Addendum_I_FINAL.pdf

NOTICE TO BIDDERS

ADDENDUM I

REQUEST FOR INFORMATION (RFI) # ADSST-2627,

“AI-DRIVEN SCHOOL SECURITY TECHNOLOGY

REVISED CLOSING DATE AND TIME: September 15, 2026, 2 P.M., LOCAL TIME

This Addendum consists of eleven (11) pages and this signature acknowledgment page. Please incorporate the attached information into your response.

This Addendum cover page must be signed and returned with your submission before the closing date and time shown above. Failure to fully execute all RFI documents may be cause for rejection of your submission.

CHARLES COUNTY PUBLIC SCHOOLS (CCPS) RESERVES THE RIGHT TO REJECT ANY OR

ALL SUBMISSIONS AND TO ACCEPT THE SUBMISSION(S) WHICH IS IN THE BEST

INTEREST OF CCPS.

EXCEPT AS MODIFIED HEREIN, ALL OTHER TERMS AND CONDITIONS OF RFI #

ADSST-2627 REMAIN IN FULL FORCE AND EFFECT.

Nelson E. Sample, CPPO Date

Procurement Manager

COMPANY NAME: ____________________________________________________

(print or type)

AUTHORIZED SIGNATURE: ___________________________________________________

Date

NAME AND TITLE: ___________________________________________________________

(print or type)

TELEPHONE NUMBER: (_______) ____________________________

MOBILE NUMBER: (________) _______________________________

EMAIL ADDRESS: __________________________________________

Docusign Envelope ID: 94396FE6-CDF8-8B23-808B-A363296FD430

9/2/2026

September 2025 Charles County Public Schools

Addendum I RFI # PWDE-2627, Portable Weapons Detection Equipment

ADDENDUM I

REQUEST FOR INFORMATION (RFI) # PWDE-2627

“AI-DRIVEN SCHOOL SECURITY TECHNOLOGY”

This addendum changes the Closing Date from September 8, 2026, 2 P.M. to September 15, 2026, at 2

P.M.

NOTE: THIS ADDENDUM CONSISTS OF: DELETIONS, QUESTIONS & ANSWERS

DELETION(S)

Revision to RFI # ADSST-2627, Section II. Purpose/Objective, Subsection C is hereby deleted in its entirety:

CCPS will invite those firms of interest, to demonstrate their systems during the tentative period of

SEPTEMBER 14-18, 2026. Once the responses have been received, CCPS will contact each selected

Vendor/Contractor and schedule a specific date time within this period to demonstrate their proposed solutions and the functionality of their system. CCPS reserves the right to adjust the demonstration schedule as necessary and will notify selected Vendors/Contractors accordingly.

Replacement Language:

At this time, CCPS intends to review information submitted in response to this Request for Information

(RFI) and will not be conducting vendor demonstrations as part of this process. The purpose of this RFI is to gather information regarding available technologies, capabilities, and industry best practices. CCPS reserves the right to request additional information and/or issue a future solicitation as deemed necessary.

RESPONSE TO QUESTIONS & ANSWERS

Q1. May the manufacturer of the video surveillance and AI platform submit the RFI response directly as the primary respondent?

A1. A manufacturer may submit a response directly; however, the response must reflect the manufacturer's own capabilities and offerings. Likewise, resellers, integrators, or other providers may submit separate responses regarding their respective capabilities. The

RFI is seeking information from individual organizations, and teaming or subcontracting arrangements are not being evaluated as part of this request.

Q2. If so, may the manufacturer identify an authorized local systems integrator within its response to provide the installation, commissioning, implementation, and ongoing field support portions of the project?

A2. Not at this time.

September 2025 Charles County Public Schools

Addendum I RFI # PWDE-2627, Portable Weapons Detection Equipment

Q3. Whether Mr. Stoddard has any role in reviewing, scoring, or advising on vendor submissions for

ADSST-2627, and if so, what conflict-of-interest disclosures or recusal procedures apply?

A3. ADSST-2627 is a Request for Information (RFI) issued solely for the purpose of gathering information regarding available technologies, capabilities, and industry best practices. As this is not a competitive procurement solicitation, no evaluation or selection committee has been established, and no award will be made as a result of this RFI.

