ADDENDUM NO 1 ARFQ DEP26-35 BECKLEY SOCCER COMPLEX.pdf

AGENCY SOLICITATION NUMBER – ARFQ ______________

Addendum Number: ____

The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid closing date and time

[ ] Modify specification of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

This Addendum issued to publish and distribute the attached documentation to the vendor community.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Addendum #1 Beckley Soccer Complex

ARFQ DEP 26-35

The following are questions that were identified at the Pre-Bid Conference (PBC) conducted on-site on October 20, 2025, questions provided to the WVDEP Procurement, Project Clarifications, Project Notes, Project changes, Technical Specification Changes, and Project Plan Changes. The answers and clarifications provided herein take precedence over verbal answers at the PBC and previously provided specifications and descriptions provided in the Solicitation should there be any conflicts between the two.

QUESTIONS AND ANSWERS

Q1. Please clarify the duration. INSTRUCTIONS TO VENDORS SUBMITTING BIDS &

AGENCY TERMS AND CONDITIONS FOR CONSTRUCTION/RECLAMATION

CONTRACTS indicates 270 days from NTP, whereas 180 days was stated during the mandatory prebid meeting.

A1. The duration is 270 days.

Q2. Specification Paragraph 14.2.4 Grout Mix Materials. ASTM C150 Type II is specified, which is no longer readily available. Please confirm that Type 1L cement is acceptable.

A2. Type 1L is acceptable. This has been updated in Item 14 of the specifications.

Q3. Specification Paragraph 14.2.4 Grout Mix Materials. Fly ash is much less of a readily available market commodity, and timely check with local suppliers confirms this for the Beckly area. Is mix design without fly ash acceptable?

A3. Fly ash is not required, please note the clarification regarding the use of fly ash.

Q4. Specification Paragraph 14.2.4 Grout Mix Materials. Is mix design using slag acceptable? Slag, being more readily available than fly ash within market, is being suggested as alternative by cement supplier.

A4. Slag can be used as an alternative; however, it is limited to no more than 50% by weight of cementitious material.

Q5. Please furnish the boring logs referenced on Drawing Sheet 3 of 30.

A5. The boring logs are available in the specifications.

Q6. General. Permitting language, and responsibility for, is contradictory throughout the distributed bid package. Please clarify which permits the contractor is responsible for prior to commencing work.

A6. See Special Provisions V of the Technical Specifications.

Q7. General. Please indicate supremacy with respect to the bid package.

A7. See Division of Land Restoration, Office of Abandoned Mine Lands and Reclamation

Supplemental Specifications for Construction and Reclamation Contract, Conditions 3.6.

ATTACHMENT A

ARFQ DEP 26-35

Q8. Drawing Sheet 1 of 30. Item No. 14.1 appears to be 115% of the drilling shown on

Drawing Sheet 10 of 30. Where is the additional footage located?

A8. The casing pipe has been revised to 3500 LF. This is now reflected in the bid schedule and in the construction plans.

Q9. Drawing Sheet 1 of 30, Drawing Sheet 10 of 30, and Specification Paragraph 14.2.8 Grouting. Item 14.2 appears to be 316% of the 10 CY maximum placement cap per location. Where is the additional grout volume being placed?

A9. The grout volume has been revised to 2000 CY. This is now reflected in the bid schedule and in the construction plans.

Q10. Electrical: Could an existing electrical plan be provided?

A10. There is not an existing electrical plan. It will be the responsibility of the contractor to verify the location of the conduit and breaker box.

Q11. Electrical: Currently only light poles are shown, could you please provide where the conduit runs shall be, as well as where the existing breaker box is located.

A11. There is not a specified path for the conduit; however, the light poles must be connected to the existing breaker box and functioning.

Q12. Electrical: Light pole bases are shown in detail, could you please provide light pole and fixture.

A12. It is the intent of the plans to re-use the existing light poles and fixtures.

Q13. Is it acceptable to remove a portion of the grout hole when installing electrical light poles, storm pipe, and storm inlets?

A13. Light poles, storm pipes and storm inlets should be at a grade approximately 5-10 ft above the grout holes.

Q14. Can we use ready mix?

A14. Yes, ready mix can be used.

Q15. Cement manufactures are only producing Type 1L, likely will not find Type II.

A15. Type 1L can be used and the specifications have been updated to reflect this.

Q16. Per the specification the holes will be grouted with the use of a packer, however, it does not indicate stage lengths or pressure criteria per stage. Please clarify.

A16. The pressure criteria is refusal at 100 psi.

Q17. Are grout holes to stop at rock or 20 feet in length no matter what subsurface material is encountered?

A17. Holes will be drilled the full length or as approved by WVDEP.

Q18. We are assuming that the use of down the hole hammers will be allowed, since the borings did not encounter "Dense" sands. Correct?

A18. Yes, hole hammers can be used.

ARFQ DEP 26-35

Q19. The specifications indicate the grout mix will meet the strength requirements and can be pumped through the injection pipe. A mix design was not provided, therefore, does the mix require coarse aggregate?

A19. Coarse aggregate is not required. A mix design needs to be submitted to WVDEP for approval.

Q20. Regarding the wet seals, could you please clarify the distance of pipe that shall be required into each mine portal?

A20. All wet seals have bat gates and will not need an additional pipe.

Q21. Could you please clarify the size and number of pipes required at each portal for wet seal?

A21 All wet seals have bat games and will not need pipes.

Q22. Do you have a calculation of how much water can be generated at each mine portal?

A22. We do not have this information.

Q22. Could you please confirm that there are no vehicles that shall be removed, as the ones near mine portals are to remain.

