ADDENDUM NO 1 ARFQ DEP25-66 Valley Camp Mine Facilities.pdf

AGENCY SOLICITATION NUMBER – ARFQ DEP2500000066

VALLEY CAMP MINE FACILITIES

Addendum Number: __1__

The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[X] Modify bid opening date and time

[] Modify specification of product or service being sought

[] Attachment of vendor questions and responses

[X] Attachment of pre-bid sign-in sheet

[x] Correction of error

[X] Other

Description of Modification to Solicitation:

This Addendum issued to publish and distribute the attached documentation to the vendor community.

1. To publish pre-bid sign-in sheet

2. To modify bid opening time and date and vendor question deadline

3. To let vendor community know that questions at pre-bid and other questions submitted

Will be answered in a future addendum and also to let vendors know that a certified check will not be accepted as the 5% of total bid as was stated on the pre-bid meeting instructions – must be a bid bond in the amount of 5%.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Addendum #1 Valley Camp Mine Facilities

DEP 2500000066

Valley Camp Mine Facilities – Addendum #1 Page 1 of 1

Addendum #1 - AML Comments and Modifications

VALLEY CAMP MINE FACILITIES

DEP2500000066

The comments and questions identified from the Pre-Bid Conference (PBC) are not being provided within this Addendum (see as follows herein). Although, the Pre-Bid Checklist and the Sign in Sheet have been provided herewith.

AML Comments and Modifications:

1) Due to site condition changes, landowner issues and other project influences that were identified or questioned during the PBC held on April 23, 2025, and subsequently thereafter, the full extent of potential revisions to plans, specifications, quantities, etc., have not been completely determined yet. Therefore, responses to questions that were posed at the PBC and Vendor submitted questions thus far will not be answered in this Addendum #1. The PBC and other questions will be responded to as appropriate based on any influencing changes that may be provided in future addenda, as well as additional information, modifications, comments, etc., from AML.

2) The Vendor Questions deadline has been changed to be June 2, 2025. Bid Closing Date has been changed to June 16, 2025. Refer to wvOasis for any future changes to these deadlines.

Additional Comments and Modifications are to be provided in future Addenda

PREBID MEETING FOR THE: Valley Camp Mine Facilities

Requisition # ARFQ DEP2500000066

Everyone please sign the sign-in sheet. Anyone not signed in will not be eligible to bid on this project.

1. Bidding documents are available on the wvOASIS website at www.wvoasis.gov.

2. All bidders must have a wvOASIS Vendor Self Service account in order to submit electronic bids. Paper bids will not be accepted.

3. The Vendor Questions Deadline is April 30, 2025, at 4:00 pm (EST).

4. The Bid Opening Date is May 7, 2025, at 10:30 am (EST). All bids must be submitted electronically through wvOASIS.

5.

a) Contractor’s Public Liability Insurance and Comprehensive Vehicle Liability

Insurance are required in the amount of not less than $2,000,000.00 for bodily injury and property damage for each occurrence and $2,000,000.00 aggregate.

b) A bid bond in the amount of five percent (5%) of the total bid will be required. The three (3) lowest bids will be kept – the others will be returned after three (3) days.

c) A satisfactory surety bond in the amount of one hundred percent (100%) of the total bid will be required, which shall include a Performance Bond and Labor and Material Payment Bond. This bond will be held in force until the minimum one-year warranty period has expired or until the Final Inspection for warranty release has been performed and the final acceptance of the project, as determined by the WVDEP.

d) All employees of the Contractor or sub-contractors must be covered by West Virginia Worker’s Compensation Insurance and unemployment compensation.

e) The contractor will have 120 calendar days to complete this project and the $1,000 per day liquidated damage clause is in effect.

f) The Contractor must comply with OSHA safety requirements and will be held liable for any infraction.

g) The project is IIJA funded, and all Federal Requirements apply.

h) The Contractor must pay wage rates based on Davis-Bacon wage requirements.

Certified Payroll will be required and must be submitted weekly.

i) BABA requirements shall apply.

6. Prior to issuing a Notice to Proceed for Construction Activities, the Contractor must submit the required documentation to be named as “Co-Applicant #1” on the NPDES construction storm water permit. A Notice to Proceed will not be issued until the Contractor signs the co-applicant form and submits it to the Office of Abandoned Mine Lands & Reclamation. Once the transfer has been completed, the Contractor shall be responsible for any fees associated with violations or fines assessed against the project.

The project has been designed by The Thrasher Group, Inc., represented by Richard Hovatter.

The Regional Engineer will be Eric Simpson, the Construction Engineer will be Sheldon Holbert, the Construction Coordinator will be Justin Haymond, all out of the Fairmont AML Office.

Engineer’s Estimate is $859,600.00 All former/displaced coal mine industry workers who will be performing work on this project must be counted and that number returned to WVDEP-AML, in the form of an email to the AML Inspector.