If Charles County Public Schools elects to issue a future Request for Proposals (RFP) or other competitive solicitation related to this subject matter, all individuals participating in the evaluation process will be required to execute Organizational Conflict of Interest and

Non-Disclosure Statements prior to serving on an evaluation committee. Any actual, potential, or perceived conflict of interest identified through this process will result in the individual's removal from the evaluation committee.

Q4. What safeguards exist to firewall confidential and proprietary vendor materials from individuals with documented ties to a competing bidder?

A4. ADSST-2627 is a Request for Information (RFI) intended solely to gather information regarding available technologies, capabilities, and industry best practices. As no evaluation or selection committee has been established for this RFI, vendor responses are not being scored or ranked. Access to vendor submissions is limited to District personnel with a legitimate business need related to the District's review of the information received.

The District maintains policies and procedures addressing confidentiality, ethics, and conflicts of interest in procurement-related activities. Should the District issue a future competitive solicitation related to this subject matter, all evaluation committee members would be required to execute Conflict of Interest and Non-Disclosure Statements prior to participation. Any actual, potential, or perceived conflict of interest identified through that process would result in the individual's removal from the evaluation committee.

Q5. The District's general conflict-of-interest policy as it applies to procurement evaluators with vendor relationships of this kind?

A5. The District requires individuals serving in an evaluation capacity for competitive procurements to disclose any actual, potential, or perceived conflicts of interest. Prior to participating in the evaluation of proposals, evaluation committee members are required to execute Conflict of Interest and Non-Disclosure Statements. Any evaluator determined to have an actual, potential, or perceived conflict of interest with a vendor, proposer, or procurement matter will be removed from participation in the evaluation process. These requirements are intended to protect the integrity, fairness, and impartiality of the

District's procurement activities and to safeguard confidential and proprietary vendor information.

As ADSST-2627 is a Request for Information (RFI) and not a competitive solicitation, no evaluation committee has been established for this procurement. Should a future competitive solicitation be issued, the District's conflict-of-interest requirements would apply to all evaluation committee members.

Q6. Section II.A states the solution must not require vendor-hosted cloud services for video storage, AI processing, analytics, or system operation. Does “system operation” prohibit a vendor-hosted

September 2025 Charles County Public Schools

Addendum I RFI # PWDE-2627, Portable Weapons Detection Equipment management, administration, or user-authentication layer in cases where all video storage and AI inference occur on district-controlled hardware? If a management plane hosted outside district infrastructure is disqualifying, please confirm.

A6. Management plane can be hosted infrastructure but must adhere to security practices and protocols of CCPS. NIST and CSF Compliance requirements, and critical operation and functionally of the system must remain functional if Internet is inaccessible

Q7. Related to the above, is CCPS requiring that the platform remain fully operational with no external internet connectivity? If limited degradation is acceptable, what functions may CCPS tolerate being unavailable during a WAN outage?

A7. Must not interfere with critical operations of the system.

Q8. Will CCPS consider award through an existing cooperative purchasing contract in a future procurement? TREIN Management holds a TIPS cooperative contract. Confirmation would help vendors describe realistic procurement paths in their responses.

A8. No.

Q9. Can CCPS provide an inventory of the existing camera fleet, including manufacturer, model, resolution, and approximate age? Camera compatibility and readiness assessment answers depend heavily on this, and estimates without it will vary widely across vendor.

A9. If the project moves forward, yes. CCPS has Axis and a limited number of Sony cameras.

Q10. What video management system or recording platform is currently in place across the 39 schools and 7 educational centers? Is CCPS expecting a full replacement, or an analytics layer that overlays existing infrastructure?

A10. Hexagon Ocularis. Full Replacement.

Q11. What video retention period is CCPS targeting? Storage sizing and cost estimates at 500, 1,000, 1,500, and 2,000 cameras cannot be normalized across vendors without a common retention assumption.

A11. 14-day minimum retention period.

Q12. Does CCPS prefer a centralized data-center deployment, per-site servers, or a hybrid model?

Please also confirm whether inter-site bandwidth between school sites and any central facility is known, as this drives architecture recommendations.

