by the Department and ensure no Facility Users pose a threat to national security or otherwise conflict with State of Florida policies.

UTILIZATION PLAN

A Utilization Plan shall be submitted for review and approval by the Department within thirty (30) calendar days from the date of the NTP. Upon approval by the Department, the Operator shall implement and adhere to the Utilization Plan. Utilization is defined as the percentage of time that a test sector is occupied as compared to the total hours during the Operator’s normal business hours. The Utilization Plan shall outline the Operator’s approach to optimize utilization of the SunTrax Infield and the Highway-Speed Oval throughout the term of this Contract. The Utilization Plan shall detail the proposed hours of operation for each Infield Test Sector. The Utilization Plan shall be updated annually and delivered no later than March 31st each year or as directed by the Department. Any changes to the Utilization Plan must be approved by the Department prior to implementation by the Operator.

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The Utilization Plan shall include the Operator’s methodology for scheduling, coordinating, and authorizing access to the Test Sectors and Highway-Speed Oval. The Operator shall identify and include in the Utilization Plan the maximum concurrent Facility User occupancy for each Test Sector and the Highway- Speed Oval and highlight the safety and security procedures related to Test Sector use within the Safety and Security Plans described in Section 3.7. The Utilization Plan shall also include the requested reservations for Department testing needs as outlined in Section 4.2, emergency responders needs as outlined in Section 3.13, annual research and workforce development forums as outlined in Section 3.6, and reflect the use of various Facility User groups (public sector entities, private industry and academia).

The Utilization Plan shall describe performance goals for utilization by each Test Sector, the Highway- Speed Oval and Facility User group, shall identify specific Facility Users in each Facility User group and shall demonstrate alignment with the Department’s goal and objectives as stated in Section 1.2. The performance goals included in the annual Utilization Plan are expected to be set higher than the previous year’s results. The Department, at its sole discretion, may allow goals to be set equal to the prior year.

Reporting

The Operator shall provide a Monthly Utilization Report. The report shall detail utilization for each Test Sector and Highway-Speed Oval, the Workshop Buildings, and the event space and training rooms in the Arrival and Conference Building, as well as the overall utilization of the SunTrax Test Facility. The report shall include the total use of each Test Sector and Highway-Speed Oval as a percentage of total hours during the Operator’s normal business hours, as well as the number of Facility Users, billable revenue, and any other relevant information to describe the use of the Test Sectors and Highway-Speed Oval. The report shall describe the nature of the testing and alignment with the Department’s goal and objectives (as stated in Section 1.2), as well as any other information requested by the Department. The report shall include a forecast for the following two (2) months with anticipated usage and summary of objectives for each scheduled Facility User. The Monthly Utilization Report shall be submitted on the 10th calendar day of the following month and shall be independent of other required reports.

3.5. MARKETING AND BUSINESS DEVELOPMENT

The Operator shall be responsible for managing marketing and promotional initiatives, as well as the ongoing development of business relationships with prospective Facility Users. The Operator shall be responsible for engaging prospective Facility Users to achieve utilization goals. All marketing and business development efforts shall comply with all federal, state, and/or local laws as applicable.

The Department will be responsible for approving all media requests. The Operator shall notify the Department upon receiving any media requests and provide support to the Department including on-premise availability at the SunTrax Test Facility.

MARKETING AND BUSINESS DEVELOPMENT PLAN

A Marketing and Business Development Plan shall be submitted and presented to the Department for review and approval within thirty (30) calendar days from the date of the NTP. Upon approval by the Department, the Operator shall implement and adhere to the Marketing and Business Development Plan.

The Marketing and Business Development Plan shall demonstrate marketing objectives, activities, and promotional strategies including, but not limited to the following:

• Approach and strategies to engage prospective Facility Users to achieve utilization goals;

• Approach to outreach and partnerships with Florida universities, including specific programs, DOT-ITN-25-8031-SM Page 19 of 39 SunTrax Test Facility Operator research, and curriculum integration;

• Approach to private sector partnership opportunities and prospects;

• Annual and quarterly marketing performance objectives and metrics;

• Proposed use of the SunTrax website, www.SunTraxFL.com, for marketing and business development efforts including proposed content and additional features;

• Staff resources, including technical and graphics support, dedicated to maintaining marketing content and tools hosted on the website;

• Presentations regarding capabilities of SunTrax at industry conferences and events;

• Social media activities and strategies;

• Interviews, articles, and other publicity efforts to promote the SunTrax Test Facility in the media;

• National and international advertising strategies, including the specific print and web advertising platforms;

• Marketing efforts to academic entities for job creation and research efforts and

• Any other industry-specific outreach and marketing activities

The Marketing and Business Development Plan shall be updated annually, based on the information collected during the previous year and the performance goals for the upcoming year and delivered no later than March 31st each year or as directed by the Department. Any changes to the Marketing and Business Development Plan must be approved by the Department prior to implementation by the Operator. The performance goals included in the annual update to the Marketing and Business Development Plan are expected to demonstrate growth in utilization of the Test Sectors.

Reporting

The Operator shall provide and present a Quarterly Marketing and Business Development Report that details a schedule of activities completed and performance objectives and metrics, as well as a quarterly forecast of activities and goals for the upcoming quarter. The Quarterly Marketing and Business Development Report shall be submitted per a schedule determined by the Department.

3.6. TRANSPORTATION RESEARCH

The Operator shall be responsible for developing and implementing a robust transportation research program to support transportation research and the development of strategies for effective implementation of research results. The transportation research program should include the involvement of Department research groups with universities and other transportation-related research entities. Research efforts shall promote the development of technical trades for Florida’s workforce and facilitate academic research that fosters intellectual growth, practical skills, technical knowledge, and professional development.

Transportation research shall include an annual research forum and an annual workforce development forum, to be held at the SunTrax Test Facility.

TRANSPORTATION RESEARCH PLAN

A Transportation Research Plan shall be submitted for review and approval by the Department within…