Addendum_4.pdf

“Provide a safe and reliable transportation network that serves all people and respects the environment.”

- CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30th STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

September 17, 2024 Addendum No. 4

Invitation for Price Quote (IFPQ) 11A4002 Preventative Maintenance and Repair Services in San Diego County

NOTICE TO ALL PROSPECTIVE BIDDERS:

Addendum No. 4 is being issued for the above-referenced IFPQ. Bids for this work shall be with the full understanding of this Addendum.

The following changes have been made for this IFPQ, Exhibit A:

Exhibit A, Item 8 H:

Contractor shall first perform a system start-up of all HVAC systems, and then initiate a complete shutdown in order to complete maintenance and repair work for only the equipment listed in Exhibit A, Item 8 A as necessary.

Exhibit A, Item 11 D:

Annual services shall be coordinated with Caltrans Contract Manager with the first annual service being performed within 30 calendar days of Agreement execution and annually thereafter. Annual services thereafter shall be provided no more frequently than 300 calendar days from completion of the previous same annual service and as coordinated with Caltrans Contract Manager. Contractor shall perform routine annual boiler PM service and inspection to include, but not limited to the following:

Exhibit A, Item 11 D, 2)

2) Inspect and test flue for proper venting

The following represents questions submitted for this IFPQ and the Department’s responses:

Question 1:

In Exhibit-A page 3 of 11 paragraph H. It states contractor to perform a system start-up of all HVAC systems and a shutdown then submit a written list of repair work needed. This contract is for Patterson Kelly boilers and associated pumps. If other issues are exposed will the contractor be the one to do repairs or will it go to the incumbent for the cooling systems and or out for bid?

Answer 1:

See revision above for IFPQ, Exhibit A, Item 8 H

Question 2:

Page 7 of 11 paragraph 13. Materials/supplies/parts. It states that the contractor is to pass all cost through without allowance for markup. The supply chain has been so disrupted in the last few years.

How is the contactor to cover costs for added handling, delays etc?

https://dot.ca.gov/programs/procurement-and-contracts/

Answer 2:

Please reference IFPQ, Exhibit A, Item 13, and, Attachment 1 Price Quote Proposal, Line Item 6.

Question 3:

Flue Testing: During the job walk it was stated that a flue test is to be performed to meet the states standards for NOX (Nitrous Oxides) this is typically an annual test, on what inspection would you like the test to be done so the contractor can meet the state inspector’s deadline?

Answer 3:

See revision above for IFPQ, Exhibit A, Item 11 D.

Question 4:

Cost Escalation. This is a multiyear contract. Over the last few years our whole society especially the HVAC industry has been hit with sky rocketing cost for fuel, wages, insurance, etc. etc. Does Cal Trans have a means for the contractor to cover cost increases during the contract?

Answer 4:

Please reference IFPQ, Section 18 P and Exhibit B, Item 6 Costs Included in Bid Rates.

Question 5:

All contracts have procedures for submitting invoice for payments. Experience has taught us that if the smallest thing is missing on the invoice, it will be held up for payment. Can or will Cal Trans provide the contractor a copy of a typical invoice that is acceptable?

Answer 5:

Please reference IFPQ Exhibit B, Item 1 Invoicing and Payment.

All other terms and conditions set forth in the IFPQ remain in full force and effect.

Sincerely, Shawn Fitzpatrick Shawn Fitzpatrick Contract Analyst

2) Inspect and test flue for proper venting