A12. Hybrid

Q13. Does the approximate 2,000 camera count reflect current installed devices, a projected future state, or both? Please also confirm whether it includes the 7 educational centers and any administrative facilities.

A13. CCPS has roughly 2000 cameras spread across all schools, centers, and organizational buildings.

Q14. Section X limits the Letter of Intent to three pages. Is there an overall page limit for the response, and does CCPS prefer any specific format for pricing tables and technical appendices?

A14. The three (3) page limitation applies only to the Letter of Intent. There is no overall page limit for responses to this Request for Information (RFI). Vendors should provide

September 2025 Charles County Public Schools

Addendum I RFI # PWDE-2627, Portable Weapons Detection Equipment sufficient detail to address all requested information and must submit their responses in the format prescribed in Section X of the RFI.

CCPS does not prescribe a specific format for pricing tables or technical appendices beyond the requirements set forth in the RFI. Vendors may include supporting documentation, product specifications, brochures, technical materials, and pricing information as attachments or appendices, provided the overall submission follows the format and content requirements specified in the RFI.

Q15. Regarding the September 14 to 18 demonstrations, will CCPS provide a location with network access and live or test cameras for the hands-on requirement, or should vendors plan to bring their own equipment, cameras, and connectivity?

A15. See the Deletion section contained in this Addendum.

Q16. Is weapons detection intended to be addressed solely as a video analytics function within this

RFI, or would CCPS also like information on complementary detection technologies?

A16. Complementary detection capabilities.

Q17. Has CCPS identified a budget range or funding source for a potential future implementation?

A17. At this time, CCPS has not established a budget range or identified a specific funding source for a potential future implementation related to this Request for Information (RFI).

The purpose of RFI ADSST-2627 is to gather information regarding available technologies, capabilities, potential implementation approaches, and associated costs to assist the District in evaluating available options and determining future needs. Any future funding determination and budget allocation would be subject to the District's planning, approval, and procurement processes.

Q18. What Video Management System are you utilizing? What version of software?

A18. Hexagon Ocularis Version 6.1.1.12

Q19. Do you have a Security Operations Center (SOC) where the AI alerts will go?

a. Is it 24/7? b. What platform are you using (manufacturer, version), if different from the

VMS?

A19. No, alerts will be shared with the Office of School Safety and Security and school admin.

Q20. What is your existing IP camera infrastructure (camera manufacturers, resolution, type – e.g., visible, thermal, PTZ, fixed)

A20. Axis, Hikvision, and Sony currently used throughout the system. Mostly Axis cameras.

Most cameras are fixed with some PTZs. Resolutions range from 640x480 to 1920x1080.

Q21. Please identify any existing technology platforms, vendors, infrastructure standards, or systems that CCPS expects the proposed solution to integrate with or support, including access control, security systems, networking, server and storage infrastructure, identity and access management, alert management, or other relevant systems.

A21. Potentially access control and security systems.

Q22. Please describe your network infrastructure and speed.

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Addendum I RFI # PWDE-2627, Portable Weapons Detection Equipment

A22. Most sites uplinked at 10Gb/s Fiber Interconnection to a 40Gb/s backbone back to Central

Office; Two Remote Sites operates on a 1Gb/s Site-to-Site VPN Connection

Q23. Will you provide remote access (e.g., through VPN that can be closed after our work is completed) during configuration and support of the systems as opposed to having a technician onsite?

A23. Yes

Q24. Will we be able to deploy AI-systems sized for the number of cameras at each of schools and educational centers?

A24. Potentially.

Q25. Sections II.C and III.A state that selected firms will be required to provide a fully functional, hands-on demonstration during the tentative September 14 through September 18, 2026 demonstration period. Please clarify the District's expectations for the demonstration.

Specifically, will CCPS expect a vendor’s system to be setup with networking and cameras?

Will CCPS expect a vendor’s system to be setup on its network and connect to its cameras?

Will CCPS permit vendors to supplement the hands-on demonstration with presentation materials, including PowerPoint slides, recorded video clips demonstrating actual detections, and other supporting materials?

A25. See the Deletion section contained in this Addendum.

