Addendum No 1.pdf

COMMONWEALTH OF KENTUCKY

DEPARTMENT FOR FACILITIES AND SUPPORT SERVICES

DIVISION OF ENGINEERING AND CONTRACT ADMINISTRATION

INVITATION TO BID NO: RFB-63-25

FOR: Construct Burlington Field Maintenance Shop (FMS) Department of Military Affairs Burlington, Kentucky

DATE: September 5, 2024

RFB-785-2500000103

ADDENDUM NO. One (1)

BIDDER SHALL CONFORM TO THE FOLLOWING CHANGES AS SAME SHALL BECOME BINDING

UPON THE CONTRACT TO BE ISSUED IN RESPONSE TO THIS INVITATION TO BID.

Item 1: Refer to addendum to be distributed by Lynn Imaging for all additions, deletions, and/or changes to specifications and/or drawings.

END OF ADDENDUM

Invitation to Bid No. RFB-63-25 For: Construct Burlington Field Maintenance Shop (FMS) Department of Military Affairs

Kristi Sharp, Statewide Procurement Manager Division of Engineering and Contract Administration

Addendum 1 Page 1 of 2

201 W. Short Street • Suite 700 • Lexington, KY 40507 • 859.231.7538 • www.eopa.com

Addendum No. 1

For the new DMA Burlington FMS

Invitation to Bid NO: RFB-63-25 September 4th, 2024

The following addendum items officially modify the construction documents and become binding to the contract for construction (Contractor is to note receipt of all addendums on their bid form of proposal):

1. GENERAL:

1.1. General Contractor to have minimum experience of 5 projects of similar scope and scale within the last five years.

1.2. Pre-bid agenda from September 4th, 2024 is attached.

2. CIVIL:

2.1. Civil CAD files are available upon request. Contractor must complete and return attached

Electronic waiver. Documents provided are for informational purposes only and is not intended as a substitute for a thorough review of bid documents.

3. ARCHITECTURAL:

Specifications

3.1. 042000 UNIT MASONRY section 2.6 BRICK item A Regional Materials – Bricks to be manufactured and materials sourced within 500 miles of project site.

3.2. 042000 UNIT MASONRY section 2.6 BRICK item C Manufacturers – Basis of Design Belden Indian Read Clear FG. Other manufacturer’s are acceptable as long as they can meet the performance and aesthetic characteristics of the Basis of Design.

4. Bidders Questions:

4.1. Question: We did not find a qualification in the 04200 Unit Masonry spec section that alternates would be considered per architects’ discretion.

http://www.eopa.com/

Addendum 1 Page 2 of 2

Answer: Other manufacturer’s are acceptable as long as they can meet the performance and aesthetic characteristics of the Basis of Design.

4.2. Question: Where are the underground storm chambers described, as referenced on drawing CG101 & CG102 by Sheet Keynote #13?

Answer: They are located in the POV lot and in the MEP lot by the main entrance. The extents of the gravel is shown as a dashed line, however, this is an approximation, as needs to be further designed by the contractor/chamber manufacturer.

4.3. Question: Looking at drawing CS101B, a retaining wall is called out by Sheet Keynote #31. Most drawings I see have a top of wall and bottom of wall elevations at all changes in slope of the top or bottom. Please provide. Is detail 5/S502 the wall for this location? It appears way too large for the elevation changes…..

Answer: Please see revised sheets CG101B for spot elevations of the retaining wall. Revisions to sheet S502, for updated retaining wall detail to be forthcoming in future addendum.

4.4. Question: In the spec section 146300 HOIST AND CRANES paragraph 2.2 calls for a shawbox or kone hoist is and or equal acceptable?

Answer: Other manufacturer’s are acceptable as long as they can meet the performance requirements of the specifications and Basis of Design.

END OF ADDENDUM

Burlington FMS

Pre-Bid Meeting Agenda

For the New Burlington FMS Department of Military Affairs

Burlington, KY Account # 095CABPBR0400

Bid No. RFB-63-25 1:30 PM September 17, 2024

1. Introductions:

a) All those present introduce themselves.

