Addendum_Form.docx

This is an Addendum Form for a Cancer Screening Services contract issued by the City of Phoenix, Arizona. The addendum extends the offer due date to October 18, 2022 at 2:00 p.m. and provides a template structure for documenting vendor inquiries, city responses, and specification changes related to the solicitation. The contract encompasses comprehensive cancer screening services for approximately 14,000 city employees, with particular emphasis on first responders and firefighting staff. Required screening services include dermatology consultations, full body skin examinations, low-dose lung CT scans, MRI imaging, ultrasounds, colonoscopy, endoscopy, pathology, PET-CT scans, PSA testing, and blood work with post-examination consultations. The five-year contract commences on or about July 1, 2027. Key solicitation dates include a pre-offer conference on January 12, 2026 at 2:00 PM and written inquiries due by January 23, 2026 at 2:00 PM, with sealed proposals due on February 2, 2026 at 2:00 PM.

The contract carries a maximum annual value of $3,500,000 with firm and fixed pricing for the initial one-year period and potential annual price increase requests permitted with 60 days' written notice. Contractors must maintain a principal place of business in the Phoenix metropolitan area and demonstrate a minimum of five years' experience performing all specified screening services. Insurance requirements include $2,000,000 in Commercial General Liability, $1,000,000 in Professional Liability/Medical Malpractice coverage per claim, and $1,000,000 in Network Security and Privacy Liability per claim. Significant Disadvantaged Business Enterprise (DBE) and Small Business participation requirements mandate that contractors submit initial and annual Small Business Participation Plans within 30 calendar days of contract award. Monthly invoicing requires detailed itemization of each screening, test, and procedure with associated costs, processed within 45 days of invoice receipt. Vendors must execute a Business Associate Agreement to ensure HIPAA compliance and adhere to strict background screening and data protection standards.