Addendum No 1_PTC WASA Annual Contract for Ge.pdf

ADDENDUM #1

Annual Contract for General & Emergency Services

Peachtree City Water & Sewerage Authority 1127 Highway 74 S, Peachtree City, GA 30269

Bids Due: October 7, 2024 @ 2:00 pm

Pre-Bid Meeting: September 23, 2024 @ 2:00 pm (Encouraged)

Cost of Plans: Electronic Copy - $25.00

Owner Contract No.: 25-100

ISE Project #: 1040.2403

Date: October 3, 2024

INCORPORATE CHANGES INTO THE CONTRACT DOCUMENTS AS DESCRIBED BELOW AND

ATTACHED TO THIS ADDENDUM:

1. Question No. 1 - Will the Owner/Engineer consider changing the unit of measure for labor and equipment to hourly?

Yes. See the new Bid Form, attached.

2. Question No. 2 -- Will the Owner/Engineer consider adding an emergency mobilization line item?

It is already included on the Bid Form. See footnote 1.

3. Question No. 3 - Will the Owner/Engineer consider adding an escalation adder to the 2nd and 3rd year’s contract or will escalation be considered in negotiations for the following year’s contract extension?

It is already included in specification section 00 21 13 “Instructions to Bidders,” under Article Nine.

4. Question No. 4 - How are payment and performance bonds to be compensated if a work order is $100,000.00 or more?

For Annual Services work in excess of $100,000, both a Payment and Performance Bond will be required. The Contractor shall be reimbursed to the cost of the bonds plus the percentage markup from section M1 on the Bid Form.

5. Question No. 5 – Did you mean the $5,000 listed for the bond amount to be 5% of the amount of the bid?

The total Bid Bond amount will be $5,000. There is no 5% of construction.

6. Question No. 6 - Can a line item be added for remote packer?

No. The number of equipment items was purposely limited to simplify the Bid Form.

7. Question No. 7 - Can a line item be added for miscellaneous or rented equipment as a cost plus percentage like on line item M.1?

It is already included in specification section 00 21 13 “Instructions to Bidders,” under Article Fourteen.

8. Question No. 8 - Can a line item be added for miscellaneous subcontractors as a cost plus percentage line on line item M.1? I.e. flaggers, asphalt patching, concrete finishers, concrete cutting and coring sub, etc.?

No. The percent markup on subcontractors shall be the same as for materials.

There are modifications to Section 00 11 13 “Advertisement for Bids,” Section 00 21 13 “Instruction to Bidders,” Section 00 22 13 “Supplementary Instructions to Bidders,” Section 00 41 00 “Bid Form, and Section 00 52 00 “Agreement,” all attached.

Annual Contract for General & Emergency Services 00 11 13-1

1040.2403 ADVERTISEMENT FOR BIDS

SECTION 00 11 13

ADVERTISEMENT FOR BIDS

Project Name: Annual Contract for General & Emergency Services

Date of Issue:

September 9, 2024

Project No.: 1040.2403 Bid Date: October 7, 2024 at 2:00 pm

Owner Contract No.: 25-100

Owner Engineer

1127 Hwy 74 South Peachtree City, Georgia 30269 (phone) 770-487-7993 Contact:

Larry McNeil – LMcNeil@pcwasa.org

Integrated Science & Engineering 1039 Sullivan Road Newnan, Georgia 30265 (phone) 770-552-2106 Contact:

Cary Dial, P.E. – cdial@intse.com

The Peachtree City Water & Sewerage Authority will be receiving separate sealed Bids for all material, labor and equipment for the “Annual Contract for General & Emergency Services”.

The sealed bids shall be from qualified contractors for their “Annual General & Emergency Services Contract.” This Contract intends to provide a means for the Authority to respond to general repairs, additions, or improvements, in addition to sudden or unforeseen failures or malfunctions of existing sanitary sewer system.

The General repairs would include planned improvements to the system. New gravity sewers, pump station upgrades, site work, manhole replacements, etc.

The Emergency repairs would be unplanned work associated with unforeseen failures with the sewer system. This could include pump station failures, gravity sewer or forcemain breaks, sewer spills, etc.

This contract is Local funded.