A22. Any vehicles that the contractor must remove within the construction limits will need to be properly disposed of at an approved landfill or as approved by WVDEP. Cost will be incidental to Bid Item 4.1 Clearing and Grubbing.

Q23. Seeding, would the engineer consider a second vegetation price for the access road areas for access of the mine portal, as this is a different means and method than the larger excavation area.

A23 No.

Q24. Do the 3 Landscape Trees in the parking lot stabilization area need to be replaced with trees of the same size and type or can they be replaced with 2-3” maples or similar?

A24 Two (2) or three (3) inch maples are allowed, and the specification has been revised.

Q25. Can the existing asphalt be put in the spoil areas or will it have to be disposed of offsite?

A25. Asphalt can be put in the spoil areas however the pieces have to be maximum 2 foot in any dimension and covered by one foot of material and comply with Special Provision III.

Q26. What is the 5,000 cy of unclassified excavation in Item 8.1 for?

A26. The unclassified excavation item is for earthwork associated with the access road construction, portals and any additional excavation onsite, other than the excavation of the parking lot. Please note the bid item has been changed to lump sum.

ARFQ DEP 26-35

Q27. How are the drive through spillways on North Access Road 1 paid for?

A27. The drive through spillway is a road crossing and will be paid for as each. The drawing has been updated to list it as a road crossing.

Q28. Does the North Access Road 1 earthwork balance? How is it paid for?

A28. North Access Road 1’s earthwork does not balance. It is paid for under the unclassified excavation bid item.

Q29. Can you provide volumes for each of the spoil areas?

A29. Fill 1 – 25,310 CY. Fill 2 – 6,180 CY. Fill 3 – 4,480 CY

Q30. Does replacement of the excavated material in the parking lot stabilization area get measured and paid for when it is excavated and placed in the spoil storage areas and measured and paid for again when it is excavated from the spoil storage areas and placed in the parking lot stabilization area or is the double handling of that material incidental?

A30. The excavated material gets paid when it is excavated. Double handling the material is considered incidental.

Q31. Is there stabilization fabric under the existing asphalt that is to be removed?

A31. This is not known. For the purpose of this bid, assume there is stabilization fabric.

Q32. Is the maximum amount of grout per hole going to be 10 cy as stated in the specifications?

A32. Yes.

Q33. The specifications refer to base coarse aggregate material being placed in a manner that minimizes the development of wrinkles in and/or movement of the geogrid. Is aggregate required over or under the geogrid or is it being installed between soil lifts?

A33. Aggregate is not required. The specification has been updated.

Q34. Are the existing asphalt paths that are being removed to be replaced with asphalt or concrete?

A34. The existing walking paths will be replaced with asphalt.

Q35. Where is the material excavated from the mine portals to be disposed of?

A35. Material from mine portals will be disposed in areas approved by WVDEP or disposal areas.

Q36. Can the clearing debris be windrowed? If not, is burning permitted?

A36. Tree debris can be windrowed.

Q37. What are the dates for clearing on this project?

A37. November 15th to March 31st.

Q38. What are the dates for the installation of the bat gates?

A38. May 1st through August 31st .

ARFQ DEP 26-35

Q39. Can the technical questions deadline and bid date be extended to provide time after Addendum 1 is published to ask more questions?

A39. No.

PRE-BID QUESTIONS AND ANSWERS

Q40. What is the payment method for excavation.

A40. Payment for parking lot excavation is discussed in Chapter 18 of the technical specifications.

Q41. Is there a pay item for road repair.

A41 Pay Item 4.2 is for gravel drive rehabilitation.

Q42. Is there an engineer’s estimate.

A42. An engineer's estimate is provided in this Addendum.

Q43. Are there electrical plans for the light poles in the parking lot.

A43. No. This is the responsibility of the contractor.

Q44. What is the excavation depth in the parking lot.

A44. The excavation depth is 10.0’.

Q45. Are there specifications for the volleyball field.

A45. Volleyball specifications are now provided in Item 6 of the technical specifications.

Q46. Will bore logs be provided.

A46. Bore logs are in the technical specifications.

Q47. Are there seasonal clearing dates.

A47. Yes. November 15th to March 31st.

Q48. Is there a place onsite for tree disposal - Windrow

A48. Trees can be windrowed.

Q49. Will portal coordinates be provided.

A49. Portals coordinates are included in this addendum.

The Engineer's Estimate is $2,553,857.15.

ARFQ DEP 26-35

REVISED SPECIFICATIONS

1. Added Volleyball specifications in Item 6.

2. Unclassified Excavation has been updated to a lump sum bit item.

3. Item 15 and 18 have been updated.

REVISED DRAWINGS

1. Sheet 2, General Notes, has been revised to update quantities.

2. Sheet 8 has been revised to show removing an existing fence.

3. Sheet 13 has been revised to show the appreciate volleyball field location.

4. Sheet 20 has been revised to show the drive through spillway as a road crossing.

5. Sheet 22 has been revised to remove 3 portals (P4-2, P4-3 & P4-4).

CLARIFICATIONS, NOTES, AND CHANGES

1. The following portals are removed from the project P4-2, P4-3 and P4-4.

2. Fly Ash Type F is limited to no more than 20% by weight of cementitious material.

3. Contractor shall carry and maintain Public Liability Insurance and Comprehensive Vehicle Liability Insurance with cover in an amount not less than $2,000,000 bodily injury and property damage for each occurrence and not less than $2,000,000 aggregate listing the following as an additional insured:

Beaver Coal Company Limited 354 Log Cabin Road Beaver, WV 25831

The City of Beckley 409 S. Kanawha Street Beckley, WV 25801

Forward Southern West Virginia Inc.