Q26. Assuming CCPS determines that a formal procurement is warranted following completion of this

RFI, what is the District's anticipated timeline for issuance of a subsequent RFP, vendor selection and award, contract execution, and commencement of implementation?

A26. At this time, CCPS has not determined the timeline for a potential subsequent RFP or related procurement activities. The District will evaluate the information received through this RFI before establishing a procurement schedule. Any future timeline will be communicated in the formal solicitation, if issued.

Q27. Section V states that submissions must include one signed original and one USB copy and that submissions transmitted via electronic means will not be accepted. As our project team will be traveling internationally during the submission period and will not be physically located in the area on September 8, 2026, please confirm whether CCPS would permit our team to submit an electronic PDF copy of the fully executed and signed response by email by the September 8, 2026, 2:00 P.M. deadline, with the required signed original and USB copy subsequently delivered to CCPS by U.S. mail or common carrier at a later date.

A27. See the Deletion section contained in this Addendum.

Q28. The RFI states that CCPS's preferred solution is a Commercial Off-The-Shelf (COTS) AI-enabled video analytics and camera security platform capable of operating entirely within CCPS-controlled infrastructure without reliance on vendor-hosted cloud services. Please clarify whether

CCPS would consider a cloud-based or hybrid deployment model as an alternative, provided the solution can demonstrate compliance with the District's security, privacy, data governance, cybersecurity, operational, and regulatory requirements.

A28. Yes, the District will consider a Hybrid deployment if it complies with District’s Security, Privacy, Governance, Cybersecurity, Operational and Regulatory Requirements.

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Addendum I RFI # PWDE-2627, Portable Weapons Detection Equipment

Q29. Section IV.B states that qualified firms must have a minimum of five years of experience providing and fully implementing successful AI-enabled video analytics platforms, including successful K-12 solutions and implementations. Eluviant has 9 years of experience successfully deploying AI-enabled video analytics platforms globally however it sells through integrators who do not have to expose their customers. They may have K-12 customers they are not aware of them, however, they have known deployments at universities. Would this disqualify us from consideration?

A29. Potentially. Would be explored if we move forward.

Q30. Please clarify CCPS's expectations regarding the procurement, ownership, installation, configuration, and ongoing maintenance of the server and compute infrastructure required to support the proposed AI-enabled video analytics platform. Does CCPS anticipate providing the required infrastructure, or should vendors include the procurement and implementation of servers, GPUs, storage, and other required infrastructure as part of the proposed solution?

A30. Vendor should include all procurement, implementation, maintenance/warranty, and required infrastructure as a part of the proposed solution. This should include Servers, GPU, Storage and any other requirements that may be needed for full implementation.

Vendor should also include future lifecycle management of the products being implemented

Q31. Can CCPS provide a breakdown of the existing ~2,000 cameras (including the presence of any legacy analog units) by manufacturer, model, and approximate age? compliant?

A31. If we move forward this will be done.

Q32. Does the district intend to replace any existing cameras as part of this AI deployment, or is the expectation that the selected vendor’s AI platform will process the existing video streams? Will

CCPS mandate that all new camera deployments be strictly ONVIF Profile S, T, and G?

A32. CCPS consistently adds and replaces cameras.

Q33. Will the required on-premises server infrastructure be housed in a centralized district data center, or distributed locally across the 46 individual facilities? What is the available network infrastructure between schools and the central data center (e.g., 1Gbps vs. 10Gbps LAN/WAN connectivity), and will the district evaluate architectures based on their outbound internet bandwidth consumption?

A33. Please see Q22 for interconnection LAN/WAN. Datacenter or distributed is acceptable.

District will evaluate based on outbound internet consumption as it is limited. Vendor required to provide bandwidth usage estimates prior to implementation

Q34. What is the district’s mandated video retention period (e.g., 30, 45, or 60 days) and preferred recording parameters (e.g., 15 FPS at 1080p)? Are there distinct retention and resolution requirements for interior versus exterior fields of view?