Contract Documents may be examined at the following locations:

• Peachtree City Water & Sewerage Authority, 1127 Hwy 74 South, Peachtree City, Georgia 30269 (https:pcwasa.org)

• Integrated Science & Engineering, 1039 Sullivan Road, Newnan, Georgia 30265 (https://intse.com)

• Georgia Procurement Registry (http://ssl.doas.state.ga.us/PRSapp/)

• ConstructConnect (www.constructconnect.com)

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1040.2403 ADVERTISEMENT FOR BIDS

It is mandatory that all prospective bidders purchase the Project Manual from the office of Integrated Science & Engineering. An electronic copy may be obtained upon non-refundable payment of $25.

Each Bidder must deposit with his bid, security in the amount of $5,000, and shall be subject to the conditions provided in Section 00 21 13 “Instruction to Bidders.”

Each Bidder is required to submit a “Construction Contractors Qualification Statement”, “Bid Security”, “Bid Form”, Non-Collusion Affidavit”, and “Security and Immigration Compliance Affidavit” as outlined in Section 00 22 13 “Supplementary Instructions to Bidders.”

The Peachtree City Water & Sewerage Authority will receive sealed bids until October 7, 2024 at 2:00 pm at 1127 Hwy 74 South, Peachtree City, Georgia 30269. Bids received after this time will not be accepted. Bids will be opened and publicly read aloud. The contract will be awarded to the low, responsive, and responsible bidder with reservation of right to reject all bids. Bids may not be withdrawn by Bidders for 60 days following opening of the bids.

The Peachtree City Water & Sewerage Authority reserves the right to award to a Primary Contractor, as well as Back-Up Contractor(s) to ensure that our requests under this annual contract can be performed as needed.

There will be a “Pre-Bid” meeting on September 23, 2024 at 2:00 pm located at the Peachtree City Water & Sewerage Authority office. All contractors submitting a Bid are encouraged to attend.

The Peachtree City Water & Sewerage Authority will not issue or cause to be issued any addenda modifying the Project Manual within a period of 72 hours prior to the advertised time for opening bids, excluding Saturdays, Sundays, and State of Georgia Legal Holidays.

END OF SECTION

Annual Contract for General & Emergency Services 00 21 13-1

1040.2403 INSTRUCTIONS TO BIDDERS

SECTION 00 21 13

INSTRUCTIONS TO BIDDERS

TABLE OF CONTENTS

Page

Article 1 – Defined Terms

Article 2 – Copies of Bidding Documents

Article 3 – Qualifications of Bidders

Article 4 – Examination of Bidding Documents, Other Related Data, and Site

Article 5 – Pre-Bid Conference

Article 6 – Site and Other Areas

Article 7 – Interpretations and Addenda

Article 8 – Bid Security

Article 9 – Contract Times

Article 10 – Liquidated Damages

Article 11 – Substitute and “Or-Equal” Items

Article 12 – Subcontractors, Suppliers and Others

Article 13 – Preparation of Bid

Article 14 – Basis of Bid; Comparison of Bids

Article 15 – Submittal of Bid

Article 16 – Modification and Withdrawal of Bid

Article 17 – Opening of Bids

Article 18 – Bids to Remain Subject to Acceptance

Article 19 – Evaluation of Bids and Award of Contract

Article 20 – Contract Security and Insurance

Article 21 – Signing of Agreement

Annual Contract for General & Emergency Services 00 21 13-2

ARTICLE 1 – DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General

Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below:

A. Peachtree City Water & Sewerage Authority or Integrated Science & Engineering –

The office from which the Bidding Documents are to be issued and where the bidding procedures are to be administered, otherwise known as issuing office.

B. Business Day(s) – 24 hours measured from midnight to next midnight excluding weekend and State of Georgia observed holidays.

C. Calendar Day(s) – 24 hours measured from midnight to next midnight including weekend and State of Georgia observed holidays.

ARTICLE 2 – COPIES OF BIDDING DOCUMENTS

2.01 Complete sets of the Bidding Documents in the number and for the deposit sum, if any, stated in the advertisement or invitation to bid may be obtained from the Issuing Office.

2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor

Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license for any other use.

ARTICLE 3 – QUALIFICATIONS OF BIDDERS

3.01 To demonstrate Bidder’s qualifications to perform the Work, within five (5) business days of Owner’s request, Bidder shall submit written evidence of any data requested by Owner over and above what is to be provided in Section 00 45 13 “Bidder’s Qualifications.”

