Addendum NO 1 MIDD-025-002 Final.pdf

ADDENDUM NO. 1

Request for Qualifications MIDD-025-002

Town of Middletown-Library Renovation-Project Management/Construction

Manager/Owner’s Representative

December 17, 2024

In response to questions received during the Pre-Proposal Meeting on December 10, 2024 and received during the Question/Comment Period which ended on December 13, 2024, the following

Revisions and Clarifications have been prepared and represent Addendum No. 1. This addendum must be acknowledged in the proposal submission. Failure to do so may result in disqualification.

1. Clarification: Upon further review, this solicitation will be conducted strictly as a Request for

Qualifications (RFQ) and not as a Request for Proposals (RFP). The evaluation will be based solely on qualifications and expertise as outlined in the RFQ for a project manager/owner’s representative. Proposers are not required to submit a cost proposal as part of their response to this RFQ. Cost proposals will not be used as a criterion to evaluate proposer responses. The

Town will initially evaluate proposer responses based on their ability to provide the specified preconstruction services, including assisting the Town in hiring an architect, as detailed in the

RFQ. The Town reserves the right to negotiate with the selected proposer for the remaining phases as outlined in the original RFQ (construction management and construction supervision and closeout services) at a later date, contingent upon the approval of the project scope and budget by the Library Building Committee.

2. Revision: The insurance requirements have been revised. Sheet 12 and 21 of the Request for

Qualification is to be replaced with attached Sheet 12 (R-1) and Sheet 21 (R-2).

3. Clarification: Included is a link to the Town of Middletown’s Library’s Building Program and

Executive Summary completed in December 2024.

a. https://mdl.town/MPL-Building-Plan-24

4. Question: Has a total estimated budget been considered for this project?

Answer: Yes, the preliminary estimated budget for this project that includes preconstruction, construction, and project closeout is currently estimated at seven million dollars. The Town’s expectation is that a final budget will be developed during the preconstruction phase and will be subject to approval by the Town Council.

5. Question: Is a price proposal necessary for submission?

Answer: No. See Number 1.

6. Question: Does an architect need to be identified when submitting a proposal?

Answer: No, the successful proposer will assist the town and the building committee in selecting an architect.

7. Question: Would it be possible to schedule a site visit for early next week to 110 Enterprise

Center?

Answer: No.

8. Question: Please advise if there will be any conservation requirements.

Answer: Currently there are not any that we currently know of.

https://mdl.town/MPL-Building-Plan-24

9. Question: Please advise the expectation of durations per phase.

Answer: The expectation is to have transitioned the current library over to the new location within two years.

10. Question: Please advise if abatement is required or will be handled by owner with regards to removal.

Answer: During the preconstruction phase, this responsibility will be identified.

11. Question: Please advise if Insurance coverage is firm or able to be adjusted per company coverage.

Answer: Please see number 2.

12. Question: Please advise on awarding date expectation.

Answer: Proposals will be due on December 20, 2024. Proposals are firm for ninety days.

13. Question: Please advise on the timeline allotted for architect selection.

Answer: Soon thereafter, the Building Committee identifying a successful Proposer for this solicitation.

14. Question: Due to the tight timeline allocated for deadline for questions, a potential addendum, and a proposal due date, would there be an opportunity to extend the due date for the proposal submission?

Answer: Proposals are due December 20, 2024.

15. Question: The RFQ appears to be soliciting for an OPM for the project but often references items OPM firms do not typically provide, bonds for example. Is this solicitation for OPM or

Contractor services?

Answer: See number 1. Contractor services are no longer part of the scope of this RFQ.

16. Question: In order to ensure comparative submissions of a “Cost of Service for entire project broken down by phase” (ref. Item 9 on page 18 of the RFQ/RFP) we request a schedule be provided to all proposers broken down as follows:

a. Total months of Preconstruction to base fee proposal on.

b. Total months of Construction to base fee proposal on.

Answer: Please see Number 1 clarification. The scope has now been refined and proposers should not submit cost proposals.

17. Question: As indicated on Page 13 under objective and in the scope of work, cost estimating services should be included as part of preconstruction. Please advise on the quantity of cost estimates that should be included in the “cost of service” proposal.

Answer: The quantity of cost estimates will be negotiated once a successful proposer has been identified.

18. Reference: For informational purposes, a list of attendees at the mandatory Pre-Proposal

Meeting is attached.

working on the Town of Middletown’s premises. The contractor shall be responsible for restoring or replacing any equipment, facilities, etc. so damaged. The contractor shall immediately report to the Town of Middletown any damages to the premises resulting from services performed under this contract. Failure or refusal to restore or replace such damaged property will be a breach of this contract.

