ADDENDUM NO 1 ARFQ DEP27-30 Simpson Creek Highwall Tipple & Portals Phase II.pdf
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- Solicitation number
- ARFQ 0313 DEP2700000030 2
- Issued by
- Berkeley County, West Virginia
About this file
This Addendum No. 1 is issued by the West Virginia Department of Environmental Protection (DEP) for Agency Request for Quote (ARFQ) DEP27-30 concerning the Simpson Creek Highwall Tipple & Portals Phase II project. The addendum's primary purpose is to publish and distribute updated documentation to the vendor community, specifically revised directions to the site for the mandatory pre-bid conference. The pre-bid meeting is scheduled for Thursday, November 5, 2026, at 10:00 AM Eastern Time at the project site located east of WV-76 East near Polk Drive. The solicitation requires vendors to acknowledge receipt of all addenda by submitting an Addendum Acknowledgement with their bid; failure to do so may result in bid disqualification. All bids must comply with mandatory terms identified by the words "must," "will," and "shall," and vendors are directed to contact DEP Procurement at DEPProcurement@wv.gov or (304) 926-0480 with questions.
The addendum provides two detailed route options for accessing the project site, including specific exit numbers, road names, and distances for vendors traveling from different directions via Interstate 79. The exact project coordinates are listed as latitude 39.219440 and longitude -80.108474. All provisions of the original Agency Solicitation and any other addenda not modified by this addendum remain in full force and effect. The document emphasizes that vendors must thoroughly review all attached documents and instructions, as oversight of critical requirements could result in bid disqualification.
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Text version
AGENCY SOLICITATION NUMBER – ARFQ ______________
Addendum Number: ____
The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specification of product or service being sought
[ ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
This Addendum issued to publish and distribute the attached documentation to the vendor community.
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
DEP2700000030
1. To publish updated directions to the site for the Pre-bid Conference.
Revised 9-12-2022
INSTRUCTIONS TO VENDORS SUBMITTING BIDS
AGENCY TERMS AND CONDITIONS
FOR CONSTRUCTION/RECLAMATION CONTRACTS
1. REVIEW DOCUMENTS THOROUGHLY: The attached documents contain a solicitation for bids. Please read these instructions and all documents attached in their entirety. These instructions provide critical information about requirements that if overlooked could lead to disqualification of a Vendor’s bid. All bids must be submitted in accordance with the provisions contained in these instructions and the Solicitation. Failure to do so may result in disqualification of Vendor’s bid.
All questions regarding this solicitation should be directed to DEPProcurement@wv.gov or DEP Procurement – (304) 926-0480. Please include solicitation number in the email subject line.
2. MANDATORY TERMS: The Solicitation may contain mandatory provisions identified by the use of the words “must,” “will,” and “shall.” Failure to comply with a mandatory term in the Solicitation will result in bid disqualification.
3. PREBID MEETING: The item identified below shall apply to this Solicitation.
A pre-bid meeting will not be held prior to bid opening
A MANDATORY PRE-BID meeting will be held at the following place and time: ì
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Take Interstate 79 (I-79) South and use the Saltwell Road/Shinnston Exit 125. Turn right onto WV-131 West Benedum Drive/Grande Meadows Drive. Turn left onto Route131 East - Benedum Drive for 4.0 miles and turn left onto East Main Street/Northwestern Turnpike. Proceed 0.8 Miles and turn right onto WV-76 East and follow for approximately 11.9 miles. The project is located to the east of WV-76 East (on the left-hand side) using Polk Dr to access the site.
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Follow I-79 North and take exit 117 to WV-58 East toward Anmoore. Turn right onto WV-58 East and continue for approximately 3 miles. Turn right onto West Main Street/Northwestern Turnpike and continue for 1.7 miles. Turn right onto WV-76 East and follow for approximately 11.9 miles. The project is located to the east of WV-76 East (on the left-hand side) using Polk Dr to access the site.
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LAT: 39.219440, LONG: -80.108474
***PRE-BID MEETING WILL BE HELD ON THURSDAY, NOV 5, 2026 AT 10AM EASTERN TIME***
ATTACHMENT A
Revised 01/ /20 h bo n d
ARFQ DEP2700000030 Simpson Creek Highwall, Tipple, and Portals Phase II
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