Addendum_Form.docx

This Addendum Form relates to the City of Phoenix Finance Department's Central Procurement solicitation (IFB-26-0057) for various landscape, agricultural, and field maintenance equipment, parts, and accessories from 38 specified manufacturers. The solicitation seeks sealed offers for a five-year contract commencing on or about April 1, 2026, covering equipment, parts, and accessories for landscape, agricultural, and field maintenance operations. A pre-offer conference is scheduled for December 19, 2025, at 2:00 p.m. via WebEx, with written inquiries due by December 29, 2025, at 2:00 p.m. The addendum extends the sealed offer due date to October 18, 2022, at 2:00 p.m. through the City's electronic Procurement Portal, with all responses required to remain firm for 180 calendar days. The contract period extends for five years from the effective date, with potential for extensions.

Contractors must submit pricing as percentage discounts from manufacturers' most recent published price lists, with all prices FOB destination and definitive delivery times required. Evaluation criteria include responsiveness, responsibility, and lowest overall pricing, with the City reserving the right to award by individual line items, groups, or combinations most advantageous to the city. Contractors must demonstrate a minimum of three years of operational history with experience in similar goods and services. Required insurance includes commercial general liability of $2,000,000 aggregate, automobile liability of $1,000,000 combined single limit, and statutory workers' compensation coverage, with certificates of insurance due within 14 calendar days of award. The Supplemental Terms and Conditions document references Disadvantaged Business Enterprise (DBE) requirements and nondiscrimination standards. Contractors with more than 35 employees must prohibit discrimination based on sexual orientation and gender identity. The addendum requires offerors to acknowledge receipt and acceptance through the City's Procurement Portal.