Addendum #5
290 KB Posted
- Solicitation number
- BL046-21
- Issued by
- Gwinnett County, Georgia
About this file
This is Addendum #5 to a solicitation issued by Gwinnett County, Georgia Department of Financial Services - Purchasing Division for above ground pre-stressed concrete tanks inspection and repair services on an annual contract (BL046-22). The contract requires comprehensive tank services including interior and/or exterior inspections, maintenance, repair, and rehabilitation work as authorized by the Department of Water Resources (DWR). Work scope may encompass inspection only, repair only, or both services, with specific repairs determined by DWR based on separate inspections and recommendation reports. Multiple tanks at a single site must be completed in a single mobilization. Sealed bids were received until 2:50 P.M. on May 16, 2022, May 19, 2022, and publicly opened at 3:00 P.M. the same day. Contractors must possess a current valid Utility Contractors License. The contract will commence upon award and continue for an initial term with four additional one-year renewal options available.
Pricing must remain firm for the initial contract term and failure to maintain firm pricing will result in bid non-responsiveness. The revised bid schedule requires hourly rates for standard and overtime labor, inspectors, project managers, superintendents, and professional engineers, with estimated annual hours specified for each category. Parts, supplies, and materials markup is capped at 10 percent on an estimated $1,500,000 annual spend; rental equipment markup is capped at 10 percent on $100,000; and subcontractor markup is capped at 10 percent on $150,000. All travel expenses including per diems and hotel costs must be incorporated into hourly rates, and only the rates submitted in the bid schedule will be used throughout the contract period. Submitted rates must reflect actual costs rather than averages. The addendum clarifies that if multiple contractors are awarded, work orders will be distributed based on resource availability, service alignment with contractor capabilities, onsite availability to assess work, and cost considerations. Acknowledgment of Addendum #5 on page 20R of the bid schedule is mandatory; failure to acknowledge may result in bid rejection.
Text of this file
May 12, 2022
ADDENDUM #5
ABOVE GROUND PRE-STRESSED CONCRETE TANKS INSPECTION & REPAIR ON AN ANNUAL CONTRACT
BL046-22
Note the following changes to the above referenced bid:
Bid submittal date and location:
Sealed bids will be received by the Gwinnett County Department of Financial Services - Purchasing Division-2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046 until 2:50 P.M. local time on May 16, 2022, May 19, 2022, and then publicly opened and read aloud at 3:00 P.M. Any bid received after 2:50 P.M. will not be accepted. Bid envelope must be marked on the outside with Bid Number, name of Bidder, date and time of opening. Contractor providing the utility work must have a current valid Utility Contractors License.
Q&A Q1. The Bid references a “Sample Contract”. Can you email us this sample?
A1. There is no sample contract. The bid document, addenda and successful contractor’s bid submittal will serve as the contract.
Q2. As a “Substitution” may we submit an attachment with a breakout showing our T&M “Owned
Equipment” rental rates?
A2. No additional rates are to be submitted, see revised Bid Schedule
Q3. Lastly, are successful contractors required to bid all SOWs or mainly the scopes that align best with each firm’s capabilities?
A3. If awarded to multiple contractors, work orders will be awarded based on the following:
1. Are resources available within the timeframe required
2. Are the specific services needed, available within the contractor’s team
3. Is the contractor available to meet onsite to view the work and submit a bid
4. Cost
Bid Schedule Clarifications o All travel expenses (per diems, hotel, etc.) are to be built into your hourly rates.
o The rates in the bid schedule are the only rates that will be used during this contract period.
o The rates provided are to be actual rates and NOT averages
This addendum should be acknowledged on the Bid Schedule, page 20R. Failure to do so may result in your proposal being deemed non-responsive.
Thank you.
Shelley McWhorter, CPPB Purchasing Associate III
BL046-22 Page 19R
Contractor Name
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID MAY RESULT IN REJECTION OF BID.
REVISED BID SCHEDULE CONTINUED
ITEM DESCRIPTION
# OF
ESTIMATED
HOURS
HOURLY RATE EXTENDED PRICE
SECTION A
REPAIR
1. Standard Hourly Labor Rate 1,040
2. Overtime Hourly Labor Rate 100
INSPECTION
3. Standard Hourly Labor Rate 520
4. Standard Hourly Inspector Rate 50
5. Overtime Hourly Labor Rate 520
6. Overtime Hourly Inspector Rate 50
MISCELLANEOUS (may be applied to both onsite and offsite activities)
7. Project Manager 520
8. Superintendent 1,040
9. Professional Engineer 100
SECTION A TOTAL $
ITEM DESCRIPTION
A B (AXB)+A
APPROX.
ANNUAL SPEND % ABOVE COST ESTIMATED
ANNUAL COST
SECTION B
1. Parts, Supplies and Materials markup
(NOT TO EXCEED 10%) $ 1,500,000.00
Cost for specialty tools and equipment may be reimbursed under the above “Parts, Supplies and Materials,” if the tool or piece of equipment was purchased specifically for the work being performed and used up during the work or is turned over to DWR upon completion of the work. Tools or equipment purchased to replace previously owned damaged tool or equipment are not. Similarly, tools and equipment which are purchased and were not used or consumed during DWR work shall not be submitted for reimbursement.