200 Main Street Beckley, WV 25801

The Young Men’s Christian Association of Beckley Raleigh County 121 E. Main Street Beckley, WV 25801

ARFQ DEP 26-35

REVISED BID SCHEDULE ( Submitted separately)

1. Item 5.1 Woven Belted Silt Fence has been revised from 3800 LF to 3330 LF.

2. Item 7.4 Splash Pads has been revised from 5 to 4.

3. Item 9.2 Standard Bat Gates has been revised from 6 to 4

4. Item 14.1 Drilling and Casing has been revised from 4,000 LF to 3,500 LF.

5. Item 14.2 Grouting has been revised from 5,500 CY to 2,000 CY

PRE-BID SIGN IN SHEETS

*All Revised documents should be attached in the same order. If there is a revised Engineer estimate it needs to be attached separate, we do not provide these to the vendor. Just the amount.

6. Item 8.1, Unclassified Excavation, was Line 28 but now Line 48.

CONSTRUCTION SPECIFICATIONS

RALEIGH COUNTY, WEST VIRGINIA

STATE OF WEST VIRGINIA

DEPARTMENT OF ENVIRONMENTAL PROTECTION

ABANDONED MINE LANDS AND RECLAMATION

NOVEMBER 15, 2024

TABLE OF CONTENTS

I. SPECIAL PROVISIONS

I. LOCATION / SITE DESCRIPTION

II. SCOPE OF WORK

III. BORROW (DISPOSAL) AREAS

IV. DISPOSAL OF UNSUITABLE MATERIAL

V. PERMITS, LICENSES AND FEES

VI. CONTRACTOR INFORMATION FORM (AVS)

VII. NPDES STORMWATER REQUIREMENTS

VIII. CONSTRUCTION SIGN

II. TECHNICAL SPECIFICATIONS

1.0 MOBILIZATION AND DEMOBILIZATION

2.0 CONSTRUCTION LAYOUT

3.0 QUALITY CONTROL

4.0 SITE PREPARATION

5.0 EROSION & SEDIMENT CONTROL

6.0 REVEGETATION/LANDSCAPE

7.0 DRAINAGE STRUCTURES

8.0 UNCLASSIFIED EXCAVATION

9.0 MINE SEALS

10.0 UTILITIES

11.0 TRAFFIC CONTROL

12.0 TEST BORING LOGS

13.0 ASPHALT MILLING AND PAVING PARKING LOT AND PEDESTRIAN PATH

14.0 SUBGRADE STABILIZATION AND GROUTING

15.0 GEOGRID

16.0 CONCRETE WORK

17.0 PARKING LOT STRIPING

18.0 EARTHWORK

19.0 ELECTRICAL WORK

I. SPECIAL PROVISIONS

I. LOCATION / SITE DESCRIPTION

The project is located in Raleigh County WV in the Town of Beckley at the YMCA Paul Cline Memorial Youth Sports Complex. The project consists of two (2) different sites for a total of 8 portal closures and the mitigation of subsidence in the parking lot area, and soccer field access road.

Directions to site:

Site 1:

Traveling south from Charleston, WV on I-64 E/ I-77 S towards Beckley for 59.3 miles, merge onto I-64 E via exit 40 on the left toward Lewisburg, VA. Take exit 124 to E Beckley Bypass. Follow until you reach YMCA Drive on the right and turn right. Travel straight

0.5 miles until you reach the yellow gate at the gravel parking lot. The trail system begins at the north, northeast corner of the Beckley Soccer Complex. Take Grey Flats Trail until the junction of Grey Flats Trail North and South, turn right on to the Grey Flats Trail South.

Travel 1430 ft and reach Portal 1. The subsidence area is located at the back end of Main Parking Lot for soccer fields.

Site 2:

Traveling south from Charleston, WV on I-64 E/ I-77 S towards Beckley for 59.3 miles, merge onto I-64 E via exit 40 on the left toward Lewisburg, VA. Take exit 124 to E Beckley Bypass. Follow until you reach YMCA Drive on the right and turn right. Travel straight

0.5 miles until you reach the yellow gate at the gravel parking lot. The trail system begins at the north, northeast corner of the Beckley Soccer Complex. Take Grey Flats Trail until the junction of Grey Flats Trail North and South, turn left on to the Grey Flats Trail North.

Travel 0.69 miles to the portals on the left side of the trail.

The Pre-bid meeting will be held at the soccer complex back main parking lot.

The GPS location is as follows: 37° 47’ 03.7”N 81° 08’ 34.3”W on Oct. 20th at 10:00 am.

II. SCOPE OF WORK

The work covered by the Special Provisions and Technical Specifications consists of furnishing all labor, plant, power, equipment, and supplies, and performing all operations necessary for the completion of the project. The Contractor shall perform all operations necessary for:

● Construction and improvements to Access Road to the north portals

● Install Dry Mine Seals

● Install Standard Bat Gats

● Disposal of garbage including tires, trash, and metal

● Revegetate all areas disturbed by construction

● Remove a section of the main road and a portion of the parking lot asphalt, sidewalks, concrete curb and gutter, existing drainage pipes, and concrete light pole structures.

● Stabilizing parking lot with permeation grouting and geogrid material

● Repaving a section of the main road and portion of the parking lot, overlaying the milled area with asphalt, installing new concrete sidewalks, curb and gutter, and installing new drop inlets and drainage pipes

The Contractor shall also be responsible for surveying, including establishing construction baseline, measuring, and developing all completed quantities on the job, and the ordering, purchase, and delivery of any and all materials required for construction or required for development of support areas. The Contractor shall perform all other operations incidental to the program as specified herein.