2. Project Description: The Burlington Field Maintenance Shop (FMS) will be a 24,062 square feet structure located at the Burlington National Guard Center in Burlington, Kentucky. The new facility will be developed on an undeveloped site and includes associated parking, roads, and utilities. The new facility will be primarily a load bearing masonry structure. It will include a maintenance shop consisting of four workbays and an overhead 15-ton bridge crane continuous across all four of the maintenance bays. The project includes a 60kW photovoltaic array and a geothermal system.

3. Overview: The purpose of this meeting is to allow Contractors the opportunity to ask questions regarding the bid documents and to provide a general overview of the work but is in no way limiting to the contractual documents. Contractors are responsible for reviewing all of the contract documents including drawings and specifications for details and specifics of the work involved to complete this project.

a) Refer to Instructions to Bidders and DECA requirements.

b) Wage Rates: Kentucky Prevailing Wage Rates are not applicable to this project.

c) Bid Date: Bids to be submitted electronically through Vendor Self Service VSS September 17, 2024 by 1:30 PM local time. Contractors shall submit bids on the Official Form supplied by the Division of Engineering and Contract Administration. Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids. If using a certified check, please upload copy of check with your Official Bid Document in lieu of bid bond Failure to comply with the bid requirements will be cause for invalidation of bid. Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.

To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, contact:

Customer Resource Center (CRC)

- Email at Finance.CRCGroup@ky.gov;

- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).

Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time. Please be advised, VSS will not allow submission of an online response after the published date and time for closing.

Bidders are encouraged to take a screenshot verifying bid submittal. This is a secure website, no one can see these bids but the buyers.

There will be a public bid reading by conference call on the bid opening date at 2:30 PM, ET.

The dial in number is 502-782-2663 or 844-603-5060.

Conference ID# 240522002# Participant code is 39750#

d) Bid Withdrawal: No bidder may withdrawal bid for a period of 30 days after the date set for the bid opening.

e) Bid Bond: Bids must be accompanied by a bid guarantee of not less than 5% of the lump sum bid. A 100% Performance and Payment Bond will be required of the successful bidder.

Bonds are required within 48 hours of Intent to Award letter.

f) Right to Reject: The Division of Engineering and Contract Administration, Commonwealth of Kentucky, reserves the right to reject any and all bids and to waive all informalities and/or technicalities where the best interest of the Commonwealth may be served

g) Insurance: The Equal Employment Opportunity Act of 1978 applies to All State government projects with an estimated value exceeding $500,000. The contractor shall comply with all terms and conditions of the Act. The buyer will get EEO forms from the successful bidder, if required.

h) Each demolition/renovation project must comply with Kentucky Division of Air Pollution Control Regulation 401 KAR 57:011. This includes notification, in writing, to the Division of Air Pollution Control, ten (10) days before start of the project.

i) Form of Proposal (FOP): The Form of Proposal must be filled out correctly and completely.

Any Addenda for the project must be acknowledged on the Form of Proposal. The Form of Proposal and the Bid Bond must have signatures.

j) FOP: Allowances, Unit Prices and List of Proposed Subcontractor, list of Materials; Lists must be filled in and submitted with the bid.

k) FOP: Bidder’s Qualifications are to be submitted at time of bid. Any additional information requested of the apparent low-bidder during the bid evaluation shall be submitted within 24 hrs.

l) Addendum: The last day for addendum items to be considered is Monday September 9th, 2024 by 12:00 PM Eastern Standard Time. Send all bidders questions to Andrew Moore – amoore@eopa.com.

