Addendum I.pdf

This is an Addendum I document issued by Charles County Public Schools (CCPS) in Maryland related to a solicitation for diplomas, diploma covers, and certificates. The addendum provides clarifications and modifications to the original procurement requirements. Key modifications include revised specifications for diploma covers, which now require a minimum weight of 80 lb. cover stock (previously unspecified), and clarification that all diplomas must be printed on 24 lb. bond paper. The addendum also addresses questions regarding order fulfillment timelines, confirming that the successful contractor must be capable of processing and delivering replacement orders within thirty (30) calendar days of receipt. Additionally, the addendum specifies that samples submitted with proposals must include examples of the proposed diploma stock, covers, and any optional certificate designs being offered. The contract remains scheduled to commence on July 1, 2026, with CCPS reserving the right to award either a single contract or multiple separate contracts based on what serves the agency's best interests.

The addendum clarifies that pricing shall remain firm and fixed throughout the contract term, with any price adjustments requiring written authorization from CCPS. No information regarding set-asides, incumbent contractors, specific funding amounts, or renewal options is addressed within this addendum. The document reinforces that the successful vendor must demonstrate capacity to fulfill both initial orders and ongoing replacement requests throughout the life of the contract, though the specific contract term length is not detailed in this addendum.