2. Rental Equipment markup
(NOT TO EXCEED 10%) $ 100,000.00
3. Subcontractor markup
(NOT TO EXCEED 10%) $ 150,000.00
SECTION B TOTAL $
BID TOTAL (SECTION A & B) $
BL046-22 Page 20R
Contractor Name
FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID MAY RESULT IN REJECTION OF BID.
REVISED BID SCHEDULE CONTINUED
Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract.
Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. The contract will begin upon award.
Unless otherwise noted, quoted prices will remain firm for four (4) additional one (1) year terms.
• If a percentage decrease will be a part of this bid, please note this in the space provided together with an explanation.
1st Renewal Option 2nd Renewal Option
3rd Renewal Option 4th Renewal Option
• If a percentage increase will be a part of this bid, please note this in the space provided together with an explanation.
1st Renewal Option 2nd Renewal Option
3rd Renewal Option 4th Renewal Option
The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:
Addendum No. Date Addendum
No. Date Addendum No. Date
| May 12, 2022 |
| ADDENDUM #5 |
| ABOVE GROUND PRE-STRESSED CONCRETE TANKS INSPECTION & REPAIR ON AN ANNUAL CONTRACT |
| BL046-22 |
| Note the following changes to the above referenced bid: |
| Bid submittal date and location: |
| Sealed bids will be received by the Gwinnett County Department of Financial Services - Purchasing Division-2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046 until 2:50 P.M. local time on May 16, 2022, May 19, 2022, and then publicly opened and read aloud at 3:00 P.M. Any bid received after 2:50 P.M. will not be accepted. Bid envelope must be marked on the outside with Bid Number, name of Bidder, date and time of opening. Contractor providing the utility work must have a current valid Utility Contractors License. |
| Q&A |
| Q1. The Bid references a “Sample Contract”. Can you email us this sample? |
| A1. There is no sample contract. The bid document, addenda and successful contractor’s bid submittal will serve as the contract. |
| Q2. As a “Substitution” may we submit an attachment with a breakout showing our T&M “Owned Equipment” rental rates? |
| A2. No additional rates are to be submitted, see revised Bid Schedule |
| Q3. Lastly, are successful contractors required to bid all SOWs or mainly the scopes that align best with each firm’s capabilities? |
| A3. If awarded to multiple contractors, work orders will be awarded based on the following: |
| 1. Are resources available within the timeframe required |
| 2. Are the specific services needed, available within the contractor’s team |
| 3. Is the contractor available to meet onsite to view the work and submit a bid |
| 4. Cost |
| Bid Schedule Clarifications |
| o All travel expenses (per diems, hotel, etc.) are to be built into your hourly rates. |
| o The rates in the bid schedule are the only rates that will be used during this contract period. |
| o The rates provided are to be actual rates and NOT averages |
| This addendum should be acknowledged on the Bid Schedule, page 20R. Failure to do so may result in your proposal being deemed non-responsive. |
| Thank you. |
| / |
| Shelley McWhorter, CPPB |
| Purchasing Associate III |
| FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID MAY RESULT IN REJECTION OF BID. |
| REVISED BID SCHEDULE CONTINUED |
| Cost for specialty tools and equipment may be reimbursed under the above “Parts, Supplies and Materials,” if the tool or piece of equipment was purchased specifically for the work being performed and used up during the work or is turned over to DWR upon completion of the work. Tools or equipment purchased to replace previously owned damaged tool or equipment are not. Similarly, tools and equipment which are purchased and were not used or consumed during DWR work shall not be submitted for reimbursement. |
| FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID MAY RESULT IN REJECTION OF BID. |
| REVISED BID SCHEDULE CONTINUED |
| Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare bid non-responsive. The contract will begin upon award. |
| Unless otherwise noted, quoted prices will remain firm for four (4) additional one (1) year terms. |
| If a percentage decrease will be a part of this bid, please note this in the space provided together with an explanation. |
| 1BIf a percentage decrease will be a part of this bid, please note this in the space provided together with an explanation. |
| 1BIf a percentage decrease will be a part of this bid, please note this in the space provided together with an explanation. |
| 1st Renewal Option 2nd Renewal Option |
| 3rd Renewal Option 4th Renewal Option |
| If a percentage increase will be a part of this bid, please note this in the space provided together with an explanation. |
| 4BIf a percentage increase will be a part of this bid, please note this in the space provided together with an explanation. |
| 4BIf a percentage increase will be a part of this bid, please note this in the space provided together with an explanation. |
| 1st Renewal Option 2nd Renewal Option |
| 3rd Renewal Option 4th Renewal Option |
| The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each: |
Other files
| File | Type | Posted |
|---|---|---|
| Addendum #1 | — | |
| Addendum #2 | — | |
| Addendum #4 | — | |
| Invitation to Bid | — | |
| Award Information | — | |
| Addendum #3 | — |
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