3.02 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder’s representations and certifications.

ARTICLE 4 – EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED

DATA, AND SITE

4.01 Subsurface and Physical Conditions, if applicable in Section 00 31 00

A. The Supplementary Conditions identify:

1. Those reports known to Owner of explorations and tests of subsurface conditions at or contiguous to the Site.

2. Those drawings known to Owner of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities).

Annual Contract for General & Emergency Services 00 21 13-3

B. Copies of reports and drawings referenced in Paragraph 4.01.A will be made available by Owner to any Bidder on request. Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein upon which Bidder is entitled to rely as provided in Paragraph 4.02 of the General Conditions has been identified and established in Paragraph 4.02 of the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

4.02 Underground Facilities

A. Information and data shown or indicated in the Bidding Documents with respect to existing Underground Facilities at or contiguous to the Site is based upon information and data furnished to Owner and Engineer by owners of such Underground Facilities, including Owner, or others.

4.03 Hazardous Environmental Condition, if applicable in Section 00 31 00 A. The Supplementary Conditions identify any reports and drawings known to Owner relating to a Hazardous Environmental Condition identified at the Site.

B. Copies of reports and drawings referenced in Paragraph 4.03.A will be made available by Owner to any Bidder on request. Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein upon which Bidder is entitled to rely as provided in Paragraph 4.06 of the General Conditions has been identified and established in Paragraph 4.06 of the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

4.04 Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions, and Underground Facilities, and possible changes in the Bidding Documents due to differing or unanticipated subsurface or physical conditions appear in Paragraphs 4.02, 4.03, and

4.04 of the General Conditions. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work, appear in Paragraph 4.06 of the General Conditions.

4.05 On request and subsequent approval of Owner and Property Owner, Owner will provide Bidder access to the Site to conduct such examinations, investigations, explorations, tests, and studies as Bidder deems necessary for submission of a Bid. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies. Bidder shall comply with all applicable Laws and Regulations relative to excavation and utility locates. Bidder to provide a description of tests, etc. prior to approval.

4.06 A. If a reference is made to Article 7 of the Supplementary Conditions for the

Annual Contract for General & Emergency Services 00 21 13-4 identification of the general nature of other work that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) that relates to the Work contemplated by these Bidding Documents. On request, Owner will provide to each Bidder for examination access to or copies of contract documents (other than portions thereof related to price) for such other work.

B. Paragraph 6.13.C of the General Conditions indicates that if an Owner safety program exists, it will be noted in the Supplementary Conditions.

4.07 It is the responsibility of each Bidder before submitting a Bid to:

A. examine and carefully study the Bidding Documents, and the other related data identified in the Bidding Documents;

B. visit the Site and become familiar with and satisfy Bidder as to the general, local, and

Site conditions that may affect cost, progress, and performance of the Work;

C. become familiar with and satisfy Bidder as to all federal, state, and local Laws and

Regulations that may affect cost, progress, and performance of the Work;

D. if provided in Section 00 31 00, Available Project Information carefully study all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities) that have been identified in Paragraph 4.02 of the Supplementary Conditions as containing reliable "technical data," and (2) reports and drawings of Hazardous Environmental Conditions, if any, at the Site that have been identified in the Paragraph 4.06 of the Supplementary Conditions as containing reliable "technical data";

E. consider the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents; and (3) Bidder’s safety precautions and programs;

F. agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price(s) bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents;

G. become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents;

H. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Engineer is acceptable to Bidder; and

I. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work.

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4.08 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 4, that without exception the Bid is premised upon performing and furnishing the Work required by the Bidding Documents and applying any specific means, methods, techniques, sequences, and procedures of construction that may be shown or indicated or expressly required by the Bidding Documents, that Bidder has given Engineer written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Bidding Documents and the written resolutions thereof by Engineer are acceptable to Bidder, and that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

ARTICLE 5 – PRE-BID CONFERENCE

5.01 There will be a “Pre-Bid” meeting on September 23, 2024 at 2:00 pm located at the

Peachtree City Water & Sewerage Authority office. All contractors submitting a Bid are encouraged to attend. Representatives of Owner and Engineer will be present to discuss the Project. Engineer will transmit to all prospective Bidders of record such Addenda as Engineer considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

ARTICLE 6 – SITE AND OTHER AREAS

6.01 The Site is identified in the Bidding Documents. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by Owner unless otherwise provided in the Bidding Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by Contractor.

