Addendum_Form.docx

This is an Addendum Form issued by the City of Phoenix for a Lutron lighting systems contract opportunity. The addendum extends the offer due date to October 18, 2022 at 2:00 p.m. for the five-year Lutron Lighting Systems contract for the Phoenix Convention Center, which is scheduled to commence on or about March 1, 2026. The solicitation requires sealed offers from authorized Lutron Services providers with factory support and a minimum of two certified technicians on Lutron Quantum systems. A non-mandatory pre-offer conference and site visit were scheduled for November 19, 2025, with written inquiries due by December 5, 2025. The addendum template provides a section for vendor inquiries and the City's responses, with space for seven numbered questions and answers to clarify solicitation requirements. Offerors are required to acknowledge receipt and acceptance of the addendum through the City's Procurement Portal.

The pricing proposal is structured on an as-needed basis with two primary line items: technician hourly rates and parts discount rates based on catalog pricing. The contract emphasizes Disadvantaged Business Enterprise (DBE) and small business participation, requiring contractors to demonstrate good faith efforts to promote DBE firm involvement and submit monthly documentation through the City's Certification and Compliance System. Bidders must maintain comprehensive insurance coverage, including commercial general liability and workers' compensation with the City of Phoenix named as an additional insured. Contractors must comply with city requirements including background screenings, safety protocols, and non-discrimination policies. The contract will be awarded by City Council and becomes effective upon signature and recording by the City Clerk's department, with termination occurring at the end of the five-year term or through specific agreement provisions.