4. Special Conditions:

a) Schedule: Refer to Special Conditions:

i) Substantial Completion 540 calendar days after executed contract. Final Completion 30 days beyond substantial completion.

a) Construction Contract Time required for Commissioning: 30 Days

b) Construction Contract Time required for Testing and Balancing: 15 Days

ii) Liquidated Damages will be assessed in the amount of $1100 per calendar day for inability to meet Substantial Completion Dates and $550 per calendar day for inability to meet Final Completion Date.

b) Contractor’s Use of the Facility:

i) Work Restrictions:

a) Daily Work Times: 7-7 Monday through Friday. 9-7 Sat-Sunday, Otherwise special permission required

b) Campus is Tobacco Free.

c) Public roads to be maintained and cleaned.

d) Background checks required.

ii) Utilities: coordinate with owner where applicable.

a) Water: Provide New Temporary Service. Contractor to include any tap fee for sewer or water in bid.

b) Electric: Contractor provided for New Construction. Contractor to set up temporary meter and panel for new construction.

c) Gas: N/A

iii) Staging –

a) As noted in plans, specifications and as coordinated with using agency.

b) Portable Toilet Facilities: are Required and to be located within construction fencing

c) Temporary Fencing and Signage: Orange Plastic Fence or Portable Chainlink with Concrete Blocks or as required for project specific security or safety.

iv) Construction Site Office/trailer: to be located on site

c) Structural Special Inspections and Testing: Owner provided.

• Structural Steel KBC 1705.2

• Concrete Construction KBC 1705.3

• Masonry Construction KBC 1705.4

• Fire-Resistant Penetrations and Joints KBC 1705.16

d) Allowances:

i) Controls Integration $20,000

e) Unit Prices:

i) Chain Link Fencing - LF

f) Add Alternates:

1. Work Bays Epoxy Flooring & Gym Rubber Flooring

2. Concrete Paving ILO Heavy-Duty Gravel in Select Areas

3. Additional 90 KW Photovoltaics

4. North Access Road and secure Parking for RC Vehicles

5. Additional 90 KW Photovoltaics

6. Exterior Horizontal Sun Shades

g) Work being Performed by the Owner or by Others: Voice and Data final termination.

Contractor to coordinate with owner.

h) Mockup – as required per specifications.

i) Lynn Imaging Ecomm

5. Site Visits: Occurred on 8/28/2024

6. Question and Answer:

See addendum for items addressed from this meeting.

END OF AGENDA

874 875

866 865

857 855

5 829

860.87

862.19

855.83

859.60

857.51 854.67

861.40

861.48

861.56

861.51

864.13

861.21

861.63

862.78

860.85

861.15

861.22

861.32

858.06

853.51

854.48

855.30

853.65

855.33

854.06

858.06

855.93 856.09

856.26

858.06

861.00

861.30

860.93

861.89

861.92

861.95

861.30

861.98

860.92

862.04

861.50 862.51

863.15

865.22 864.53

860.58

859.60

862.71869.23 866.24

859.62

854.23

855.28

855.53

860.39

864.00

864.05

864.18

864.58

865.09

864.80

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MATCHLINE SEE SHEET CG102B

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843.00

842.78

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842.57

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841.68

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842.00

842.04

839.19

839.35

840.47

SPOT

842.39

841.54

9/ 3/

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5:

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095CABPBR0400

BURLINGTON FMS

2676 CONRAD LANE BURLINGTON, KY 41005

08/20/2024

202211

CD

KP

D

REVISION HISTORY OF THIS DRAWING

DECA LOG #

DRAWN BY

AS BULT DATE

COMMONWEALTH OF KENTUCKY

FINANCE AND ADMINISTRATION CABINET

DEPARTMENT FOR FACILITIES AND SUPPORT SERVICES

DIVISION OF ENGINEERING AND CONTRACT ADMINISTRATION

FRANKFORT, KENTUCKY

DESCRIPTION OF REVISIONS DATE DESCRIPTION OF REVISIONS DATE

CHECKED BY

PHASE

RTA DATE

DRAWING DATE

A & E FILE NO.

DRAWING INFORMATION

DRAWING NO.

ENGR. FILE NO.

08/20/2024

CG101B

GRADING PLAN- WEST - NORTH ACCESS ALTERNATE

PLAN

NORTH

SCALE:

10' 20'

1"=20'

1. APPROXIMATELY 28,000 SQ. FT. OF UNDERGROUND

INFILTRATION BASINS WILL BE INSTALLED TO MEET

STORM WATER MANAGEMENT REQUIREMENTS.