III. BORROW (DISPOSAL) AREAS

All borrow (disposal) areas must be approved by WVDEP. Should the Contractor decide to obtain and utilize any borrow areas outside of construction limits, or move material from one property owner to another, unless designated on the plans, the Contractor shall be responsible to obtain from the property owner(s) of the borrow areas, all necessary rights of entry, including rights of entry for WVDEP and OSMRE for inspection purposes. The said rights of entry agreement must state that the property owner(s) indemnify and hold harmless the WVDEP for the Contractor’s action for any injury or damages whatsoever resulting from the use of the property.

The Contractor also shall submit a borrow/disposal area reclamation plan for prior approval by WVDEP. The Contractor shall observe the following NEPA compliance schedule relative to selecting and utilizing any offsite borrow areas and/or any waste disposal areas.

a. No borrow (disposal) site operations will affect a site listed in, eligible for or proposed to be listed in the National Register of Historic Places.

b. No borrow (disposal) operations will be located within one-quarter mile of any federally listed established or prospective component of the National Wild and Scenic River System under 16 USC 1274 and 1276.

c. Borrow (disposal) site operations will not cause a significant encroachment within the base floodplain (CE.O. 11988: Floodplain Management).

d. Borrow (disposal) site operations will not be located in or affect a critical habitat of a federally listed endangered or threatened species under 16 USC 1531, et. seq.

e. No borrow (disposal) operations will occur in wetland areas which are designated by appropriate agencies.

f. Borrow (disposal) site operations will be consistent with any approved plans governing ambient air quality.

g. Adherence to these mitigation measures does not relieve the Contractor of the obligation or responsibility to obtain any other federal, state, or local approvals required to use borrow (disposal) areas and conduct such activities.

h. Documentation: Copies of borrow (disposal) site approvals and concurrences will be submitted to the WVDEP prior to the commencement of reclamation activities.

i. Site Monitoring: Borrow (disposal) activities will be monitored by the state to ensure compliance with contractual requirements, applicable federal, state, and local laws, and any permit conditions.

Contractor shall observe the following requirements for borrow (disposal) areas within the proposed construction limits:

a. Maximum slopes shall be 2H:1V or as approved by WVDEP.

b. No highwalls created during borrow (disposal) activities shall be left exposed.

c. Erosion and sediment controls shall be required as approved by WVDEP.

d. All disturbed areas shall be revegetated as per Section 6 of these specifications.

e. All exposed refuse shall be covered with a minimum of 1-foot of soil cover.

f. Maximum slope length shall be 50 vertical feet.

g. Benches shall be constructed every 50 vertical feet. Benches shall have a minimum width of 20 feet and a minimum 5 percent slope to keep drainage from flowing over the slope.

h. Drainage structures shall be installed as required and as approved by WVDEP.

IV. DISPOSAL OF UNSUITABLE MATERIAL

All waste areas shall be obtained in accordance with Special Provisions Section III (Borrow/Disposal Areas) of these specifications. All unsuitable materials (wood, trash, debris, and garbage) as determined by the WVDEP shall be wasted by the Contractor, at his/her expense, outside the limits of work conforming to the requirements of Sections

4.3.8 of these Specifications. Wood may be burned in conformity with Sections 4.3.7 of these Specifications.

The Contractor shall observe the NEPA compliance schedule relative to selecting and utilizing any off-site disposal areas in accordance with Special Provisions Section III of these Specifications.

V. PERMITS, LICENSES AND FEES

The Contractor shall procure all permits and licenses, pay all charges and fees, and give all notices necessary and incidental to the due and lawful prosecution of the work. Permits required for this project may include but not be limited to: Corps (USACOE) Permit, Water Quality Certification from WVDEP and burning permits from WVDNR and WVDEP Office of Air Quality. A copy of the permit/permits as procured shall be furnished to the Owner prior to initiation of the work under this Contract. The WVDEP will obtain the Permits from USACOE and NPDES from WVDEP. The Contractor shall be responsible for any Stream Activity Permits necessary to complete the project work.

VI. CONTRACTOR INFORMATION FORM (AVS)

Vendor must complete this form to request an eligibility evaluation from the Office of Surface Mining Reclamation and Enforcement. This requirement applies to Contractors and their sub-Contractors and is found under OSMRE's regulations at 30 CFR 874.16.

Vendor must sign and date and form must be recent (must be completed within 30 days of submission date) to be considered for award.

VII. NPDES STORMWATER REQUIREMENTS

The WVDEP-AML shall obtain a Construction Storm Water General Permit for this project from WVDEP Division of Water and Waste Management (WVDEP DWWM). The registration for this reclamation project will be modified to include the Contractor as Co- Applicant #1, with the WVDEP-AML being Co-Applicant #2. As such, the Contractor shall assume responsibility for compliance with the terms and conditions of the permit including modifications and any future correspondence such as registration renewal invoices, inspection reports, and notices of violation shall be forwarded to the Contractor.

Upon award of the contract, the Contractor shall complete a Co-Applicant #1 signature page and submit the completed form to WVDEP-AML prior to scheduling a Pre- Construction Conference.

Upon receipt of the completed form, WVDEP-AML will request the WVDEP DWWM to modify the existing NPDES registration for this project to make the Contractor the Co- Applicant #1 to the permit.

