ADDENDUM A RFX3160008021 HAZELHURST PROJECT OFFICE.pdf
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- Attached to
- 1941-26-R-IFBD-00038-V03
- Solicitation number
- 3160008021
- Issued by
- Coahoma County, Mississippi
About this file
This is an Addendum A document issued by the Mississippi Department of Transportation (MDOT) Procurement Division in response to a sealed bid solicitation for the lease of one modular office trailer for the Hazelhurst Project Office. The addendum addresses ten bidder inquiries and provides clarifications on specifications, including confirmation that ceiling fans are required in all four offices, smart panel siding is acceptable as an alternative to aluminum siding, the doublewide trailer must be in like-new condition rather than brand new, vented skirting on all sides is acceptable, and vinyl-covered gypsum walls are permitted instead of wood paneling. MDOT confirmed responsibility for site preparation and utility connections, with the trailer site to be located on crush stone in a flat area. The addendum also announces a postponement of the bid opening date from Wednesday, May 13, 2026, to Wednesday, May 20, 2026, both at 10:30 a.m. CST. The contract term extends from July 1, 2026, through June 30, 2027, with an option for MDOT to extend the lease for up to twenty-four additional months in twelve-month increments, not to exceed thirty-six months total.
The addendum includes a Standard Contract Addendum for bidders who wish to use their own rental equipment contract terms and conditions in lieu of MDOT's Agency Contract, subject to MDOT's approval. Bidders are required to submit Addendum A with their sealed bids and must provide pricing for three line items: setup cost, monthly lease cost, and tear-down cost, with any blank line items resulting in bid rejection. Award will be made to the lowest total bid meeting all MDOT specifications. Bidders must be registered with the State of Mississippi, provide manufacturer certification of compliance with federal health and safety regulations, and submit a W-9 form prior to contract award. The vendor is responsible for all maintenance, repairs, warranty work, and securing physical and vandalism damage insurance, with MDOT's liability limited to a maximum deductible of $1,000.00 for damage determined to be MDOT's fault.
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Text version
ADDENDUM ADDENDUM ADDENDUM
MISSISSIPPI DEPARTMENT OF TRANSPORTATION
PROCUREMENT DIVISION
P.O. BOX 1850
JACKSON, MISSISSIPPI
ADDENDUM ADDENDUM ADDENDUM
May 11, 2026
RX3160008021 Hazelhurst Project Office
ADDENDUM A
The following questions were asked:
1.) Do you need ceiling fans in all 4 offices, or would the lights be sufficient?
MDOT Response: Yes to ceiling fans in all four rooms.
2.) Would smart panel siding be possible in lieu of aluminum siding. The smart panel siding is a very nice commercial look. Example as above pictures. Smart panel siding and Hampton Grey wall covering interior.
MDOT Response: Smart panels are acceptable.
3.) Can the doublewide be in excellent condition like new or does it have to be brand new?
MDOT Response: Like new
4.) Standard drip rail gutters just over the doors? Please explain further.
MDOT Response: Standard drip gutters over doors.
5.) We above grade block, level and anchor, foundation below grade is by client. Is that what you all are expecting?
MDOT Response: Standard modular set up is acceptable.
6.) Completely encapsulated skirting, we set throughout multi states, it is recommended to have the skirting vented to allow air flow to breathe under the unit, as it our environment down south we do not want the unit to sweat. What are you expecting for us to do above and beyond the support of the skirting walls with vents? It is always recommended by our company and manufacturer to vent the skirting.
MDOT Response: Vented skirting on all sides is acceptable.
7.) The interior walls with vinyl covered gypsum as above picture shows. They will not be wood paneling. Will that be also acceptable.
MDOT Response: Vinyl covered gypsums are acceptable.
8.) Will the DOT be responsible for site preparation?
MDOT Response: Yes
9.) Will DOT be responsible for connection of utilities?
MDOT Response: Yes
10.) Is the trailer site hard packed ground/gravel/concrete/loose dirt?
MDOT Response: Crush Stone in Hazlehurst
11.) Is the area flat or sloped?
MDOT Response: Flat
12.) While I appreciate you sending us the Agency Contract, I would like for you to consider the attached document. Reason being, is the Rental pricing quote terms and conditions governs and controls the rental of our Equipment.
MDOT Response: In the event the winning bidder wishes to use their own contract and MDOT agrees to such use in the alternative to our Agency Contract, the use of our attached Standard Contract Addendum will be required. The Standard Contract Addendum is attached with Addendum A.
Bid Opening Date Change
Current Bid Opening Date: Wednesday, May 13, 2026 at 10:30 AM CST
New Bid Opening Date; Wednesday, May 20, 2026 at 10:30 AM CST
Please submit Addendum A with your bid.
COMPANY: NAME:
(Print or type)
ADDRESS: SIGNATURE:
TITLE:
PHONE: DATE:
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