ADDENDUM NO 1 ARFQ DEP26-31 Fairmont Gateway Portals.pdf

AGENCY SOLICITATION NUMBER – ARFQ ______________

Addendum Number: ____

The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid closing date and time

[ ] Modify specification of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

This Addendum issued to publish and distribute the attached documentation to the vendor community.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Addendum #1 Fairmont Gateway Connector Portals Project

Permit (NA)

ARFQ DEP2600000031-1

The following are questions that were identified at the Pre-Bid Conference (PBC) conducted on-site on October 22, 2025, questions provided to the WVDEP Procurement, Project Clarifications, Project Notes, Project changes, Technical Specification Changes, and Project Plan Changes. The answers and clarifications provided herein take precedence over verbal answers at the PBC and previously provided specifications and descriptions provided in the Solicitation should there be any conflicts between the two.

QUESTIONS AND ANSWERS - NA

PRE-BID QUESTIONS AND ANSWERS

Q1. Will it be necessary to re-vegetate the existing rock fill onsite to obtain the NOT from the WVDEP for the Construction Stormwater Permit?

A1. No. This area is included in the disturbed area to be seeded and mulched for payment.

However, grass growth in the “existing rock fill” area shown on the plans should not be needed to obtain the NOT for the construction stormwater permit. See Line 17 of the construction sequence included on the attached revised Site Plan dated 6.26.25.

Q2. Does the clearing need to be done between November 15 and March 31?

A2. No. There are no restriction on clearing.

REVISED SPECIFICATIONS - NA

REVISED DRAWINGS - NA

1. The date on the cover sheet was revised to 6.26.25. Only the date of the cover sheet was changed. The Site Plan was revised on 6.26.25 to add a concrete washout detail and a revised Item 17 of the construction sequence. Item 17 was revised to include 0.37 acres of unvegetated rock fill. A revised cover sheet and site plan is attached to this addendum.

These two drawings supersede the April 7, 2025 versions that is provided on Oasis. No other drawings from the April 7, 2025 package were revised.

CLARIFICATIONS, NOTES, AND CHANGES

1. The design engineering firm is Civil Tech Engineering, Inc. The construction contract will be administered by Mark Pennington with Civil Tech Engineering Inc. and he will act as the

“Engineer” as defined in and where this term is referenced in the Specifications. Mr.

Pennington will be the point of contact for the Contractor for all correspondence and document submittals. As clarification, where ever the words, State, WVDEP, and/or AML appear in the contract, the term Engineer will be substituted.

2. At the time of receipt of the purchase order, the successful Contractor will be required to prepare all submittals for the project required by the Specifications and Engineer. The

Contractor will provide all submittals for the project to the Engineer at the time of the Pre-

ATTACHMENT A

Addendum #1 Fairmont Gateway Connector Portals Project

Permit (NA)

ARFQ DEP2600000031-1

Construction Conference. Notice to proceed will not be provided until all submittals required by the Specifications have been made and approved by the Engineer.

3. The names on the sign detail will be revised and a revised detail will be provided prior to the

Pre-Construction Conference.

4. The Contractor will not be responsible for the renewal fee for the construction stormwater permit. The renewal fee will be paid by the WVDEP-AML

5. The AML Checklist discussed at the PBC is attached.

REVISED BID SCHEDULE ( Submitted separately) - NA

PRE-BID SIGN IN SHEETS

The sign in sheets are attached.

PREBID MEETING FOR THE : FAIRMONT GATEWAY CONNECTOR

PORTALS

Requisition # DEP260000031-1

Everyone please sign the sign-in sheet. Anyone not signed in will not be eligible to bid on this project.

1. Bidding documents are available on the WV Oasis website www.wvoasis.org.

2. All bidders must have a WVOasis Vendor Self Service account in order to submit electronic bids.

Paper bids will not be accepted.

3. Bid Opening Date is November 5, 2025 , at 11:30 am

All bids are to be submitted electronically through WV Oasis.

4. Plans and specifications are available on the WV Oasis website.

5. a) Contractor’s Public Liability Insurance and Comprehensive Vehicle Liability Insurance are required in the amount not less than $2,000,000.00 for bodily injury and property damage for each occurrence and $2,000,000.00 aggregate.

b) A bid bond in the amount of five percent (5%) of the total bid will be required. The three

(3) lowest bids will be kept - the others will be returned after three (3) days.

A satisfactory surety bond in the amount of one hundred percent of the total bid will be required, which shall include a Performance Bond and Labor and Material Payment Bond.

This bond will be held in force until the one-year warranty period has expired.

c) All employees of the Contractor or sub-contractors must be covered by West Virginia

Worker’s Compensation Insurance and unemployment compensation.

d) Prior to issuing a Notice to Proceed for Construction activities, the Contractor must submit the required documentation to be named as “Co-Applicant # 1” on the NPDES storm water permit application. A Notice to Proceed will not be issued until the Contractor signs the co-applicant form and submits it to the Office of Abandoned Mine Lands. Once the transfer has been completed, the Contractor shall be responsible for any fees associated with violations or fines assessed against the project.

e) Contractor will have 120 calendar days to complete this project and the $1000 per day liquidated damage clause is in effect.

f) The Contractor must comply with OSHA safety requirements and will be held liable for any infraction.

g) The contractor must pay wage rates based on current federal and state wage requirements established during the time the bids are submitted.

h) The design consultant and contract administrator for the project is

i) __Civil Tech Engineering Inc._____________, represented by Mark Pennington.

The Regional Engineer will be Eric Simpson , the Construction Engineer will be

Sheldon Holbert, the Construction Supervisor will be Justin Haymond, out of the Bridgeport AML

Office.

1. The engineers estimate for the project is $ 967,204.

2. All former/displaced coal mine industry workers who will be performing work on this project must be counted and that number reported to Civil Tech Engineering Inc. in the form of an email to the inspector.

3. I will answer questions today unofficially and where clarification is deemed necessary it will be addressed by addendum. However, if you want an official response to a question, it must be submitted in writing in accordance with the Requisition as follows:

Technical Questions due 10.29.25 by 4:00 pm.

Submit questions in writing to:

DEPProcurement@wv.gov

All written questions will be addressed by addendum

Addendums must be acknowledged with your bid.

A

N

I

S E

MP

E

R

L

I

B

E

R

I

M

O

N

T west virginia department of environmental protection

\\CTE2\AutoCad\22140 - Contract_6_Projects\22140 - Fairmont_Gateway_Connector\22140 - Fairmont_Gateway_Connector_Final_06262025 Rev2\22140 - 00 - Cover Sheet.dwg

\\CTE2\AutoCad\22140 - Contract_6_Projects\22140 - Fairmont_Gateway_Connector\22140 - Fairmont_Gateway_Connector_Final_06262025 Rev2\22140 - 02-E2_Fairmont_Gateway_Connector_Final.dwg