ADDENDUM NO 1 ARFQ DEP25-09 KEMPTON REFUSE.pdf

AGENCY SOLICITATION NUMBER – ARFQ ______________

Addendum Number: ____

The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid closing date and time

[ ] Modify specification of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

This Addendum issued to publish and distribute the attached documentation to the vendor community.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Addendum #1 Kempton Refuse Rehabilitation

DEP 2500000009

Kempton Refuse Rehabilitation – Addendum #1 Page 1 of 1

Addendum #1 - AML Comments and Modifications

KEMPTON REFUSE REHABILITATION

DEP2500000009

The comments and questions identified from the Pre-Bid Conference (PBC) are not being provided within this Addendum (see as follows herein). Although, the Pre-Bid Checklist and the Sign in Sheet have been provided herewith.

AML Comments and Modifications:

1) Following the PBC that was held on August 15, 2024, it was deemed that significant changes to the project were necessary. Revisions to plans, specifications, quantities, etc., are currently being made but are not yet complete. Therefore, responses to questions that were posed at the PBC will not be answered in this Addendum #1. The PBC questions will be responded to as appropriate based on any influencing changes that will be provided in future addenda, as well as additional information, modifications, comments, etc., from

AML.

2) The most significant changes are on the northern side of the project sites main access road (West Kempton Road). The originally proposed waste site that was located at the existing failed reforestation area, Access Road #2, Stabilized Construction Entrance (SCE) #2, Permanent Sump #2, and related works a part thereof are being removed from the project.

The only works on the northern side of West Kempton Road that are currently planned to remain part of this project is the construction of Channel Repair #3, Access Road #4, SCE #4 and the Limestone Pond Rehab, and all related works a part thereof.

3) Item 8.0, “Topsoil Import”, per CY, is being DELETED. There will not be any topsoil needed to be imported. Soil Cover shall come from the existing project site work areas, and shall be used to cover any exposed refuse. As was previously prescribed, there will be no additional payment for soil cover as it is considered to be incidental to the work for which it is related to and / or incidental to the project.

4) The Bid Closing Date has been changed to September 24, 2024. Additionally, the deadline for submission of Vendor Questions has been changed to be September 17, 2024. Refer to wvOasis for any future changes to those deadlines.

Additional Comments and Modifications are to be provided in future Addenda

PREBID MEETING FOR THE: KEMPTON REFUSE REHABILITATION

Requisition # ARFQ DEP2500000009

Everyone please sign the sign-in sheet. Anyone not signed in will not be eligible to bid on this project.

1. Bidding documents are available on the WV Oasis website at www.wvoasis.gov.

2. All bidders must have a WVOasis Vendor Self Service account in order to submit electronic bids. Paper bids will not be accepted.

3. Bid Opening Date is August 29, 2024, at 10:30 am. All bids are to be submitted electronically through WV Oasis.

4. Plans and specifications are available on the WV Oasis website.

5. a) Contractor’s Public Liability Insurance and Comprehensive Vehicle Liability

Insurance are required in the amount of not less than $2,000,000.00 for bodily injury and property damage for each occurrence and $2,000,000.00 aggregate.

b) A certified check or bid bond in the amount of five percent (5%) of the total bid will be required. The three (3) lowest bids will be kept – the others will be returned after three (3) days.

c) A satisfactory surety bond in the amount of one hundred percent of the total bid will be required, which shall include a Performance Bond and Labor and Material Payment Bond. This bond will be held in force until the one-year warranty period has expired or the project is released from warranty (whichever is greater).

d) All employees of the Contractor or sub-contractors must be covered by West Virginia Worker’s Compensation Insurance and unemployment compensation.

e) Contractor will have 180 calendar days to complete this project and the $1,000 per day liquidated damage clause is in effect.

f) The Contractor must comply with OSHA safety requirements and will be held liable for any infraction.

g) IIJA BIL money applies. The Contractor must pay wage rates based on Davis-Bacon wage requirements. Davis-Bacon wage requirements can be found at https://sam.gov/wage-determination/WV20240061/5. Certified Payroll will be required and must be submitted weekly.

https://sam.gov/wage-determination/WV20240061/5

h) The project has been designed by The Thrasher Group, Inc. represented by Richard J. Hovatter, P.E.

The Regional Engineer will be Eric Simpson, the Construction Engineer will be Sheldon Holbert, the Construction Coordinator will be Justin Haymond, all out of the Fairmont AML Office.

Engineer’s Estimate is $2,449,505.00

BABA requirements will apply There are a few trees located at the western end of the reforestation area that must not be disturbed. These trees will be clearly identified by markings or other means. Other trees within the Limits of Disturbance are considered suitably small and are of such species that they are not subject to removal or seasonal tree clearing restrictions.

All former/displaced coal mine industry workers who will be performing work on this project must be counted and that number returned to WVDEP-AML, in the form of an email to the AML Inspector.