A34. 14-day minimum retention period. 10 FPS at 480P minimum. No

Q35. Regarding the detection of "unauthorized exterior door openings," is CCPS seeking a purely video-based analytic (e.g., line-crossing), or does the district require the video platform to

September 2025 Charles County Public Schools

Addendum I RFI # PWDE-2627, Portable Weapons Detection Equipment integrate natively with physical door contact alarms to trigger immediate camera verification? If integration is mandated, what is the current PACS manufacturer?

A35. Line crossing.

Q36. The RFI mandates the detection of "medical emergencies" and "fighting." Because video systems are strictly prohibited in privacy-sensitive areas like restrooms and locker rooms, is CCPS open to solutions that natively integrate intelligent audio and environmental sensors to detect aggression, gunshots, and spoken keywords for help?

A36. Yes

Q37. Will the personnel responsible for reviewing AI-generated alerts be centralized dispatchers or distributed staff (e.g., SROs and Principals)? Furthermore, does CCPS prefer an end-to-end manufacturer capable of automating critical alerts directly to two-way radios (e.g., Radio Alert) to execute immediate, campus-wide lockdown protocols?

A37. Distributed to select staff. End to end is a potential tool we could explore.

Q38. What strict security compliance documentation is required for vendor evaluation (e.g., SOC 2

Type II, SOC 3, HECVAT)? For critical alerts such as Visible Firearm Detection (VFD), does

CCPS accept architectures that require cloud-verification, or does the district mandate localized, on-premises AI processing to eliminate life-threatening verification latency during an active threat?

A38. See A47 for security compliance documentation which will include SoC 2 Type II for

Vendor Evaluation. CCPS will accept Hybrid architecture but must remain at the lowest latency possible for determination and handling of Life-Threating/Active Threat situations

Q39. Will CCPS accept responses and demonstrations from vendor teams (for example, a video-analytics platform provider supported by systems-integration and cybersecurity partners)? If so, does the five-year experience requirement in Section IV.B apply to the team collectively or to each participating firm individually?

A39. For the experience requirement outlined in Section IV.B, each participating firm on the vendor team must independently meet the minimum requirement of five (5) years of experience. The requirement applies to each firm rather than being satisfied collectively by the team. Regarding demonstrations, see the Deletion section contained in this Addendum.

Q40. What criteria will CCPS use to determine which respondents are "deemed qualified" to be invited to the September 14–18, 2026 demonstrations, and may partner-firm personnel participate in a joint demonstration?

A40. See the Deletion section contained in this Addendum.

Q41. If a Request for Proposals results from this RFI, does CCPS anticipate a single award encompassing software, hardware, and installation services, or potentially separate procurements for the platform license and for integration/implementation services?

A41. Unknown at this time.

September 2025 Charles County Public Schools

Addendum I RFI # PWDE-2627, Portable Weapons Detection Equipment

Q42. Can CCPS describe the existing camera environment: the approximate number of cameras currently deployed, camera manufacturers and models, the video management system (VMS) in use, and the approximate proportion of ONVIF-compliant IP cameras versus analog cameras?

A42. Roughly 2000 cameras, inventory would be provided if we move forward.

Q43. What video retention period (in days), target resolution, and frame rate should vendors assume, and does CCPS intend for AI analytics to run concurrently on all cameras or on a prioritized subset?

A43. 14-day minimum retention period.

Q44. Can CCPS describe the network topology connecting the 39 schools and 7 educational centers

(available bandwidth per site) and the data center or server-room facilities available to host on-premises GPU compute?

A44. Please refer to Q22 for available interconnected bandwidth. Please refer to Q33 for

Datacenter or Distributed location

Q45. For the pricing scenarios of approximately 500, 1,000, 1,500, and 2,000 cameras, is a phased deployment acceptable in the cost model, and should estimates assume vendor-provided server hardware or District-procured hardware built to vendor specifications?

A45. Please refer to A33 of the Addendum

Q46. Does "district-controlled infrastructure" permit a District-managed private cloud or colocation facility, or strictly on-premises servers within CCPS facilities? Are limited, fully disclosed outbound connections (for example, license validation or security patch retrieval) permissible?