ARTICLE 7 – INTERPRETATIONS AND ADDENDA

7.01 All questions about the meaning or intent of the Bidding Documents are to be submitted to Engineer in writing via Email Communication to Larry McNeil – LMcNeil@pcwasa.org and Cary Dial, P.E. – cdial@intse.com. Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda emailed or delivered to all parties recorded by Engineer as having received the Bidding Documents. Questions received less than five business days prior to the date for opening of Bids may not be answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

7.02 Addenda may be issued to clarify, correct, or change the Bidding Documents as deemed advisable by Owner or Engineer. No Addenda shall be issued later than three business days prior to the date fixed for opening the Bids. Failure of any Bidder to receive any such Addendum shall not relieve the Bidder from any obligation under his Bid submitted.

All Addenda so issued shall become a part of the Contract.

ARTICLE 8 – BID SECURITY

8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of

Annual Contract for General & Emergency Services 00 21 13-6

$5,000 of Bidder’s maximum Bid price and in the form of a certified check, bank money order, or a Bid bond (on the form attached) issued by a surety meeting the requirements of Paragraphs 5.01 and 5.02 of the General Conditions.

8.02 The Bid security of the Successful Bidder will be retained until such Bidder has executed the Contract Documents, furnished the required contract security and met the other conditions of the Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 business days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited. Such forfeiture shall be Owner’s exclusive remedy if Bidder defaults. The Bid security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of seven calendar days after the Effective Date of the Agreement or 61 calendar days after the Bid opening, whereupon Bid security furnished by such Bidders will be returned.

8.03 Bid security of other Bidders whom Owner believes do not have a reasonable chance of receiving the award will be returned within seven calendar days after the Bid opening.

ARTICLE 9 – CONTRACT TIMES

9.01 The Contract Term will be for one year with the option to renew three additional one year terms. Because this contract contains three renewal periods and the price of materials is subject to change from year to year, it is appropriate to allow the Contractor to offer price increases prior to the renewal of the contract for the following year. Therefore, 90 days prior to the end of the contract, the Contractor will advise the Owner in writing of their desire to renew the contract and will provide the Owner with an updated price list (this should be the same price list from the original bid with any necessary additions that became evident during the previous year's operations). The Owner will review the price increases and if necessary, negotiate with the Contractor to finalize pricing. Once both parties have agreed to the contract extension pricing, the Owner will prepare an Amendment to the original contract outlining the extension period, the new pricing that has been approved by both parties, and any other changes to the contract that become necessary to improve the operational effectiveness of the Agreement.

ARTICLE 10 – LIQUIDATED DAMAGES

10.01 Provisions for liquidated damages, if any, are set forth in the Agreement.

ARTICLE 11 – SUBSTITUTE AND “OR-EQUAL” ITEMS

11.01 The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents, or those substitute or “or-equal” materials and equipment approved by Engineer and identified by Addendum. The materials and equipment described in the Bidding Documents establish a standard of required type, function and quality to be met by any proposed substitute or “or-equal” item. No item of material or equipment will be considered by Engineer as a substitute or “or-equal” unless written request for approval has been submitted by Bidder and has been received by Engineer at least 15 calendar days prior to the date for receipt of Bids. Each such request

Annual Contract for General & Emergency Services 00 21 13-7 shall conform to the requirements of Paragraph 6.05 of the General Conditions. The burden of proof of the merit of the proposed item is upon Bidder. Engineer’s decision of approval or disapproval of a proposed item will be final. If Engineer approves any proposed item, such approval will be set forth in an Addendum issued to all prospective Bidders. Bidders shall not rely upon approvals made in any other manner.

ARTICLE 12 – SUBCONTRACTORS, SUPPLIERS AND OTHERS

12.01 If the Supplementary Conditions require the identity of certain Subcontractors, Suppliers, individuals, or entities to be submitted to Owner in advance of a specified date prior to the Effective Date of the Agreement, the apparent Successful Bidder, and any other Bidder so requested, shall within five business days after Bid opening, submit to Owner a list of all such Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, individual, or entity if requested by Owner. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit a substitute, in which case apparent Successful Bidder shall submit an acceptable substitute, Bidder’s Bid price will be increased (or decreased) by the difference in cost occasioned by such substitution, and Owner may consider such price adjustment in evaluating Bids and making the Contract award.

