ADDENDUM #5 IFB# 27-072326 MIDWAY ELEMENTARY SCHOOL AUDITORIUM RENOVATION.pdf

14016 Boydton Plank Road, P.O. Box 7, Dinwiddie, VA 23841 804-469-4190 Fax: 804-469-4197 www.dinwiddie.k12.va.us

School Board Members Superintendent Dr. Kari Weston Mary M. Benjamin Jason L. Brown, II Dr. Elaine J. Pearson Clerk of the Board Barbara T. Pittman Elizabeth H. Raney Dwayne G. Walker

INVITATION FOR BID

IFB #27-072326

MIDWAY ELEMENTARY SCHOOL AUDITORIUM RENOVATION

Addendum No. 5

Issue Date August 19th, 2026

Issued By Jenna Athey

Contact 804-469-4190 jathey@dcpsnet.org

ADDITIONAL INFORMATION

Attachment:

• Responses to Pre-Bid Questions/RFI’s

Except as modified by this Addendum, all other terms and conditions of IFB #27-072326 remain unchanged.

Dinwiddie County Public Schools

OFFICE OF THE SUPERINTENDENT

Question 1 - J. W. Enochs Inc. 07/24/2026

Are as built or record drawings of the auditorium available?

Response: Yes. Please see Addendum No. 2, issued on 07/27/2026.

Question 2 - J. W. Enochs Inc. 07/24/2026

We note that all necessary permits will be the General Contractor's responsibility. Stamped architectural drawings are typically necessary to secure permits, should we include design services in our bid?

Response: Please see Addendum No. 3, Question 21 Response.

Question 3 - J. W. Enochs Inc. 08/05/2026

Is the 1996 asbestos report available? See note at the bottom of sheet A1.1 provided in addendum 2.

Response: No. Please see Addendum No. 3, Question 1 Response.

Question 4 - J. W. Enochs Inc. 08/05/2026

We contacted the Virginia rep for Sedia seating, Chris Peck, (804) 450 5771 and christopher@mclaingroupreps.com. The installation of the seating must by certified installers.

Within the Mercury line there are multiple options for fabrics laminate finishes, back heights, and accessories all which affect the price per chair. Please contact him, and select a basis of design to be priced

Response: Mercury Line

T Stanchion

No tablet

No cup holder

No row or seat numbers

Poly seat panel

Upholstery end panel

Poly armrest

Fabric textile

Black frame and poly

35" backrest height

Straight row configuration for sloped floor

Fabric to be choice of Tahoe Interweave fabric selections.

Four (4) of the 250 seats will be companion seats. Individual companion Sedia ARC chairs are to match the main auditorium for use next to ADA wheelchair spaces. Chairs will be on a flat raised platform and should include ADA flip-up armrests on one side and a fully upholstered end panel on the other side of each chair.

Question 5 - J. W. Enochs Inc. 08/06/2026

Is there any interest by the Owner to leverage the current AV and ceiling electrical work to install a ceiling hung projector? Or at least pre-wire for a future projector installation?

Response: No, we do not want to prewire.

Question 6 - J. W. Enochs Inc. 08/06/2026

What size is the allowable space for storage of the salvaged chairs in the Gymnasium? Will the new flooring be installed in the Gymnasium be completed prior to placing the salvaged

Auditorium chairs in this space?

Response: The entire gym will be available if we need. New flooring will be complete by then.

Question 7 - J. W. Enochs Inc. 08/10/2026

Please see the attached layout and product data. This layout is based on 22” wide, “Reduced

Envelope” seating from Sedia. We are well short of the 250 seats discussed in the precon. We maintained access/egress clearances around the new AV booth and will have 4 HC positions with

2 companion chairs. Total 180 seats. The layout would be mirrored each side of the center line and allows 12” from edge of seat to seat back when the seat is horizontal. Should we price the work based on our quantity?

Response: Exact seat count will be determined once the seating contractor is awarded the project and does a layout of the auditorium. At that time, they will create a layout and determine an exact seat count. For bidding purposes, please include in your pricing a quantity of 250 chairs and give a unit price deduction to subtract from the overall bid for every chair not needed below that number for the actual installation.

Question 8 - J. W. Enochs Inc. 08/11/2026

Please see the attached excerpt from Chapter 11, Accessibility, of the International Building

Code. The target chair count would require a minimum of 5 HC spaces and companion chairs.

Please disregard the plan layout previously provided, it anticipated 2 WC and companion chairs each side for a total of 4. Would you prefer to go to 6 to keep the room in balance? Or meet the minimum requirement? Also note the “Assistive Listening Systems” requirement, it is possible that Jerry Perkinson could waive this requirement, but if not, we can research how to most cost effectively meet the requirement. We suspect there are wireless Bluetooth receivers that can satisfy this. (8 for 200 seats)

Response: The seating contractor states that in kind replacement allows for grandfathering. We need to adjust this to 6 total, (3 on each side) with as much companion seating as possible.

