ADDENDUM NO 1 ARFQ DEP26-66 BIG CREEK (SURGOINE) LANDSLIDE PHASE II.pdf

PDF 3 MB Posted Feb 3, 2026

Attached to: AML - Big Creek (Surgoine) Landslide Phase II
Solicitation number: ARFQ 0313 DEP2600000066 2
Issued by: Lewis County, West Virginia

About this file

Written by GovTribe AI · Mar 12, 2026

This is Addendum No. 1 to an Agency Request for Quotation (ARFQ DEP26-66) issued by the West Virginia Department of Environmental Protection for the Big Creek (Sergoine) Landslide Phase II rehabilitation project located in Big Creek, West Virginia. The addendum was issued following a pre-bid conference conducted on January 22, 2025, and serves to clarify project specifications, address vendor questions, and distribute revised project documentation. The contractor is responsible for providing compaction testing, obtaining necessary work permits (including burning, demolition, and well abandonment permits), and managing timber cutting operations within the November 15 to March 31 timeframe. Key project clarifications address erosion control blanket costs under Item 5.4, asbestos inspection requirements, and the handling of concrete and masonry debris from structure demolition, which may be buried on-site in accordance with specifications.

Revised project drawings (Sheets 2, 3, 4, and 6) have been corrected to address control point data and section stationing errors. The addendum confirms that the project is not subject to Business and Occupation taxes, and that the West Virginia Department of Environmental Protection has already obtained NPDES and floodplain permits. Contractors must acknowledge receipt of all addenda by completing an Addendum Acknowledgement form submitted with their bid to avoid disqualification. Pre-bid attendance sign-in sheets documenting attendee participation are included as part of this addendum documentation.

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Other files

File	Type	Posted
SOLICITATION DOCUMENTS ARQS DEP26 077 AML Big Creek (Surgoine) Landslide PII.pdf	PDF	Feb 3, 2026
Final_ARFQ_0313_DEP2600000066_1_WV_ARFQ_FORM.PDF	PDF	Feb 3, 2026
Final_ARFQ_0313_DEP2600000066_2_WV_ARFQ_FORM.PDF	PDF	Feb 3, 2026

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AGENCY SOLICITATION NUMBER – ARFQ ______________

Addendum Number: ____

The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specification of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

This Addendum issued to publish and distribute the attached documentation to the vendor community.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

- to revise plans

Addendum #1 Big Creek (Sergoine) Landslide Phase II

ARFQ-0313-DEP2600000066-1

The following are questions that were identified at the Pre-Bid Conference (PBC) conducted onsite on January 22, 2025, questions provided to the WVDEP Procurement, Project Clarifications, Project Notes, Project changes, Technical Specification Changes, and Project Plan Changes. The answers and clarifications provided herein take precedence over verbal answers at the PBC and previously provided specifications and descriptions provided in the Solicitation should there be any conflicts between the two.

Questions & Answers

Q1: Is the project tax exempt?

A1: Any applicable taxes should be paid as outlined in the Agency Terms and Conditions.

Q2: Are there B&O taxes?

A2: No.

Q3: Item 16, is the cost of ECB to be included in Item 16?

A3: Item 5.4 “Rolled Erosion Control Product” should include costs for Erosion Control

Blanket on the fill area. The cost for any other Erosion Control Blanket is incidental to the item being constructed.

Q4: Who hires the compaction testing?

A4: The Contractor provides the compaction testing.

Q5: Have the structures to be demolished had an asbestos inspection? If so, is that report available?

A5: No, they have not been inspected for asbestos.

Q6: What permits will the Contractor be responsible for?

A6: Any work permits required such as but not limited to burning, demolition and well abandonment. An NPDES and flood plain permit have been obtained by the WVDEP.

Prebid Meeting Questions & Answers

Q1: When does the timber have to be down?

A1: The timber can only be cut between November 15 and March 31.

Q2: How deep is the abandoned well?

A2: The depth of the well is unknown.

Q3: Can the timber be burned?

ATTACHMENT A

A3: The timber can be burned in accordance with the specifications. The Contractor is responsible for obtaining all necessary permits. Timber will not be stacked and left on the property.

Q4: Can the concrete and masonry debris from the demolition be buried on site?

A4: The concrete and masonry can be buried in accordance with the specifications.

Q5: Have the structures been inspected for asbestos?

A5: No.

Revised Specifications N/A

Revised Drawings

1. Sheets 2, 3 and 4 of the plan set were revised to correct the control point data.

2. Sheet 6 was revised to correct the section stationing.

Pre-Bid Sign In Sheets

The Pre-Bid Sign In Sheets are attached.

23-02- 104-0093-0001-0000

23-02- 104-0094-0001-0000

23-02- 104-0094-0003-0000

23-02- 105-0023-0000-0000 23-02- 105-0023-0007-0000

23-02- 104-0094-0006-0000

23-02- 104-0092-0000-0000

23-02- 104-0093-0000-0000

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G epartment of nvironmental rotection Abandoned Mine Lands and Reclamation

State of West Virginia

BIG CREEK (SERGOINE)

LANDSLIDE REHABILITATION

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AGENCY SOLICITATION NUMBER ARFQ: DEP2600000066

Addendum Number: 1

Check Box1: Off

Check Box2: Off

Check Box3: Yes

Check Box4: Yes

Check Box5: Off

Check Box6: Yes

Text7: 1. To publish to the vendor community the vendor questions and answers.

Text8: 2. To publish revised plans.

Text9: 3. To publish Pre-Bid sign-in sheets.

File details come from the government source that posted it. Updated Mar 11, 2026.