The WVDEP DWWM will notify the Contractor and WVDEP-AML when the successful transfer of registration under WV/NPDES Storm Water Construction General Permit (No.WV112441) is completed. A Notice to Proceed will not be issued until the Contractor signs the co-applicant form and submits it to the Office of Abandoned Mine Lands. Once the transfer has been completed, the WVDEP will continue to be responsible for any modification fees and annual renewal fees incurred up until the date of the final inspection of the project that occurs after completion of construction activities at the site. The Contractor shall be responsible for any and all costs associated with violations and fines assessed against the project that are a result of the Contractor’s negligence, carelessness, or failure to install permanent controls as part of the work as scheduled.

The WVDEP-AML shall apply for a Notice of Termination (NOT) from WVDEP DWWM via the Construction Storm Water website http://www.dep.wv.gov/Programs/stormwater/ csw/Documents/Construction upon completion of construction activities at the site. The NOT shall be issued by WVDEP DWWM upon completion of the project. The Contractor will continue to be bound by the terms and conditions of the permit until the NOT has been approved by WVDEP DWWM. Once the project is complete, the Contractor will still bear responsibility for the NPDES registration until a NOT is received from the WVDEP

DWWM.

Co-Applicant #1 Signature Page

Co-Applicant #1: ________________________________________

New and/or Modification of NPDES Storm Water of Construction Project

Name: _____________________________________________________

BY COMPLETING AND SUBMITTING THIS APPLICATION, I HAVE REVIEWED AND UNDERSTAND

AND AGREE TO THE TERMS AND CONDITIONS OF THE GENERAL PERMIT ISSUED ON JANUARY

10, 2019. I UNDERSTAND THAT PROVISIONS OF THE PERMIT ARE ENFORCEABLE BY LAW,

VIOLATION OF ANY TERM AND CONDITION OF THE GENERAL PERMIT AND/OR OTHER

APPLICABLE LAW OR REGULATION CAN LEAD TO ENFORCEMENT ACTION.

I CERTIFY UNDER PENALTY OF LAW THAT I HAVE PERSONALLY EXAMINED AND AM FAMILIAR

WITH THE INFORMATION SUBMITTED ON THIS FORM AND ALL ATTACHMENTS AND THAT,

BASED ON MY INQUIRING OF THOSE INDIVIDUALS IMMEDIATELY RESPONSIBLE FOR

OBTAINING THE INFORMATION. THE INFORMATION SUBMITTED IS, TO THE BEST OF MY

KNOWLEDGE AND BELIEF, TRUE, ACCURATE, AND COMPLETE. I AM AWARE THAT THERE ARE

SIGNIFICANT PENALTIES FOR SUBMITTING FALSE INFORMATION, INCLUDING THE

POSSIBILITY OF FINE AND IMPRISONMENT.

(CO-APPLICANT #1 SIGNATURE) DATE

Print Name: ___________________________________________

Print Title: ____________________________________________

Address: _______________________________________________

City: ______________________ State: _______ Zip: _________

Telephone Number: (_____) _______ - ________________

Email: __________________________________________________

FEIN: ___________________________________________________

VIII. CONSTRUCTION SIGN

1. Work Required.

The work to be performed under this Section consists of providing all labor, material, and equipment necessary to install a project sign as indicated on the detail included herein and as specified herein.

2. Materials.

a) Sign face shall be 3/4" Marine Exterior plywood or aluminum or composite material. Posts and cross-brace shall be No. 2 Grade Pine or Fir, kiln dried, and pressure treated.

b) Hardware:

1) All hardware shall be manufactured from good, commercial-quality material and meet all applicable ASTM standards.

2) Spikes and nails shall be common wire-type and shall meet AISI steel specifications 1010 or 1020.

3) All hardware shall be hot-dip galvanized in accordance with ASTM A-153.

3. Execution.

a) Project Sign. The sign board shall be cut to the dimensions shown on the detail herein. The sign shall be painted with one (1) coat of primer and two (2) coats of white enamel. All exterior cut edges shall be smooth sanded prior to painting. All edges shall be double primed. The letters, border and strips shall be painted as shown on the detail drawing.

The Contractor shall bolt the sign to posts and provide required cross-bracing. The posts and sign shall be erected, and posts set in gravel base, as shown on the drawings. One (1) sign is required and is to be located at the discretion of the Inspector.

b) Payment. Payment for the work, which shall include installation of the project sign shall be part of the lump sum bid for "Mobilization & Demobilization".

II. TECHNICAL SPECIFICATIONS

1.0 MOBILIZATION AND DEMOBILIZATION

1.1 DESCRIPTION

This work shall consist of the performance of construction preparatory operations, including the movement of personnel and equipment to the project sites and for the establishment of the Contractor’s offices, buildings and other facilities including the construction of all temporary access roads as necessary to begin work on a substantial phase of the contract. The location of the Contractor’s office to be established shall be approved by WVDEP. It also shall include all demobilization activities involving the removal from the sites of all plant, equipment, supplies, and personnel after completion of the work including cleanup of all rubbish and waste materials generated during the construction of this project and restoration of any damage to existing site improvements resulting from the Contractor’s activities at the site. This item shall also include the installation of the project sign at the beginning of the project and the removal of the sign prior to the Final Inspection. All equipment and material storage areas shall be approved by WVDEP. The Contractor shall provide and maintain sanitary facilities on-site for the duration of the project.

Upon receipt of a notice to proceed, the Contractor shall initiate and complete measures necessary to commence the work. Mobilization shall also consist of delivering to the site and assembling in working order all necessary equipment, materials, and supplies to be furnished by the Contractor to complete the work.

Demobilization shall consist of the removal from the site of all the Contractor’s equipment and materials after completion of the work and cleanup of the site. Work shall be done to the satisfaction of the WVDEP.

