Addendum_Form.docx
DOCX document 31 KB Posted
- Attached to
- Lutron Lighting Systems
- Solicitation number
- IFB PCC-26-0101
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is an Addendum Form issued by the City of Phoenix for a five-year Lutron lighting systems contract for the Phoenix Convention Center, commencing on or about March 1, 2026. The addendum extends the offer due date to October 18, 2022 at 2:00 p.m. and provides a template for documenting vendor inquiries and city responses along with any solicitation changes. The solicitation includes a non-mandatory pre-offer conference and site visit scheduled for November 19, 2025, with written inquiries due by December 5, 2025, and final sealed offers due by December 19, 2025. The contract encompasses comprehensive lighting system support services, including preventive and corrective maintenance, remote and onsite diagnostics, system optimization, parts replacement, technical consultation, and emergency response for Lutron Quantum systems. Offerors must acknowledge receipt and acceptance of the addendum through the City's Procurement Portal.
Bidders must be authorized Lutron Services providers with factory support and maintain at least two certified technicians on Lutron Quantum systems, supported by a current letter from Lutron confirming distributor status. The pricing proposal is structured on an as-needed basis with two primary line items: a technician hourly rate and a parts discount rate based on catalog pricing. The solicitation mandates significant focus on Disadvantaged Business Enterprise (DBE) and small business participation, requiring contractors to submit monthly documentation of participation through the City's Certification and Compliance System and provide an annual Small Business Participation Plan. Contractors must maintain comprehensive insurance coverage, including commercial general liability and workers' compensation with the City of Phoenix named as an additional insured, and comply with background screenings, safety protocols, and non-discrimination policies. The contract will be awarded through City Council and becomes effective upon signature and recording by the City Clerk's department, with termination provisions allowing conclusion at the end of the term or through specific agreement clauses.
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Text version
[Insert OpenGov Project ID] Title: [Insert Solicitation Title] Offer Due Date: [Insert Date and Time]
ADDENDUM [Insert Number] [Possible Options]
CHANGES
Section 1, Instructions, Subsection 1.4, Timeline – Schedule of Events is amended. The Offer Due Date is extended to October 18, 2022 at 2:00 p.m.
VENDOR’S INQUIRIES AND CITY’S RESPONSES
Please make the following changes to the above-referenced solicitation:
QUESTIONS AND ANSWERS:
Note: Spelling, grammar, and punctuation of the questions are shown exactly as submitted by the potential respondents.
| No. |
| Question |
| Answer |
1.
2.
3.
4.
5.
6.
7.
CHANGES
Change 1 - [Insert Change] {Example: Section 1, Instructions, Subsection 1.4, Timeline – Schedule of Events is amended. The Offer Due Date is extended to October 18, 2022 at 2:00 p.m.}
The balance of the specifications and instructions remain the same. The Offeror must acknowledge receipt and acceptance of this addendum through the City’s Procurement Portal.
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