ADDENDUM.pdf

Department of Airports

Cindy Nichol

Director

County of Sacramento

Divisions

Operations & Maintenance

Finance & Administrative Services

Commercial Development

Planning & Development

6900 Airport Boulevard, Sacramento, CA 95837

Office (916) 929-5411 | air-market@saccounty.gov

July 17, 2026

To: Prospective Proposers

From: William Wallace

Administrative Services Officer II Sacramento County Department of Airports

Subject: Addendum #2 – RFP for On-Call Architectural and

Engineering Services at Sacramento County Department of Airports

This addendum provides updates to the Request for Proposals (RFP) referenced in the subject line and responses to questions received by the Department of Airports (Department) from potential proposers prior to the deadline designated in the RFP as well as updates to certain sections of the RFP document.

The Department received one hundred and eighteen (118) questions regarding the RFP. One (1) question was received after the Question deadline which is not included in these responses. Listed in Attachment 1 are the one hundred and seventeen (117) questions received prior to the deadline and the

Department’s responses. The questions listed are in the exact format received by the Department, with no corrections made for spelling or grammar.

RFP Update

All references to “Request for Qualifications” in the Request for Proposals shall be replaced with “Request for Proposals.”

All references to “SOQ” or “Statement of Qualifications” in the Request for Proposals shall be replaced by “Proposal.”

Section VIII Subsection D “Page Limits” is replaced in its entirety as follows:

Proposals must be typed or printed in a font no smaller than eleven (11) point, on 8.5” by 11” sized pages. The proposal should be concise and must not exceed forty (40) pages per discipline area for which the proposer intends to compete, including any marketing materials.

The following items are not included in the page limit count:

1. Cover page;

2. Table of contents, section dividers, and intentionally blank pages;

3. Cover letter;

4. Staff resumes;

5. Consultant’s team organization chart;

6. County of Sacramento Contractor Certification of Compliance Form;

7. Contractor Identification Form; and

8. Financial Statements

Section X. “Proposal Contents” is replaced in its entirety as follows:

The selected Consultant must demonstrate the capability to provide the services described in this RFP for airports or other large public-use facilities operating in occupied, secure, or continuously operating environments.

Proposals shall address the following components in a clear, well-organized narrative. The Department reserves the right to request additional information as necessary to evaluate the Consultant's qualifications and ability to perform the requested services.

1. Clearly identify the discipline area(s) for which the Consultant is submitting a proposal:

• Architectural

• Civil

• Structural

• Mechanical/Plumbing

• Electrical

• Cost-Estimating

Consultants seeking consideration for more than one discipline area shall provide separate responses to Items 2 through 7 for each discipline and clearly identify the applicable discipline area(s).

2. Describe the company and demonstrate how it meets the minimum qualifications for the proposed discipline area(s).

3. Describe the company's experience and qualifications in the proposed discipline area(s) by demonstrating experience with clients or projects of similar size, scope, and complexity, or experience with public-sector projects.

4. Demonstrate knowledge of applicable codes, regulations, permitting processes, and experience working in occupied, secure, or 24/7 operating facilities.

5. Demonstrate relevant project experience for the proposed discipline area(s), including successful completion of comparable projects within the last five (5) years, the ability to manage schedules and budgets, and experience coordinating with multidisciplinary teams and public stakeholders.

6. Demonstrate the company's capacity and responsiveness, including its current workload, ability to meet project timelines, ability to respond to urgent or time-sensitive assignments, and availability of staff to support multiple concurrent task orders, if required.

7. Identify specific projects completed within the past five (5) years that highlight the company's relevant experience and qualifications for the proposed discipline area(s) and demonstrate its past performance regarding schedule, budget, project team capabilities, responsiveness, collaboration, and communication.

Section XI. “Fee Structure, Proposal Cost, and Scope” is replaced in its entirety as follows:

Please include the hourly rates proposed for the services associated with each proposed discipline area. Clearly identify any overhead multipliers or other fees not covered by the stated hourly rates, if applicable. The terms of the resulting agreement will be subject to negotiations between the Department and the successful Contractor. The structure and general terms of the final agreement shall align with the sample agreement provided as Attachment 1 to the RFP.

Include the following additional information:

A. FINANCIAL BACKGROUND INFORMATION

Include the following historical financial information for the

Contractor and any joint venture or affiliate entities:

i. Balance sheet and income statements for the last two fiscal years prepared in accordance with generally accepted accounting principles, reflecting the current financial condition of the Consultant. Also, include an interim balance sheet and income statement of any significant financial events occurring after the closing date of the most recent financial statements.

ii. Describe ownership of the proposing entity.

B. FEE SCHEDULE

If submitting proposals for more than one discipline area, the Consultant shall provide a separate Fee Schedule for each discipline area proposed and clearly identify the applicable discipline area on each Fee Schedule submitted.

i. Consultant shall include a proposed Fee Schedule in the form of a fee matrix identifying the staff (or positions) that will perform services under the on-call agreement and showing the corresponding hourly rates and typical availability of those staff (or positions).

ii. Consultant shall include a discussion of anticipated cost-increases, if any, including any proposed escalation, across the full term of the agreement including the initial term of three (3) years and both of the two (2) one-year (1-year) extension terms.

Section XIV. “Evaluation of Proposals” is replaced in its entirety as follows:

The RFP evaluation process will include a specific focused review of each proposal by a panel of evaluators. Each proposal will be evaluated against other proposals received. Proposals must be formatted and headlined in the order of Sections IX-XII, indicated above, and must clearly answer / describe and or demonstrate all the required information requested herein.

Proposals will be evaluated for each discipline area which it is seeking consideration based on the following criteria in the table on the following page:

Category Points Towards Overall Score

Completeness of Response Pass/Fail

Minimum Qualifications Pass/Fail

References Pass/Fail

Consultant Experience & Qualifications 30

Project Team & Key Personnel 25

Relevant Project Experience 20

Capacity & Responsiveness 15

Past Performance 10

Total 100

Proposals will receive a final score for each discipline area which the

Consultant sought consideration for based on the average of scores from the evaluation panel. The highest-ranked proposers may be required to attend a virtual interview, which will serve as the basis for the panel’s final decision for a recommendation to the County’s Board of Supervisors for contract award.

Kind Regards, William Wallace

Administrative Services Officer II

Attachments:

1 – Questions and Responses

2 – Pre-Proposal Conference Attendee List