1.2 METHOD OF MEASUREMENT AND BASIS OF PAYMENT

The bid for “Mobilization and Demobilization” shall be lump sum and cannot be more than 5% of the TOTAL AMOUNT BID for the project. Partial payments will be as follows:

a) One-half of the amount bid will be released to the Contractor with the first estimate payable, not less than 15 days after the start of work at the project site.

b) The final one-half of the amount bid shall be released with the last estimate payable after the work is accepted by the WVDEP and after all Final Inspection submittals are received and approved by WVDEP.

Nothing herein shall be construed to limit or preclude partial payments otherwise provided for by the contract. No deduction will be made nor will any increase be made, in the lump sum mobilization and demobilization item amount regardless of decreases or increases in the final total contract amount or for any other cause.

1.3 PAY ITEM

Item 1.1 “Mobilization and Demobilization” per lump sum cannot be more than 5% of the TOTAL AMOUNT BID for the project.

2.0 CONSTRUCTION LAYOUT

2.1 DESCRIPTION

This item consists of furnishing, placing, and maintaining construction layout stakes, (based on the original baselines and/or control points in the plans), necessary for the proper performance of the work under this contract including borrow/waste areas.

Construction limits must be clearly flagged prior to any disturbance. Pre-construction cross sections must be provided (and approved) a minimum of one (1) week prior to the start of any “excavation”. It shall further consist of determining the exact units of measure for payment. It also consists of checking and making any field adjustment to the plan alignment, grades and elevations as considered necessary by the WVDEP. Additionally, this item shall also include the preparation of “As-Built” Plans including the Reclamation Plan and any others specifically requested by the WVDEP. All “As-Built” Plans shall be provided prior to the Final Inspection Meeting. This item will be paid according to the following schedule: up to fifty percent (50%) of the total bid amount of this item will be released for payment when all required layout work is completed. The remaining fifty percent (50%) will be paid on the final invoice once the As-Builts are submitted and approved.

2.2 MATERIALS

Conventional survey stakes, hubs, batter boards, flagging, templates, straightedges, and other devices necessary for laying out all parts of the work.

2.3 CONSTRUCTION METHODS

2.3.1 The Contractor shall be responsible for the proper layout of the work. The WVDEP will provide the Contractor with survey information regarding the baselines and the existing surface features shown on the construction drawings. The Contractor shall make all calculations involved and shall furnish and place all layout stakes.

2.3.2 The Contractor shall provide field forces and shall set all additional stakes as needed, such as offset stakes, reference point stakes, slope stakes, grade stakes, stakes for drainage, or other structures, supplementary bench marks, and any other horizontal or vertical controls necessary to secure a correct layout of the work including the re-establishment of the survey and construction baselines (as necessary), as shown on the Construction Drawings.

2.3.3 The Contractor shall be responsible for assuring the layout staking work is in conformance to the lines, grades, elevations, dimensions, and locations shown on the Construction Drawings or as required by the WVDEP. The Contractor shall furnish a copy of his/her survey records for review by the WVDEP and for the WVDEP permanent file. These records shall be furnished as they are completed during the progress of the work.

Any inspection or review of the Contractor's layout by the WVDEP and the acceptance of all or any part of it shall not relieve the Contractor of his/her responsibility to secure the proper dimensions, grades, and elevations of the several parts of the work.

2.3.4 The Contractor shall exercise care in the preservation of stakes and benchmarks, including existing property line markers, and shall have them reset at his/her expense when any are damaged, lost, displaced or removed.

The Contractor shall use competent personnel and suitable equipment for the layout work required and shall provide that it be done under the supervision of, or directed by, a Professional Surveyor registered in the State of West Virginia. As the survey is completed, the Professional Surveyor shall certify that the site layout is complete for all necessary grades (both cut and fill), location and grades of all ditches, all cross-sections related to cut-fill where grade lines are necessary for construction and or billing. This layout shall include location stakes and cut-fill lines marked on the stakes for each pre-manufactured or formed on site structures (manholes, drop inlets, headwalls, etc.). The layout shall also include centerline stake with cut-fill lines for each channel and any areas of excavation and re-grade. The certified layout and cross-sections surveyed must be submitted to the WVDEP for approval prior to beginning construction for each item.

2.3.5 As-Built plans shall be provided to the WVDEP prior to the Final Inspection Meeting. The Contractor shall provide one (1) PDF copy in digital format and one (1) copy of the currently supported version of AutoCAD in digital format and one (1) paper copy of the plans with the same size and scale as contained on the original plans. The As-Builts Shall include the following:

1. The As-Builts shall show all pay items remaining on site post construction.

2. The As-Builts shall show all horizontal and vertical dimensions of all installed components (i.e. pipes, drop inlets, mine seals, drainage channels, splash pads and manholes) as well as surveyed locations of the installed structures.

3. Cut-fill sections shall have the area of the section marked by the section for easier calculation.

4. The As-Builts shall have the lines on the plans shown in either color or line type to distinguish between our original plan lines, the Contractor’s original survey lines and the final grade lines. This will apply for all cross-sections on the project.

5. All waste and borrow areas shown on the As-Builts.

6. All work completed by the Professional Surveyor (licensed in the State of

West Virginia) on the As-Builts must be certified by the Professional Surveyor as to completeness and accuracy of the plan submittal.