12.02 Contractor shall not be required to employ any Subcontractor, Supplier, individual, or entity against whom Contractor has reasonable objection.

ARTICLE 13 – PREPARATION OF BID

13.01 The Bid Form is included with the Bidding Documents.

13.02 All blanks on the Bid Form shall be completed in ink and the Bid Form signed in ink.

Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated for each [section, Bid item, alternative, adjustment unit price item, and unit price item] listed therein. In the case of optional alternatives the words “No Bid,” “No Change,” or “Not Applicable” may be entered.

13.03 A Bid by a corporation shall be executed in the corporate name by the president or a vice-president or other corporate officer accompanied by evidence of authority to sign. The corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown.

13.04 A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership shall be shown.

13.05 A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown.

13.06 A Bid by an individual shall show the Bidder’s name and official address.

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13.07 A Bid by a joint venture shall be executed by each joint venturer in the manner indicated on the Bid Form. The official address of the joint venture shall be shown.

13.08 All names shall be printed in ink below the signatures.

13.09 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid Form.

13.10 Postal and e-mail addresses and telephone number for communications regarding the Bid shall be shown.

13.11 The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the Project is located, or Bidder shall covenant in writing to obtain such authority and qualification prior to award of the Contract and attach such covenant to the Bid. Bidder’s state contractor license number, if any, shall also be shown on the Bid Form.

ARTICLE 14 – BASIS OF BID; COMPARISON OF BIDS

All labor, materials, and equipment will be paid as bid. There will be no percentage markup other than that stated in the Bid Pricing Schedule, and only for work applicable to the services as defined in the bid documents.

14.01 Equipment:

A. For equipment mobilized for work performed, the Contractor will be paid the equipment use rates described below and listed in the Bid Pricing Schedule as well as for the cost of transporting the equipment to the location of the work and its return to its original location, and for the cost of loading and unloading the equipment. Payment, however, will not be made for equipment the Contractor leaves idle at the work site after it is no longer being used or is no longer reasonably needed in the repair work.

B. The Contractor will be paid for the use of owned equipment based on an hourly rate, not exceeding the charges for such equipment set forth in the Blue Book Rental Rates for Construction Equipment (as published by Equipment Guidebook Company of Palo Alto, California). For bid purposes, this can be bid on a + or – (plus or minus) percentage of the actual Blue Book Rental Rate. All equipment must be in good operating condition. The hourly rates paid for owned equipment, shall include the cost of fuel, oil, lubricants, supplies, small tools, necessary attachments, repairs and maintenance of all kinds, depreciation, storage, and insurance.

C. If the nature of the repair or conditions encountered at the work site necessitates the use of rental equipment, the Contractor will be paid the actual cost of rented equipment, provided that the rental rate is comparable to the prevailing rental rates charged by rental companies in the project area for like equipment.

14.02 Labor:

A. Charges for labor (as bid in Items L.1 - L.10) shall include classifications from Laborer to Project Manager when engaged in the actual and direct performance of the work.

Payment shall not be made for such overhead personnel as assistant superintendents, office personnel, timekeepers, and maintenance mechanics. Items will be paid as bid with no additional overhead.

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B. All labor shall be billed at the hourly rates specified in items 1-18 as stated on the Bid Pricing Schedule.

C. The unit price wages as indicated on the Bid Pricing Schedule shall include the actual costs paid to or on behalf of workmen, by reason of fringe benefits, including but not limited to, social security contribution, unemployment, excise and payroll taxes, workmen's compensation, health and retirement benefits, sick leave, vacation, and holiday pay.

14.03 Materials:

Quantities of supplies and materials, including transportation costs and extensions in accordance with bid schedule unit pricing. Note: If the theoretical amount is $150,000 and your markup is 10%, then the amount entered under the extension column would be $15,000.

14.04 Compensation:

A. The compensation as set forth in bid documents shall be received by Contractor as payment in full for work done. At the end of each repair, the Contractor and Owner’s representative shall compare records of work performed, including classification of all Contractor’s employees assigned to the work, materials used in the work, and equipment used.

