Addendum_Form.docx

This is an Addendum Form issued by the City of Phoenix for a Cancer Screening Services solicitation. The addendum extends the offer due date to October 18, 2022 at 2:00 p.m. and provides a template for documenting vendor inquiries and city responses, as well as additional changes to the original solicitation. The document serves as an official modification to the cancer screening services contract, which seeks a comprehensive provider for approximately 14,000 city employees with a five-year term commencing on or about July 1, 2027. Key solicitation dates include a pre-offer conference on January 12, 2026 at 2:00 PM, written inquiries due by January 23, 2026 at 2:00 PM, and sealed proposals originally due February 2, 2026 at 2:00 PM, with this addendum now extending the deadline to October 18, 2022. The selected vendor must provide extensive screening services including dermatology consultations, full body skin examinations, low-dose lung CT scans, MRI imaging, ultrasounds, colonoscopy, endoscopy, pathology, PET-CT scans, PSA testing, and blood work with post-examination consultations.

Contractors must maintain a principal place of business in the Phoenix metropolitan area and demonstrate a minimum of five years' experience performing all specified screening services. The contract carries a maximum annual value of $3,500,000 with firm and fixed pricing for the initial one-year period and potential annual price increase requests permitted with 60 days' written notice. Contractors must meet substantial insurance requirements, including $2,000,000 in Commercial General Liability, $1,000,000 in Professional Liability/Medical Malpractice coverage per claim, and $1,000,000 in Network Security and Privacy Liability per claim. The procurement mandates significant Disadvantaged Business Enterprise and Small Business participation requirements, with contractors required to submit initial and annual Small Business Participation Plans within 30 calendar days of contract award. Offerors must execute a Business Associate Agreement to ensure HIPAA compliance, adhere to strict background screening standards, and submit detailed monthly invoices with itemization of each screening, test, procedure, and associated cost, with payment processed within 45 days of invoice receipt.