7. As-builts must show total quantities for all items on the project. The format shall be in a tabular form.

2.4 METHOD OF MEASUREMENT AND BASIS OF PAYMENT

There shall be no measurement of the “Construction Layout” item as it is a lump sum. The lump sum payment also shall include the cost for providing the WVDEP pre- and post-construction ground line cross-sections for all disturbed or re-graded areas including borrow areas and “As-Built” Plans as described herein. Said lump sum bid cannot be more than 3% of the TOTAL AMOUNT BID for the project. Neither deduction nor increase will be made in the lump sum “Construction Layout” item amount regardless of decreases or increases in the final total contract amount or for any other cause. This item will be paid according to the following schedule: up to fifty percent of the total bid amount of this item will be released for payment when all required layout work is completed. The remaining fifty percent will be paid on the final invoice once the As-Builts are submitted and approved.

2.5 PAY ITEM

Item 2.1 “Construction Layout”, per lump sum cannot be more than 3% of the TOTAL AMOUNT BID for the project.

3.0 QUALITY CONTROL

3.1 DESCRIPTION

This work shall consist of testing for verification that the materials supplied, and the work performed are in accordance with these specifications.

3.2 MATERIALS

3.2.1 The Contractor shall submit a minimum of two (2) copies of shop drawings, catalog cuts and material certifications (as applicable) to the WVDEP for all offsite materials to be incorporated into the work. Written approval from the WVDEP will be required prior to incorporation of these items into the work.

3.2.2 The Contractor shall submit at least two (2) copies of the results of all tests conducted on in-situ material to be used in this project.

3.3 CONSTRUCTION METHODS

3.3.1 The Contractor shall furnish the services of his own testing laboratory or select an independent state certified testing laboratory. The laboratory must be approved by the WVDEP.

The Contractor shall furnish a certified technician to perform the required testing at the project site. The technician shall submit a copy of his certification and a copy of that certification shall be submitted to WVDEP at the Pre-Construction Conference. The technician shall be responsible for chain of custody of any samples that must leave the site.

3.3.2 Testing for compaction, soil nutrient and lime requirements for soil, compressive strength test for grout/concrete, and rock soundness test for stone shall be performed as required by these specifications and/or ordered by the WVDEP in writing. The WVDEP will determine the locations and time of any testing herein specified and the need and extent of any testing in addition to that which is herein specified.

3.3.3 The Contractor shall be responsible for performing laboratory tests of the coal, mine spoil, and any natural soil to identify the compaction requirements for their use as fill and cover material, respectively. In addition, field density tests shall be performed in accordance with the Construction Specifications.

All test results shall be submitted to the WVDEP for approval of compaction criteria prior to compacting the fill material and after fill material is placed to verify that the required compaction is obtained.

3.3.4 Only new and first-class materials, which conform to the requirements of these Specifications, shall be used unless specified otherwise. When requested by the WVDEP, the Contractor shall furnish a written statement of the origin, composition, and manufacturer of any or all materials (manufactured or produced) that are to be used in the work. The sources of supply of each material used shall be approved by the WVDEP before delivery is started. If, at any time, sources previously approved fail to produce materials acceptable to the WVDEP, the Contractor shall furnish materials from other approved sources.

3.4 METHOD OF MEASUREMENT AND BASIS OF PAYMENT

There shall be no measurement of the “Quality Control” item as it is a lump sum. The quantity of quality control work done will be paid at the contract lump sum price bid for this item. Said lump sum bid cannot be more than 3% of the TOTAL AMOUNT BID for the project. Nothing herein shall be construed to limit or preclude partial payments on this item up to 100% of the bid amount. No deduction or increase shall be made in the lump sum “Quality Control” item amount regardless of decreases or increases in the final total contract amount or for any other cause.

3.5 PAY ITEM

Item 3.1 “Quality Control”, per lump sum cannot be more than 3% of the TOTAL AMOUNT BID for the project.

4.0 SITE PREPARATION

4.1 DESCRIPTION

4.1.1 Clearing & Grubbing

Work performed under this section shall include the removal and disposal of all trees, stumps, shrubs and any other vegetation, wood, debris, garbage of any nature from those areas specified below and/or shown on the plans and/or any other areas as approved by WVDEP. This work shall also include the preservation from injury to all vegetation, utilities, or other objects to remain as well as all other ancillary work as described.

4.1.2 Demolition of Mine Structures

This work shall consist of complete demolition and removal of such buildings, mining related structures, equipment and materials, existing ruins, and foundation structures, as are specifically designated on the Plans for removal. Demolished concrete and cinder block structures and foundation ruins (all steel residue and wood (burned) must be removed from the site) can be disposed of on-site. Any demolished rubble must be thoroughly compacted in fill areas and not to be used as a replacement for structural materials.

4.1.3 Gravel Drive Rehabilitation

The Gravel Drive Rehabilitation roads shall be covered with a layer of 11/2“ crusher run stone as approved by WVDEP. In areas that will not support the stone due to soft conditions, stabilization fabric will be installed as required and approved by

WVDEP.

4.1.4 Access Road Construction

Access roads constructed to gain access to travel between or otherwise required for equipment/vehicular site access shall be constructed at locations as shown on the construction drawings and conform to the detail as shown on the plans. In areas that will not support the stone due to soft conditions, stabilization fabric will be installed as required and approved by WVDEP.

4.1.5 Temporary Access Road

Access roads constructed to gain access to, travel between or otherwise required for equipment/vehicular site access shall be kept to a minimum and only constructed where necessary upon approval from the WVDEP, where applicable.

If the Contractor constructs such travel routes, they shall be reclaimed and revegetated according to Section 6 upon completion of the construction activities, as deemed necessary by the WVDEP, with associated costs being incidental. Any additional access shall require the Contractor to obtain written permission from the respective landowner. The existing access roads shall be maintained during construction (except when culvert, ditch and road construction are being performed), and shall be left in a condition equal to, or better than, the existing condition upon completion of construction.