CONTRACTOR SHALL PROVIDE AN UNDERGROUND

DETENTION DESIGN TO THE ARCHITECT/OWNER FOR

REVIEW AND APPROVAL BASED ON THE STORMWATER

DETENTION REQUIREMENTS. SEE SPECIFICATIONS

FOR STORMWATER DETENTION REQUIREMENTS.

CONTRACTOR CAN ADJUST INVERTS AND SIZES FOR

PIPES ENTERING AND LEAVING THE DETENTION AS

REQUIRED TO MEET THE STORMWATER DETENTION

REQUIREMENTS. ANY CHANGES TO THE INVERTS OR

PIPE SIZES SHALL BE REVIEWED AND APPROVED BY

THE ARCHITECT/OWNER.

2. CONTRACTOR SHALL VERIFY LOCATION OF ALL

UTILITIES PRIOR TO CONSTRUCTION OR ANY

EARTHMOVING ACTIVITIES.

3. UNSUITABLE SOILS SUCH AS MUCK, PEAT, TOPSOIL,

MARL, SILT, OR OTHER UNSTABLE MATERIALS SHALL

BE UNDERCUT AND REPLACED WITH SATISFACTORY

SOIL MATERIALS.

GENERAL SHEET NOTES

SHEET KEYNOTES

1. CATCH BASIN, SEE DETAIL 5/C-506.

2. 4' DIA MANHOLE, SEE DETAIL 9/C-505.

3. 5' DIA MANHOLE, SEE DETAIL 9/C-505.

4. 6' DIA MANHOLE, SEE DETAIL 9/C-505.

5. CURB INLET, SEE DETAIL 4/C-506.

6. SLOPED AND FLARED HEADWALL, SEE DETAIL 3/C-506.

7. DOWNSPOUT CONNECTION, SEE DETAIL 9/C-508

8. CLEANOUT, TYP. SEE DETAIL 4/C-505.

9. STONE OUTLET PROTECTION, SEE DETAIL 2/C-502

10. 8' DIAMETER MANHOLE WITH SLOTTED LID, INTERNAL

WEIR TO FEED STORM CHAMBERS.

11. RETAINING WALL. SEE STRUCTURAL SHEETS FOR

SECTION.

12. CLASS II STONE FILLED INFILTRATION BASIN.

13. UNDERGROUND STORM CHAMBERS.

14. STORM DITCH.

15. 12" HDPE STORM PIPE.

16. 18" HDPE STORM PIPE.

17. 24" HDPE STORM PIPE.

18. BIORETENTION BASIN. SEE DETAIL 2/C-509B.

19. OBSERVATION WELL. SEE DETAIL 3/C-509B.

20. UNDERDRAIN OUTLET PIPE.

21. RETAINING WALL. TOP OF RETAINING WALL TO MATCH

ASPHALT TOP ELEVATION. SEE STRUCTURAL SHEETS

FOR DETAILS.

PROPOSED LEGEND

CONC. PVMT.

BITUMINOUS PVMT.

AGG. PVMT.

CONC. WALK

CURB & GUTTER

VALVE

SANITARY MANHOLE

STORM MANHOLE

FIRE HYDRANT

INLET/CATCHBASIN

VALVE IN GATE WELL

SANITARY CLEANOUT

OIL/WATER SEPARATOROW

D

CB

CULVERT END SECTION

CO

S

W

CONTRACTOR WORK LIMITS

RETAINING WALL TO END WHEN SIDE SLOPE

DOES NOT EXCEED 3:1 FROM EXISTING GROUND

TO NEW ASPHALT SURFACE.