INSURANCE REQUIREMENT: Within ten (10) consecutive calendar days of award of contract, Successful Proposer must furnish the Town of Middletown with the Certificates of Insurance proving coverage as specified in “Proposer’s Statement Regarding Insurance Coverage” and naming the Town of Middletown, its officers and agents, Additional Insured by endorsement. Contractor will, at its own expense, provide and keep in force the following insurance coverages:

• Workmen’s Compensation in accordance with Rhode Island Workers' Compensation Statute.

Unemployment Liability Insurance in compliance with statutory limits;

◦ Workers' Compensation Employers liability: Bodily Injury by Accident $1,000,000 each accident, Bodily Injury by disease $1,000,000 policy limit, Bodily Injury by Disease $1,000,000 each employee

• Comprehensive General Liability Insurance including Products Completed, Contractual, Property, and Personal Injury coverage with combined single limits of $4,000,000 per occurrence and in the aggregate; the

• Professional Liability Insurance with a limit of $2,000,000 per claim and in the aggregate, contractor's policy must be primary and non-contributory to any other collectable insurance

• Automobile Liability Insurance including non-owned and hired automobiles with the limits listed below.

◦ Bodily Injury - $1,000,000 each person; $1,000,000 each occurrence

◦ Property Damage - $1,000,000 each occurrence

• Defense of Town: all insurance companies shall have the duty to defend the Town against liability or property damage claims arising from the conduct of the Contractor and/or its agents or employees.

• The Proposers liability coverage will include a waiver of subrogation in favor of the Town of Middletown

RIGHTS RESERVED:

(a) Rejection of Work. Contractor agrees that the Town of Middletown has the right to make all final determinations as to whether the work has been satisfactorily completed;

(b) Completion of Work. If Contractor fails to comply with the conditions of the contract, or fails to complete the required work or furnish the required materials within the time stipulated, the Town of Middletown reserves the right to purchase in the open market, or to complete the required work, at the expense of the Contractor.

PREVAILING WAGE: Prevailing Wage is the cost per hour, for labor wages set by law, involving construction work for various and related trades. It involves a bidding process for contractors that will use federal, state, or municipal monies (taxpayer dollars) for work on

Town of Middletown, RI Request for Qualifications - MIDD-025-002

Town of Middletown-Library Renovation-Project Management/Construction Manager/ Owner's Representative

12 (R-1)

IX. INSURANCE COVERAGE

PROPOSER HEREBY CERTIFIES that the Proposer has reviewed and understands the insurance coverage requirements specified in the Request For Proposal Number MIDD-025-002, Town of Middletown-Library Renovation-Project Management/Construction Manager/Owner's Representative.

Should the Proposer be awarded the contract for the work, Proposer further certifies that the Proposer can meet the specified requirements for insurance, and agrees to name the Town of Middletown as Additional Insured for the work specified.

Insurance Required:

• Workmen’s Compensation in accordance with Rhode Island Workers' Compensation

Statute. Unemployment Liability Insurance in compliance with statutory limits;

◦ Workers' Compensation Employers liability: Bodily Injury by Accident

$1,000,000 each accident, Bodily Injury by disease $1,000,000 policy limit, Bodily Injury by Disease $1,000,000 each employee

• Comprehensive General Liability Insurance including Products Completed, Contractual, Property, and Personal Injury coverage with combined single limits of $4,000,000 per occurrence and in the aggregate; the

• Professional Liability Insurance with a limit of $2,000,000 per claim and in the aggregate, contractor's policy must be primary and non-contributory to any other collectable insurance

• Automobile Liability Insurance including non-owned and hired automobiles with the limits listed below.

• Bodily Injury - $1,000,000 each person; $1,000,000 each occurrence

• Property Damage - $1,000,000 each occurrence

• Defense of Town: all insurance companies shall have the duty to defend the Town against liability or property damage claims arising from the conduct of the Contractor and/or its agents or employees.

• The Proposers liability coverage will include a waiver of subrogation in favor of the Town of Middletown

Name of Proposer (Person, Firm, or Corporation)

Signature of Proposer's Authorized Representative

Name & Title of Authorized Representative

Date of Signing

Town of Middletown, RI Request for Qualifications - MIDD-025-002

Town of Middletown-Library Renovation-Project Management/Construction Manager/ Owner's Representative

21 (R-2)