4.1.6 Stabilization Fabric

Stabilization fabric shall be woven fabric that is used to stabilize any soft areas on an access road surface prior to stone application.

4.1.7 Temporary Fencing

Any fencing that is necessary to protect the project area from disturbance both from outside sources and from disturbance to areas outside the project area.

Temporary Fencing will be removed prior to Final Inspection unless the property owner requests it remain.

4.1.8 Stabilization Fabric

Stabilization fabric shall be woven fabric that is used to stabilize any soft areas on an access road surface prior to stone application.

4.1.9 Spill Containment Area

Spill containment measures shall be used for fuel and lubricant storage areas. All containers, barrels, buckets, cans, etc., are to be legally disposed of offsite. Used lubricants are to be disposed of according to state law to minimize pollution to the local surface and ground water supplies. Spills are the responsibility of the Contractor and need immediate cleanup and maintained at no expense to the State. Fuel tanks manufactured with secondary containment are desirable; the minimum secondary containment shall be 110 percent. The Contractor must have spill kits readily available on a daily basis. In the event of a spill, the Contractor is required to call the emergency spill line (ph. 1-800-642-3074).

4.1.10 Demolition of Road and Parking Lot Structures

This work shall consist of complete demolition and removal of asphalt, sidewalks, curb and gutters, trees, existing drainage structures and conveyance pipes, and light pole structures as specified on the plans for removal. Any items that are removed or damaged that are not approved for removal will be the responsibility of the Contractor to replace at their own expense. Concrete structures shall be broken up into pieces no more than 1’x1’x1’ and disposed of in the fill area and must be free from any and all metals. All metal debris shall be removed from the site and placed in an off-site disposal area or in a landfill that accepts this type of debris. The broken pieces shall not be consolidated in one area but shall be dispersed throughout the fill areas to ensure compaction requirements are achieved. The Contractor is advised to perform a thorough site reconnaissance to quantify all garbage designated for removal prior to submitting their bid.

4.1.11 Landscape Tree Removal

This work shall consist of removal and disposal of onsite landscape trees, as are specifically designated on the Plans for removal

4.2 MATERIALS

4.2.1 Any equipment and construction materials required for clearing, grubbing, grading, and stone placement.

4.2.2 Stone to be placed for “Gravel Drive Rehabilitation” shall conform to the requirements for 11/2“ crusher run stone. A WVDEP approved stone aggregate from table 703.4 of the WVDOH Standard Specifications Roads and Bridges or alternate crusher run stone sizes can be used in place of the crusher run stone as conditions warrant and at the same per ton bid cost.

4.2.3 Stone to be placed for “Gravel Drive Rehabilitation” shall conform to the requirements for 11/2“ crusher run stone. A WVDEP approved stone aggregate from table 703.4 of the WVDOH Standard Specifications Roads and Bridges or alternate crusher run stone sizes can be used in place of the crusher run stone as conditions warrant and at the same per ton bid cost.

4.2.4 Stone to be placed for “Temporary Access Road” shall conform to the requirements for 11/2“crusher run stone. A WVDEP approved stone aggregate from table 703.4 of the WVDOH Standard Specifications Roads and Bridges or alternate crusher run stone sizes can be used in place of the crusher run stone as conditions warrant and at the same per ton bid cost.

4.2.5 Stabilization fabric shall be Mirafi 600X or equal.

4.2.6 Temporary safety fencing shall be “Erosion Runner Orange Safety Fence

SAF6 or Equal”. It shall have post spacing of 72” maximum and be 48” above ground height.

4.2.7 Stabilization fabric shall be Mirafi 600X or equal.

4.2.8 Any equipment and construction materials needs for demolition and removal of roads and parking lot structures.

4.2.9 Any equipment and construction materials required for removal and disposal of landscape trees.

4.3 CONSTRUCTION METHODS

4.3.1 The specific areas to be cleared and grubbed as shown on the drawings and are generally described as, but not limited to, those specific areas of excavation, backfill, soil borrow or drainage structure installation.

4.3.2 The Contractor shall clear the site within the limits of the areas to be regraded. The WVDEP shall exercise control over clearing and shall designate all trees, plants and other objects to be removed or to remain.

4.3.3 Clearing and grubbing shall be completed prior to initiation of earthwork operations only to the extent necessary to complete the work. The Contractor shall confine his operations strictly to required areas. If he clears and grubs beyond the required areas, whether knowingly or accidentally, he shall, at his expense, replant and otherwise restore all areas outside the limit lines to a condition equal to that existing prior to the start of work.

4.3.4 All timber eight (8) inches in diameter and larger at stump height shall be saw cut prior to grubbing operations. Timber shall be topped with the branches removed and stacked and stockpiled in an appropriate manner in an accessible location approved by the WVDEP on the property from which it was cut. Timber to be stockpiled shall not be pushed down by equipment prior to being cut nor can it be indiscriminately shoved into a stockpile.

4.3.5 All stumps, roots, buried logs and brush shall be removed. Grass, however, may be incorporated into the re-soiling material. Taproots and other projections over 1½ inches in diameter shall be grubbed out to a depth of at least ten (10) inches below the planned subgrade or slope elevation. All holes remaining after the grubbing operation shall have the sides broken down to flatten out the slopes, and shall be filled with suitable materials, moistened, and properly compacted.

4.3.6 Cleared and grubbed areas shall be worked such that positive drainage is provided to prevent ponding of water except for the purpose of sediment control sumps as approved by the WVDEP.

4.3…