Addendum_II.pdf

Rev. 09/02/15

STATE OF CALIFORNIA

DEPARTMENT OF GENERAL SERVICES – PROCUREMENT DIVISION

Addendum II

DUE DATE

April 27, 2016 Responses must be delivered to the Procurement Division before 2:00 PM on the Due Date

SUPPLIER NAME AND ADDRESS

SOLICITATION NO.

0000000417-CDCR

DATE

February 23, 2016

DELIVERY DATE

As Specified

PAGE

PURCHASE ESTIMATE NO.

REQ-101259

AGENCY BILLING CODE

81000

AGENCY PURCHASE EST NO.

6000079948

F.O.B. DESTINATION UNLESS

BID STATES OTHERWISE

ARE YOU CLAIMING PREFERENCE

AS A CALIFORNIA CERTIFIED

SMALL BUSINESS?

YES NO

IF YES, MANUFACTURER?

ARE YOU A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% SMALL

BUSINESS SUBCONTRACTOR

PREFERENCE?

SUPPLIER CONTACT:

PHONE:

EMAIL:

____ % CASH DISCOUNT

FOR

PAYMENT WITHIN ____

DAYS

SEE REQUIRED PAYMENT

DATE OF THE GENERAL

PROVISIONS PARAGRAPH 30.

SHIP TO:

As Specified

NAME (PRINT)

TITLE

SIGNATURE DATE

FOR FURTHER INFORMATION, CONTACT:

BUYER: Vikki Eszlinger

PHONE: (916) 375-4499

EMAIL: Vikki.Eszlinger@dgs.ca.gov

SECTION 14835 ET SEQ. OF THE

CALIFORNIA GOVERNMENT CODE

REQUIRES THAT A 5% PREFERENCE BE

GIVEN TO BIDDERS WHO QUALIFY AS A

SMALL BUSINESS OR BIDDERS WHO

QUALIFY AS A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% CALIFORNIA

CERTIFIED SMALL BUSINESS

PARTICIPATION. FOR REQUIREMENTS

SEE TITLE 2, CALIFORNIA CODE OF

REGULATIONS, SECTION 1896, ET SEQ.

THE REQUIREMENTS FOR NONPROFIT

VETERAN SERVICE AGENCIES

QUALIFYING AS A SMALL BUSINESS

ARE CONTAINED IN SECTION 999.50 ET

SEQ. OF THE MILITARY AND VETERANS

CODE.

TELEPHONE NUMBER FAX NUMBER Return To:

DGS/PROCUREMENT DIVISION

707 3

RD

ST. 2

ND

FL (95605)

P.O. BOX 989054

W. SACRAMENTO, CA 95798

E-MAIL ADDRESS

FEDERAL EMPLOYER IDENTIFICATION NUMBER

Bidder offers and agrees if this response is accepted within 45 calendar days from the date of opening to furnish all of the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified above and subject to the attached General Provisions.

DECLARATIONS UNDER PENALTY OF PERJURY: By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed has complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) the National Labor Relations Board declaration set forth in Paragraph 43 of the General Provisions is true and correct. (3) If a claim is made for the small business preference, the information set forth within is true and correct.

ADDENDUM II FOR IFB #0000000417-CDCR

Addendum II is to provide the responses to all of the written questions received by the due date of March 24, 2016, and to revise the Key Action Dates as identified below:

KEY ACTION DATES

Invitation for Bid (IFB) Release February 23, 2016 Supplier Registration Due Date March 3, 2016 Mandatory Pre-Bid Conference /Site Visit March 17, 2016 Last Day to Submit Questions March 24, 2016 Bid Due Date April 13 27, 2016 Bid Evaluations Beginning on April 13 27, 2016 Prototype Development Beginning on May 2 17, 2016 Prototypes Due August 5 19, 2016 Prototype Testing Beginning on August 8 22, 2016 Notice of Intent to Award August 15 30, 2016 Contract Award August 16 31, 2016

The following documents are hereby attached and part of this addendum:

- Question and Answers of two (2) pages

- Images of food trays of four (4) pages

All other terms and conditions shall remain the same.

ADDENDUM #2

Invitation for Bid (IFB) 0000000417-CDCR

Questions and Answers # 1 Date: March 24, 2016

# Questions Answers

1.

We have the disposable contract for trays and such items. We are looking at the cost worksheet for this bid, it lists 2,419,000 each. For a 3 year contract, packaged at 500 per case, is basically less than 5000 cases over a 3 year period. One would have to ask, why such a formal bid for such a small amount with only one delivery location?

Please see the corrected quantities below:

(2,300 x 2 x 365 = 1,679,000 per year) (1,679,000 x 3 = 5,037,000 for 3 years) (5,037,000 ÷ 500 = 10,074 boxes of 500ea.)

2.

This bid only has one delivery location, is this a pilot program? No, this is not a pilot program and currently there is only one (1) facility using this particular type of disposable tray.

3.

I see that this bid is for a 3 year contract, is the listed bid quantity (2,419,000 each) for a one year period?

See question #1 above.

4.

Can you tell me how many trays are used per day?

4,600 per day (up to 6,000 per day)

5.

Can you tell me why the tray is listed 2 times? Are we to bid both items and the state is going to decide which type they want? Or, will the awarded contract have both items for the agency to purchase?

Per the IFB under Method of Award:

This solicitation shall be awarded by individual line item or "All or None” total for all line items, whichever is deemed by the State to be in its best interest.

This gives the State the option to decide to award one (1) type, both, or none, depending on the State’s best interest.

6.

There are two styles of trays stated on the Bid, Bio-based and Certified Compostable; will only one style of tray be selected?

See question #5 above.

7.

Is there a preference between the two tray styles?

Certified Compostable is preferred, but award will take into consideration difference in costs and award based on the State’s best interest.

8.

Are the Vendors required to quote both styles of trays?

Yes.

9.

As stated in paragraph 3.2.2.2, in regards to the manufacturer being listed on the BPI’s Certified Products Catalog, does the “hospital” tray need to be certified unto itself? As a BPI listed company might get its certification from other non-laminated trays or products, a laminated tray with a liner would not necessarily far under the BPI certification. How are you going to handle this aspect?

Per Bid Specification 7320-3282:

Items bid as “certified compostable trays” shall meet section 3.2.2.2: Trays must be certified “compostable” by Biodegradable Products Institute, Inc. and listed on BPI’s Certified Products Catalog (http://products.bpiworld.org/) by the first delivery date. A complete listing includes the manufacturer’s name and the manufacturer’s part number of the tray receiving the certification, which should match the tray being offered on the bid.

10.

Are the Botton-Out dimensions going to change? (Ref: 3.4.7)

The tray physical requirements are defined in Section

3.3 of the Specification. The current plastic tray dimensions provided in Section 3.3.4 are for reference only. Bidder is responsible for designing a tray that will meet all of Section 3.3 requirements. However, bottom dimensions less than the reference risks being Non- Compliant.

11. Will all testing be to the exact temperature and cooking duration stated in the BID?

Yes.

12.

Who is going to pay for the tooling of the tray?

All costs associated with the development and manufacturing of the food trays shall be inclusive in the bid cost.

13.

Can I get a picture of the current disposable tray inside the Burlodge oven?

Please see images attached of four (4) pages.

14.

Is there any chance we can have additional samples of the tray?

Yes, please contact the Procurement Official to arrange to pick up additional samples. Quantities are limited.

http://products.bpiworld.org/