A46. On-premises servers within CCPS Facilities, hybrid deployments acceptable, outbound connections permissible

Q47. Which compliance frameworks does CCPS expect the solution to satisfy — for example FERPA, CIPA/COPPA, Maryland student data privacy statutes, and MSDE responsible-AI guidance — and does CCPS anticipate requiring security certifications or attestations (such as SOC 2 or

StateRAMP) in a future RFP?

A47. Contractor shall comply with all applicable federal and State of Maryland laws and regulations governing the privacy, confidentiality, and security of data, including but not limited to:

• The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g)

• Children’s Online Privacy Protection Act (COPPA) (15 U.S.C. § 6501–6506)

• Protection of Pupil Rights Amendment (PPRA) (20 U.S.C. § 1232h)

• Individuals with Disabilities Education Act (IDEA) (20 U.S.C. § 1400 et seq.)

• Maryland Personal Information Protection Act (PIPA), Md. Code, Commercial Law § 14-3501 et seq.

• Maryland Protection of Information by Government Agencies (PIGA), Md. Code, State

Government § 10-1301 et seq.

• Maryland Student Data Privacy Laws, including Md. Code, Education § 4-131 and § 7-910

• Maryland Confidentiality of Medical Records Act (MHIPA), Md. Code, Health-General § 4-

301 et seq., if applicable

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Addendum I RFI # PWDE-2627, Portable Weapons Detection Equipment

Contractor shall align its privacy and security practices with applicable CCPS requirements, recognized public-sector cybersecurity practices, and relevant principles reflected in

Maryland Department of Information Technology cybersecurity and privacy policies, including data protection, access control, cybersecurity governance, and risk management.

Contractor shall also align its practices with recognized standards, including the NIST

Cybersecurity Framework (CSF), NIST SP 800-53, and NIST SP 800-88, as applicable to the services provided.

Contractor will also provide SoC 2 Type II certification

Q48. Does CCPS intend to prohibit facial recognition and other biometric identification capabilities outright, or will such capabilities be evaluated case-by-case subject to policy and statutory constraints?

A48. CCPS will not use facial recognition technology.

Q49. What integrations with existing District systems are anticipated — for example access control, visitor management, the student information system, mass-notification platforms, or law-enforcement/SRO dispatch workflows?

A49. Future evaluation/Determination

Q50. Does CCPS have expectations regarding detection accuracy or false-positive rates, and will quantitative performance benchmarks be part of a future evaluation?

A50. Future evaluation.

Q51. Attachment I requests a DUNS number; because DUNS was retired in April 2022, should respondents instead provide their SAM.gov Unique Entity ID (UEI) or EIN?

A51. CCPS acknowledges that the DUNS Number is no longer used by the federal government as the identifier for SAM.gov registrations and has been replaced by the Unique Entity

Identifier (UEI) for federal award and registration purposes. However, CCPS continues to utilize DUNS Numbers for vendor identification and due diligence activities, including the review of Dun & Bradstreet business information and reporting. Therefore, vendors should provide their DUNS Number.

Q52. Can CCPS share the anticipated budget range or funding source (for example, school-safety grant funding) and the target timeline for issuing a resulting RFP, if one is issued?

A52. At this time, CCPS has not established a budget range or identified a specific funding source for a potential future implementation related to this Request for Information (RFI).

The purpose of RFI ADSST-2627 is to gather information regarding available technologies, capabilities, potential implementation approaches, and associated costs to assist the District in evaluating available options and determining future needs. Any future funding determination and budget allocation would be subject to the District's planning, approval, and procurement processes.

Q53. Why can’t the RFI submission be delivered through eMMA or via secure email?

A53. CCPS does not utilize eMMA as a submission platform for solicitations. RFI ADSST-2627 was posted on eMMA as a public notice to provide access to interested vendors; however, September 2025 Charles County Public Schools

Addendum I RFI # PWDE-2627, Portable Weapons Detection Equipment the eMMA posting method used for this RFI does not permit the submission of responses through the eMMA system.

Q54. Please confirm whether operation without any vendor-hosted cloud dependency is an absolute requirement for a future procurement, and clarify whether limited outbound communications for software licensing, threat-signature updates, security patches, or vendor support would be permissible.