01 ADDENDUM 01 8/30/2024

Cincinnati | Dayton | Indianapolis | Lexington | Louisville | Toledo thinkchamplin.com | eopa.com agreement to use electronic files (contractor)

The Design Professional

CHAMPLIN I EOP

Architects 201 W. Short Street Suite 700 Lexington, KY 40507

(859) 231 7538 and

The Contractor [contractor_name] [contractor _address] [contractor _city_st_zip] [contractor _phone]

For the following project:

Project Name: DMA Burlington FMS Project Owner: Commonwealth of Kentucky

Project Address: 2767 Conrad Lane

Project City, State, ZIP: Burlington, KY 41005

The Contractor as stated herein shall include itself, its assigns, its third party recipients and its successors. Electronic files are defined as any digital data including but not limited to communications, drawings, building informational models, or designs stored for the project in digital form. The Contractor shall agree to use all or certain portions of the Design Professional's electronic files in accordance with the terms and conditions set forth herein:

1. The Design Professional and Contractor fully understand that the data contained in these electronic files are part of Design Professional's Instruments of Service, the Design Professional shall be deemed the author of the drawings and data, and the Design Professional shall retain all common law, statutory law and other rights, including copyrights. These files are not a product, and shall not be used by the Contractor or anyone else receiving this data through or from the Contractor for use in any other projects, additions to the current project or for any other purpose for which they are not strictly intended without the express written permission by the Design Professional. The Design Professional makes no warranties, either express or implied, of merchantability and fitness for any particular purpose. These files have no purpose other than as a convenience in the preparation of construction related coordination and shop drawings for the above referenced project.

2. The Contractor understands and accepts that electronic files deteriorate or can be modified inadvertently or otherwise without authorization by the Design Professional. Therefore the Design Professional may remove all indication of its ownership or involvement from these electronic files. Furthermore, the Design Professional makes no representations as to compatibility, usability or readability of the files resulting from the use of software, application packages, operating systems, or computer hardware differing from those of the Design Professional. The Design Professional does not convey to the Contractor any right in the software used to generate the digital data.

3. The Contractor understands that these electronic files are not Contract Documents. Significant differences may exist between these electronic files and corresponding hard copy documents due to addenda, change orders, revisions, layer visibility or other reasons. The Design Professional makes no representations as to the accuracy, completeness or fitness of the electronic files for a particular purpose. The Contractor assumes all risk associated with using electronic files. The Contractor shall rely on the Contract Documents and the actual field conditions for implementation of all construction related efforts, including but not limited to coordination with all disciplines and determination of material quantities. The Contractor understands and agrees that the Contractor alone is completely responsible, without limitation, to check and otherwise confirm the accuracy of all data on these electronic files and to notify the Design Professional of any conflicts that exist between the Contract Documents and the electronic files. The Contractor understands and agrees that in the event of a conflict, printed hard copy Contract Documents consisting of drawings and specifications issued by the Design Professional shall take precedence over electronic files.

4. When the electronic files are used as a basis to produce shop drawings, the shop drawings shall clearly indicate any revisions made to the information shown on the electronic files so that the changes are readily apparent. This can be achieved by changing the text sizes, fonts, line weights, or by clouding the revisions.

5. The Contractor agrees to make no claims and hereby waives, to the fullest extent permitted by law, any claims or causes of action of any nature whatsoever against the Design Professional, it's officers, directors, employees, agents or sub-consultants which may arise out of or in connection with the use of the electronic files. Furthermore, the Contractor shall to the fullest extent permitted by law, indemnify, defend and hold harmless the Design Professional, it's officers, directors, employees, agents or sub-consultants from and against any and all claims, demands, damages, losses, penalties, liabilities and expenses, including attorney fees, arising out of or related to the Contractor's, or anyone else receiving this data through or from the Contractor, use of the electronic files.

6. If any part of this Agreement shall be held to be invalid, illegal or unenforceable, such invalidity, illegality or unenforceability shall not affect any other part hereof, and this Agreement shall be construed as if such invalid, illegal or unenforceable provisions have never been contained herein.

7. Neither this agreement nor use of these files shall alter the Contractor's Contract for Construction in any way.

8. This Agreement embodies the entire agreement and shall be subject to the laws of the applicable jurisdiction in both interpretation and performance, and shall be signed, facsimile signed, or email signed by a legal representative by both parties.

CHAMPLIN I EOP Architects Design Professional Contractor

Signature Signature

Name Name

Date Date

(Signer represents that he or she is legally authorized to sign on behalf of the Contractor.)

Champlin EOP - Agreement to Use Electronic Files Contractor 2024-01-25 (1)