B. No payment will be made for work performed on a repair until the Contractor furnishes the Owner itemized statements for the following items:

1. Labor: Name, classification, date, daily hours, total hours, and extension of each laborer, and foreman in accordance with bid schedule unit pricing.

2. Equipment: Size, type, identification number, dates, daily hours, total hours, extension of each unit of machinery and equipment, and/or rental rate.

3. Materials: Quantities of supplies and materials, including transportation cost and extensions in accordance with bid schedule unit pricing.

4. Invoices for all work subcontracted and/or rental equipment.

5. Payments for items applicable shall be conditioned upon Contractor's presentation of original receipted invoices for materials used and transportation charges. If, however, the materials used in the work are not specially purchased for such work but are taken from Contractor's stock, then in lieu of the original invoices, the statements shall contain or be accompanied by an affidavit of the Contractor which shall certify that such materials were taken from his stock, that the price and transportation of the material as claimed represent the actual cost in accordance with bid pricing schedule.

ARTICLE 15 – SUBMITTAL OF BID

15.01 With each copy of the Bidding Documents, a Bidder is furnished one separate unbound copy of the Bid Form, and, if required, the Bid Bond Form. Or, if Bidding Documents are all electronic, it will be the Contractor’s responsibility to print from online resource. The unbound copy of the Bid Form is to be completed and submitted with the Bid security

Annual Contract for General & Emergency Services 00 21 13-10 and the following documents:

A. See Section 00 22 13 for a list of documents typically required to be submitted with the

Bid.

15.02 A Bid shall be submitted no later than the date and time prescribed and at the place indicated in the advertisement or invitation to bid and shall be enclosed in a plainly marked package with the Project title (and, if applicable, the designated portion of the Project for which the Bid is submitted), the name and address of Bidder, and shall be accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED.” A mailed Bid shall be addressed to Peachtree City Water & Sewerage Authority, 1127 Hwy 74 South, Peachtree City, Georgia 30269.

ARTICLE 16 – MODIFICATION AND WITHDRAWAL OF BID

16.01 A Bid may be modified or withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids.

16.02 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work.

ARTICLE 17 – OPENING OF BIDS

17.01 Bids will be opened at the time and place indicated in the Advertisement or Invitation to

Bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders within five business days after the opening of Bids.

ARTICLE 18 – BIDS TO REMAIN SUBJECT TO ACCEPTANCE

18.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 19 – EVALUATION OF BIDS AND AWARD OF CONTRACT

19.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible. Owner may also reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder. Owner also reserves the right to waive all informalities not involving price, time, or changes in the Work and to negotiate contract terms with the Successful Bidder.

19.02 More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder

Annual Contract for General & Emergency Services 00 21 13-11 has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

19.03 In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

19.04 In evaluating Bidders, Owner will consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as provided in the Supplementary Conditions.

19.05 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work in accordance with the Contract Documents.

19.06 If the Contract is to be awarded, Owner will award the Contract to the Bidder whose Bid is in the best interests of the Project.

19.07 The Owner reserves the right to award to a Primary Contractor, as well as Back- Up Contractor(s) to ensure that our requests under this annual contract can be performed as needed.

The work to be performed under this contract will be determined and assigned by the Owner on an “as-needed”, “when-needed” basis, and will be issued in the form of a Project Work Order. A Project Work Order may include a single work item or may include a number of work items.

The Owner does not guarantee any minimum or maximum work quantities under this contract and reserves the right to bid or procure by other means any similar type work of this contract as a separate procurement at its sole discretion.

Where a Project Work Order in an amount of $100,000 or more, for work considered “Public Works” is issued as defined by O.C.G.A. § 36-91-2, Payment and Performance Bonds will be required prior to the commencement of that work.

The initial term of this contract will be for twelve (12) months. The contract may be extended for a second and third 12 month period by mutual written consent by both parties with no changes in the terms and conditions.

19.08 It is the Owner’s policy not to award a contract to a firm we know to be in arrears for any fees, fines, taxes or penalties owed to the Owner, Fayette County or any municipality in Fayette County. By submitting a bid, the bidder represents they are not in arears to the Owner, Fayette County or any municipality in Fayette County. If a bidder is awarded a contract and the Owner discovers the bidder is in arears, the Owner may cancel the contract and / or withhold payment and use any funds due to the bidder to settle the debt.