A54. On-premises or Hybrid Models are acceptable, with limited outbound connectivity due to bandwidth requirements

Q55. Please provide the manufacturers, models, approximate quantities, resolutions, codecs, ONVIF profiles, and current video-management platform associated with the district’s existing cameras, together with any planned camera replacements

A55. This will be done if we move forward. CCPS has mostly axis cameras and some Sony.

Q56. Should vendors assume that CCPS will procure and operate the recommended servers, GPUs, storage, and networking, or should future pricing include vendor-furnished on-premises infrastructure and lifecycle replacement?

A56. Please see A30 in this Addendum

Q57. May the minimum five-year AI-enabled video analytics and successful K–12 implementation requirement be satisfied through the combined experience of the respondent and a named OEM, subcontractor, or implementation partner?

A57. For the experience requirement outlined in Section IV.B, each participating firm on the vendor team must independently meet the minimum requirement of five (5) years of experience. The requirement applies to each firm rather than being satisfied collectively by the team. Regarding demonstrations, see the Deletion section contained in this Addendum.

Q58. For selected-vendor demonstrations, will CCPS provide representative live or recorded camera feeds, and what scenarios, performance measures, alert-latency targets, or false-positive criteria will be used to assess demonstrated functionality?

A58. See the Deletion section contained in this Addendum

Q59. For the Sept 14–18 demo, will CCPS provide the cameras, feeds, and network, or should we bring our own self-contained demo setup with simulated feeds? Where will the demo be held?

A59. See the Deletion section contained in this Addendum

Q60. Does CCPS have a specific Maryland/MSDE AI policy or template we should map our response to, or should we describe our own AI governance framework?

A60. Vendor should align The Maryland State Responsible AI Policy in addition to MSDE AI guidance. Vendor should also be adhere with A47 in the Addendum. Vendor is free to describe their own AI governance framework.

Q61. To make sure our capabilities match your intent, could you clarify how you'd like these to work?

Elopement — any student crossing a campus boundary, or tracking specific at-risk students from a watchlist? Exterior door opening — detected by video only, or through integration with existing door sensors / access-control systems? Fighting — what behaviors should trigger an alert (e.g., physical contact, aggressive movement)? Medical emergencies — which situations

September 2025 Charles County Public Schools

Addendum I RFI # PWDE-2627, Portable Weapons Detection Equipment are priority (falls, seizures, cardiac), and is general "person collapsed / not moving" detection enough?

A61. Elopement : Could include a watchlist, but must include perimeter monitoring and boundary control notification. Exterior door opening — video only. Fighting — physical contact, aggressive movement). Medical emergencies: person collapsed and not moving.

Q62. How many days of continuous video footage does CCPS require the system to retain? Is the retention requirement different for AI detection events vs. full recorded footage?

A62. 14-day minimum retention period.

Q63. Will AI processing servers be hosted centrally in one district data center, or distributed across individual school buildings? What network bandwidth is available between school sites?

A63. Please refer to A33 for the data center/distributed and A22 for the bandwidth in this addendum.

Q64. Is there a particular motivation or driver for CCPS prioritizing this now?

A64. CCPS is exploring what capabilities are in the market today.

Q65. What existing video management solution do you currently have in place, and how are your cameras currently connected?

A65. Hexagon Ocularis. Hard wired to POE switches.

Q66. Does CCPS have a preference for a solution hosted in the cloud vs. on prem? If on-prem, does

CCPS have the additional hardware capacity/infrastructure?

A66. Please refer to A33 in this addendum.

Q67. How is CCPS monitoring their cameras today?

A67. Through the VMS.

Q68. Can you provide a breakdown of the number of camera streams at each location at 500, 1000, 1500, and 2,000 cameras? For example, the high schools would have more cameras than the elementary schools and therefore could require more licensing and hardware.

A68. If CCPS moves forward this will provided.

Q69. Can you provide the make/models of the cameras at each location? This is needed to accurately estimate the hardware required

A69. We can and will if we move forward. We are exploring capabilities at this point not looking for a quote.

Q70. If cloud-based, do you have sufficient internet bandwidth to support the level of video streams requested in the RFI?

A70. Please refer to A33 in this Addendum.

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Addendum I RFI # PWDE-2627, Portable Weapons Detection Equipment