Addendum_Form.docx

This is an Addendum Form for the City of Phoenix's Invitation for Bid (IFB-26-0116) for Evidence Bags to be supplied to the Phoenix Police Department. The solicitation requests sealed offers for custom evidence bags in multiple configurations, including Poly/Poly material bags, Poly/Paper material bags, standard LDPE rifle bags, and generic clear bag options, with all bags required to include self-seal adhesive tape and meet specified seal strength, thickness, and integrity requirements. The contract term is five years with five optional one-year renewal periods commencing on or about May 1, 2026. A Pre-Offer Conference is scheduled for February 19, 2026, at 10:00 a.m. (non-mandatory), written inquiries are due by February 20, 2026, at 3:00 p.m., and sealed offers with physical samples must be received by March 3, 2026, at 3:00 p.m. This Addendum extends the Offer Due Date to October 18, 2022, at 2:00 p.m. Physical samples of each bag type must accompany the sealed offer and will be tested by the City for thickness compliance, seal integrity, and seam strength.

Pricing must be submitted on a per-unit basis by line item as firm and fixed for the initial one-year period, with subsequent year price increases requiring 60 days' written notice and supporting documentation subject to City approval. Offerors must have been in operation for a minimum of five years providing similar goods or services. The solicitation includes compliance requirements for Disadvantaged Business Enterprise (DBE) and Small Business Participation Plans under 49 CFR Part 26, applicable to Federal Transit Administration-assisted projects. Upon award notification, offerors must submit certificates of insurance within 14 calendar days, including Commercial General Liability ($2,000,000 general aggregate), Automobile Liability ($1,000,000 combined single limit), and Workers' Compensation coverage. Award will be made to the lowest responsive and responsible offeror whose offer conforms to all material requirements, with delivery required to 100 East Elwood Street, Phoenix, Arizona 85040, on an as-needed basis during business hours (8:00 a.m. to 3:00 p.m., Monday through Friday, excluding City holidays), and payment made within 30 to 45 calendar days of invoice receipt.