ARTICLE 20 – CONTRACT SECURITY AND INSURANCE

20.01 Article 5 of the General Conditions, as may be modified by the Supplementary

Annual Contract for General & Emergency Services 00 21 13-12

Conditions, sets forth Owner’s requirements as to performance and payment bonds and insurance. When the Successful Bidder delivers the executed Agreement to Owner, it shall be accompanied by such bonds.

ARTICLE 21 – SIGNING OF AGREEMENT

21.01 When Owner issues a Notice of Award to the Successful Bidder, it shall be accompanied by the required number of unsigned counterparts of the Agreement along with the other Contract Documents which are identified in the Agreement as attached thereto. Within 15 business days thereafter, Successful Bidder shall sign and deliver the required number of counterparts of the Agreement and attached documents to Owner. Within ten business days thereafter, Owner shall deliver one fully signed counterpart to Successful Bidder with a complete set of the Drawings with appropriate identification.

Annual Contract for General & Emergency Services 00 22 13-1

1040.2403 SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

SECTION 00 22 13

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

With each copy of the Project Manual, the Bidder shall print one separate unbound copy of the Bidding Documents. The unbound copy of the Bidding Documents is to be completed and submitted, which includes the following documents:

1. Bid Form – Section 00 41 00

2. Bid Security – Section 00 43 13

3. Bidder’s Qualifications – Section 00 45 13

4. Non-Collusion Affidavit – Section 00 45 19

5. Security and Immigration Compliance – Section 00 45 20

6. Certified check, bank money order or a bid bond in the amount of $5,000 – Section 00 21

Place all of the above in a sealed envelope clearly marked as follows:

BID PROPOSAL FOR

Annual Contract for General & Emergency Services NOTE: The envelope should bear on the outside the NAME and ADDRESS of the QUALIFIED BIDDER, and Georgia Utilities Contractors License Number (if applicable).

If mailed, this envelope should be placed inside the mailing envelope.

Bids will be opened at October 7, 2024 at 2:00 pm at 1127 Hwy 74 South, Peachtree City, Georgia 30269.

Annual Contract for General & Emergency Services 00 41 00-1

1040.2403 BID FORM

SECTION 00 41 00

BID FORM

TABLE OF CONTENTS

Page

Article 1 – Bid Recipient

Article 2 – Bidder’s Acknowledgements

Article 3 – Bidder’s Representations

Article 4 – Bidder’s Certification

Article 5 – Basis of Bid

Article 6 – Time of Completion

Article 7 – Attachments to This Bid

Article 8 – Defined Terms

Article 9 – Bid Submittal

Annual Contract for General & Emergency Services 00 41 00-2

ARTICLE 1 – BID RECIPIENT

1.01 This Bid is submitted to: Peachtree City Water & Sewerage Authority 1127 Hwy 74 South Peachtree City, Georgia 30269

This Bid is submitted from:

(Name and Address of Individual, Partnership, or Corporation)

Georgia Utility Contractor No. (if applicable)

This Bid is for: Annual Contract for General & Emergency Services

October 7, 2024 at 2:00 pm

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an

Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 – BIDDER’S ACKNOWLEDGEMENTS

2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 calendar days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

ARTICLE 3 – BIDDER’S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, other related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged:

Addendum No. Addendum Date

Annual Contract for General & Emergency Services 00 41 00-3

B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and is satisfied as to all Laws and Regulations that may affect cost, progress, and performance of the Work.

D. Bidder has carefully studied all (if applicable): (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities) that have been identified in SC-4.02 as containing reliable "technical data," and (2) reports and drawings of Hazardous Environmental Conditions, if any, at the Site that have been identified in SC-4.06 as containing reliable "technical data."

E. Bidder has considered the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports (if applicable) and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying the specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents; and (3) Bidder’s safety precautions and programs.

F. Based on the information and observations referred to in Paragraph 3.01.E above, Bidder does not consider that further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price(s) bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents.

G. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.

H. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by Engineer is acceptable to Bidder.

1. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted.

