ADDENDUM #3 IFB# 27-072326 MIDWAY ELEMENTARY SCHOOL AUDITORIUM RENOVATION.pdf

14016 Boydton Plank Road, P.O. Box 7, Dinwiddie, VA 23841 804-469-4190 Fax: 804-469-4197 www.dinwiddie.k12.va.us

School Board Members Superintendent Dr. Kari Weston Mary M. Benjamin Jason L. Brown, II Dr. Elaine J. Pearson Clerk of the Board Barbara T. Pittman Elizabeth H. Raney Dwayne G. Walker

INVITATION FOR BID

IFB #27-072326

MIDWAY ELEMENTARY SCHOOL AUDITORIUM RENOVATION

Addendum No. 3

Issue Date August 6th, 2026

Issued By Jenna Athey

Contact 804-469-4190 jathey@dcpsnet.org

ADDITIONAL INFORMATION

Attachment:

• Mandatory Pre-bid Meeting Sign in Sheet

• Questions and responses from Pre-bid Meeting

• Floor lighting images

Except as modified by this Addendum, all other terms and conditions of IFB #27-072326 remain unchanged.

Dinwiddie County Public Schools

OFFICE OF THE SUPERINTENDENT

DINWIDDIE COUNTY PUBLIC SCHOOLS - MANDATORY PRE-BID MEETING SIGN-IN SHEET

Project: MIDWAY ELEMENTARY SCHOOL AUDITORIUM RENOVATION IFB No.: 27-072326

Date: AUGUST 5th, 2026 Time: 10:00AM Location: 5511 MIDWAY ROAD, CHURCH ROAD, VA. 23833

Attendance at this Mandatory Pre-Bid Meeting is required for a bidder to be eligible to submit a bid for this solicitation. Each attendee is responsible for signing this sheet. Failure to sign in may result in the bidder being determined non-responsive.

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DINWIDDIE COUNTY PUBLIC SCHOOLS - MANDATORY PRE-BID MEETING SIGN-IN SHEET

Project: MIDWAY ELEMENTARY SCHOOL AUDITORIUM RENOVATION IFB No.: 27-072326

Date: AUGUST 5th, 2026 Time: 10:00AM Location: 5511 MIDWAY ROAD, CHURCH ROAD, VA. 23833

Attendance at this Mandatory Pre-Bid Meeting is required for a bidder to be eligible to submit a bid for this solicitation. Each attendee is responsible for signing this sheet. Failure to sign in may result in the bidder being determined non-responsive.

Company Name Representative Name

Title Email Address Phone Number Signature

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Question 1

Do you have an asbestos report from 1996?

Response: We do not have an original report from 1996. I have a report from 2005 on the gymnasium which appears to be the same tile and mastic as the auditorium. The tile has no asbestos detected, but the mastic beneath it is 5% Chrysotile. We need to treat the auditorium as requiring abatement.

Question 2

Do you have a seat count?

Response: We decided today in the meeting to price out 250 seats. If we remove the rear two rows and front row, and follow the guidelines for larger seats, we should end up with approximately 252 (14 rows × 9 × 2 halves) seats prior to the companion seats, which would be 4 additional seats. The seat removal for maintenance lifts on the other edges toward the front will subtract 3 seats, resulting in approximately 250 seats.

Question 3

Are you using the same seats?

Response: No, we are going back with larger seats with the brand and style mentioned in the scope.

Question 4

Is the abatement up to the contractor?

Response: The abatement contractor of choice is up to the winning contractor.

Question 5

Is seat removal up to the contractor?

Response: Seat removal is up to the contractor. The scope states that there will be fewer chairs once they are taken apart, and they will be stored in the gymnasium.

Question 6

Is Thanksgiving break a full week now?

Response: The abatement should be planned for one of those two weeks (Thanksgiving or

Christmas).

Thanksgiving Break: November 23–27; students return November 30.

Christmas Break: December 21–January 1; students return January 4.

Question 7

Will vendors have to train people on how to operate the audio-visual system?

Response: Yes. A basic overview of the key components of the AV equipment is required.

Question 8

Will there be an addendum to add the floor lighting?

Response: All vendors present at the site walk were shown a picture of the floor lighting.

The floor lighting is a safety feature intended to illuminate the aisle walking paths while the main lights are dimmed. Light strips shall be installed around the carpet perimeter and along the rear and side walls. See attached reference images.

Question 9

Is there access under the floor?

Response: There is no access under the floor.

Question 10

Do you want the lights running on the floor to be controlled from the audio-visual system?

Response: Yes. The floor lights should be controlled from the rear of the room, along with the basic ceiling lighting. Control from the AV booth is preferred but not required.

Question 11

Is this slab on grade or elevated over a crawl space?

Response: There is no crawl space beneath the auditorium.

Question 12

Do we have an on-demand abatement company?

Response: There is no on-demand abatement company. The contractor's selected abatement firm must be properly certified and submit required air sampling and disposal reports.

Question 13

Lighting—do you want your AVs controlled from the booth lighting?

Response: Stage lighting controls shall not be accessible to bystanders. The 4-foot booth floor elevation and 3-foot walls should adequately restrict public access to the controls.

Question 14

Dimming on fixtures?

Response: Yes. All lighting shall be dimmable.

Question 15

Do you want the speakers off the proscenium or the corner?

Response: Corner of the proscenium. A visual was provided during the site walk.

Question 16

Do you have any specs on the seats?

Response: Seats are specified in the scope.

Question 17

Seating, do you want us to bid 250 or 268?

Response: 250 seats.

Question 18

Are we using the same color scheme with the existing green?

Response: Yes. The same general color scheme shall be maintained. Final color selections will be verified prior to application.

Question 19

Are you going to send the sign-in sheet out with the addendum?

Response: The Procurement Officer will distribute the sign-in sheet with the addendum.

Question 20

How many ADA seats?

Response: A total of four (4) ADA seats in the rear: two (2) on each side of the center aisle for the two wheelchair positions.

Question 21

Are we going to be required to get a stamped drawing for the audio/visual platform construction?

Response: Stamped drawings will not be required. Per the County Building Inspector, because the platform floor elevation is only four (4) feet and the structure has a relatively small footprint, a general drawing is sufficient. A PE or Architect stamp is not required.

Question 22

Has there been an egress path study?

Response: There has not been an egress study. The existing footprint is being replaced in kind.

Question 23

What is the voltage of existing lighting, number and size of circuits?

Response: The existing can lights and spotlights directed toward the stage are on 120. The

T8 lights above the stage performance area are on a 277 circuit.

Question 24

How wide are your outside aisles going to be?

Response: We are replacing in kind. Aisles may be wider if the reduced seat count allows, but no specific dimensions are provided.

Question 25

Why wouldn’t you consider moving the ADA up front and saving some money back there?

Response: The slope of the aisles will not be modified; therefore, ADA seating will remain in the rear.