Seating Note: A final addendum addressing seating will be issued once the seating measurements and preliminary seating plan are completed. Measurements were taken

Monday, August 17th 2026, and a preliminary seating plan is currently being developed to provide a more accurate estimate of the total number of seats. The information is anticipated to be available by the end of this week or early next week.

Question 9 - J. W. Enochs Inc. 08/12/2026

Please provide clarity for the desired AV functionality. For example, should the system provide display control, content sharing, speaker volume control, background music, or the ability to share content from a user’s phone or laptop?

Response: It should be able to interface with any electronics via a cable.

Question 10 - J. W. Enochs Inc. 08/12/2026

Please provide desired location the proposed AV equipment rack location.

Response: There is no specific location dictated. Logical and ergonomic is acceptable.

Question 11 - J. W. Enochs Inc. 08/12/2026

Is a display to be included in the AV system? If so, should the display be controlled through the

Q-SYS?

Response: Laptop display will suffice.

Question 12 - J. W. Enochs Inc. 08/12/2026

Please confirm any connections desired for interfacing with end user devices. Clarify the type of connection support; HDMI, USB-C, RCA, 3.5mm auxiliary, Bluetooth, or combination of connections?

Response: HDMI at a minimum.

Question 13 - J. W. Enochs Inc. 08/12/2026

Where are the desired connection point locations for end user devices?

Response: All controls to be done from the booth in rear.

Question 14 - J. W. Enochs Inc. 08/12/2026

Please provide the make and model of the four (4) existing microphones and any audio mixers.

Response: Remove bulleted item number 6 from the scope of work. We only want the new microphones.

Question 15 - J. W. Enochs Inc. 08/12/2026

Is a lectern to be provided with this proposal? If lectern is to be provided, is AV connectivity required at the lectern?

Response: No.

Question 16 - J. W. Enochs Inc. 08/12/2026

The following questions apply to the requested speakers for the space; Has a specific make or model of speaker been selected by Owner? Are the proposed quantities based on any acoustic analysis? Should the AV vendor perform and acoustics analysis and provide speaker quantity and placement recommendations for room / audience coverage?

Response: Speaker brand is not dictated. NO acoustical analysis is desired.

Question 17 - J. W. Enochs Inc. 08/12/2026

What is the intended use of the wireless access points (WAPs)? Guest internet access or wireless content sharing / presentation? Stage coverage only or full auditorium coverage?

Response: The intended use is just for those in the booth.

Question 18 - J. W. Enochs Inc. 08/12/2026

Please clarify the required lighting-control zoning. Identify which loads are to be independently controlled/dimmed: auditorium lighting, stage fixtures, track lighting, and the aisle lighting. Please clarify what zones are to be controlled from the two side wall locations versus the rear/AV platform.

Response: Audience Seating lighting is to be controlled by switches located at both entrance doors and the booth. Remainder of lighting to be controlled from booth.

Question 19 - J. W. Enochs Inc. 08/12/2026

The electrcial scope dictates the need for wiring of a future 120v power-operated ADA door opener at the rear-left exterior door. Please clarify the required extent of this rough-in. Is the intent a dedicated 120v circuit terminating at the future operator location only, or are conduits and wiring for future push plates, actuators, and other door controls required?

Response: Remove bullet 7 under electrical work.

Question 20 - J. W. Enochs Inc. 08/12/2026

To expand on Question 23 of Addendum 3; Please provide the number and size of existing circuits serving the auditorium lighting, stage fixtures, and track / stage lighting. Please confirm the intent is to reuse existing branch circuits where suitable.

Response: Contractor to field verify if they so choose.

Question 21 - J. W. Enochs Inc. 08/12/2026

Please clarify the intended utilization of the three (3) new track lighting systems. Are these new track systems to replace the existing track lighting or to be additional units in conjunction with the existing track lighting systems? If they are additional, please provide required track lengths and locations.

Response: They are intended to replace the existing

Question 22 - J. W. Enochs Inc. 08/12/2026

Please confirm whether the four existing stage fixtures to be replaced with LED 2'x4' fixtures are the T8 fixtures referenced in Addendum 3 as being on the 277v circuit. Addendum 3 indicated all lighting is to be dimmable, should these replacement fixtures at these locations be dimmable

(277v, 0-10v) fixtures?

Response: Yes, the t-8's are on the 277. Yes, the lights above stage should be dimmable.

Flooring Clarification

For clarification, during the Pre-bid meeting a few loose existing 12" x 12" non-asbestos vinyl floor tiles were lifted, it was observed that the newer flooring is installed over what appears to be the original 9" x 9" asbestos-containing floor tile, with mastic beneath the original tile.

Therefore, bidders shall assume that two layers of existing floor tile are present and shall include in their base bid all labor, materials, removal, handling, abatement, transportation, and disposal costs associated with the removal of both layers of flooring and the associated asbestos-containing materials.

Bidders shall account for the additional quantity of asbestos-containing material, labor, and disposal costs associated with the two layers of existing flooring when preparing their bids