Annual Contract for General & Emergency Services 00 41 00-4

ARTICLE 4 – BIDDER’S CERTIFICATION

4.01 Bidder certifies that:

A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation;

B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid;

C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and

D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 4.01.D:

1. “corrupt practice” means the offering, giving, receiving, or soliciting of any thing of value likely to influence the action of a public official in the bidding process;

2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition;

3. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels; and

4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract.

Annual Contract for General & Emergency Services 00 41 00-5

ARTICLE 5 – BASIS OF BID

5.01 Bidder will complete the Work in accordance with the Contract Documents for the following price(s):

Item No. Description Estimated Quantity

Unit Price Unit Extension

Mobilization / Demobilization 1 G.1 n/a 1 $ Each $

Equipment Rates E.1 Dozer, Crawler to 160 HP 1 $ Hourly $ E.2 Excavator, (mini) Hydraulic 0.5 c.y.

bucket to 45 HP 1 $ Hourly $

E.3 Excavator, Hydraulic 2.5 c.y. bucket to 265 HP 1 $ Hourly $

E.4 Loader, Wheel bucket capacity, 3 c.y.

to 152 HP 1 $ Hourly $

E.5 Loader, Skid-Steer, operating capacity 3000 lbs to 85 HP 1 $ Hourly $

E.6 Trailer, Equipment 60 ton capacity (Low Boy) 1 $ Hourly $

E.7 Dump Truck, struck capacity 12 c.y.

to 400 HP 1 $ Hourly $

E.8 Truck, service fuel and lube up to 26,000 gvwr 215-225 HP. To include chainsaw, cut-off saw, welder, small air compressor, hand tools, etc.

1 $

Hourly

Labor Rates L.1 Laborer 1 $ Hourly $ L.2 Pipe Layer 1 $ Hourly $ L.3 Equipment Operator 1 $ Hourly $ L.4 Low Boy Operator 1 $ Hourly $ L.5 Plumber 1 $ Hourly $ L.6 Welder 1 $ Hourly $ L.7 Foreman 1 $ Hourly $ L.8 Superintendent 1 $ Hourly $ L.9 Estimator 1 $ Hourly $ L.10 Project Manager 1 $ Hourly $

Materials M.1 Materials – Indicate a Percentage

Rate (%) Above a Theoretical Amount of $150,000

+% % Each $

TOTAL

BASE

BID

Mobilization / Demobilization + Equipment + Labor + Materials = $

1Cost will be allowed per each emergency occurrence not multiple times per occurrence.

TOTAL BASE BID: __________________________________________________________

_____________________________________________________________________Dollars

Annual Contract for General & Emergency Services 00 41 00-6

Unit Prices have been computed in accordance with Paragraph 11.03.B of the General Conditions.

Bidder acknowledges that estimated ITEMS and QUANTITIES shown are not guaranteed, and are solely for the purpose of comparison of Bids. Low bidder will be selected on Base Bid above and if found responsible and responsive will be awarded the contract. The number of items was purposely limited to most likely equipment and labor encountered in an emergency. This was also done to make bidding the contract easier. Final items and quantities needed for any emergency will certainly be different and final payment for all unit price Bid items will be based on actual items and quantities encountered as provided in the Contract Documents.

The Bidder understands the Owner reserves the right to supply materials for EMERGENCY SERVICES Work. If the Owner provides any materials for items actually encountered or as listed in the Bid Proposal, the contractor will not be allowed to use that material cost or markup in his final invoice.

ARTICLE 6 – TIME OF COMPLETION

6.01 Bidder agrees that the Work will be substantially complete and will be completed and ready for final payment in accordance with Paragraph 14.07 of the General Conditions on or before the dates or within the number of calendar days indicated in the Agreement.

6.02 Bidder accepts the provisions of the Agreement as to liquidated damages.

ARTICLE 7 – ATTACHMENTS TO THIS BID

7.01 The following documents are submitted with and made a condition of this Bid:

A. All documents as outlined in Section 00 22 13 “Supplementary Instructions to Bidders.”

ARTICLE 8 – DEFINED TERMS

8.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions.

Annual Contract for General & Emergency Services 00 41 00-7

ARTICLE 9 – BID SUBMITTAL

9.01 This Bid is submitted by:

If Bidder is:

An Individual

Name (typed or printed):

By:

(Individual’s signature)

Doing business as:

A Partnership

Partnership Name:

By:

(Signatur…