Addendum #4_472_19535_MAA TCF ADA Ramps.pdf

DTMB-0414 (Rev 6/16)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

CONSTRUCTION BID ADDENDUM NO. 4

This form identifies an Addendum to Bidding Documents, and incorporates interpretations or clarifications, modifications, acceptance of proposed “or equal” materials, and other information into the Bidding Documents.

Addenda will be numbered by the Professional and distributed through www.michigan.gov/SIGMAVSS as an attachment.

TO:

ALL BIDDERS

DATE ISSUED

March 21, 2022

PROJECT NAME

Thumb Correctional Facility - ADA Egress Ramps and Infrastructure

FILE NUMBER

472/19535.MAA

PROFESSIONAL

Straub Pettitt Yaste Architects Richard Mann

PROJECT DIRECTOR

Maria Alvaro

BID OPENING DATE:

March 30, 2022

ADDENDUM ITEMS:

Item 1: Reissued Drawing Sheet A4 (as separate file):

Revise the new sidewalk at core area of building to remove existing walk on 2 sides of existing frost porch to the Mechanical Room. Install new sidewalk and tie new walk into existing frost porch per detail 2 on sheet A4.

Remove and dispose of existing garden shed. Furnish and provide new garden shed as specified below.

Item 2: New Garden Shed – either premanufactured or kit:

Furnish and install a new garden shed: minimum 10’x10’ and maximum 10’x12’ with approximately 8’ high side walls. One end wall to have a 6’ wide x 6’-8” high pair of swinging doors with padlock hasp. Gable roof with a 4/12 pitch. Wood stud construction of walls, wood truss or wood rafters at roof. Wood panel sheathing inside and outside. Design for shed to set on concrete slab as floor. Bolt with minimum 1/2” epoxy anchors through base plate or through galvanized steel angles to securing structure to concrete slab. Siding shall be vertical wood paneling or vertical metal siding. Roofing shall be asphalt shingles or metal roofing. ALL EXPOSED FASTENERS MUST BE SECURITY HEAD FASTENERS such as button torx or button hex style. Provide vents in gable ends. Color from manufacturer’s standard.

Item 3: Refer to Drawing Sheet A3 – Detail 1

Add to drawing to patch the existing rubber floor tiles at mid-level landing and to extend the rubber floor tile at the lower level to the new exit door. This is the same tile as is used in Auburn and Cord.

Item 4: Attached are the Pre-Bid Conference agenda and the attendance sheets.

Item 5: Specifications Section 087100 – Door Hardware

Add to door hardware schedule a Detex EAX-500, battery powered, cylinder lock actuated switch, door mounted unit.

Extend control wires for door position switch to an exposed junction box located on the wall near the ceiling for future connection with a security system.

Item 6: Discussion:

Temporary exit access from the existing stair door shall be provided.

Concrete trucks will be permitted on the asphalt drives only. Buggying or pumping concrete is permitted.

Follow MIOSHA requirements for working inside. This includes dust protection in the stairwell.

Because COVID requirements can and will change during this project. Figure that the current requirements will be the standard throughout the project – masking inside, daily screenings, and weekly rapid testing.

The Facility will provide the screening and rapid tests.

Item 7: In 2 separate files are photos from the construction areas.

ACKNOWLEDGEMENT: This Addendum must be acknowledged by the Bidder in the space provided in the Bid Summary and Bid Form. Failing to acknowledge Addenda may be cause for the Bid to be rejected. Addenda will become part of the Contract Documents.

PROFESSIONAL: Richard Mann DATE 3/21/2022

Straub Pettitt Yaste Architects

APPROVED BY:

PROJECT DIRECTOR Maria Alvaro DATE 3/21/2022

Mandatory Pre-Bid Meeting Agenda

Project: Thumb Correctional Facility – ADA Ramps

File No.: 472/19535.MAA

Date: Thursday March 17, 2022

Where: TCF – 3225 John Conley Drive, Lapeer, MI 48446

Time: 11:00am

A. Introductions

1. Owner’s Representatives –

Maria Alvaro RA – DTMB – DCD – Project Director

Jason Poag – DTMB-DCD – Field Representative

Gene Page – MDOC – Manager Physical Plant

John Black – TCF – Physical Plant Supervisor

2. PSC’s Representatives –

Richard Mann – Straub Petit Yaste

B. Sign-in Sheet – Please complete and write legibly

C. Addendum - If a point or concern raised during this meeting is determined by the

PSC/Owner to require a change to the bidding documents, an addendum will be issued.

D. Project description – Install new ADA Ramps

E. Project Schedule

1. Bid due date – Wednesday, March 30,2022 at 2:00 pm (must be received on or before

2:00 pm in the office and on SIGMA to be Accepted).

Bids must be submitted electronically through the SIGMA website at https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService .

2. Questions must be received by 5:00 pm Wednesday March 23, 2022 .

3. Agenda March 21, 2022 for contract approval.

4. After the contract is executed

i. Pre-Construction Meeting – Scheduled after Agenda approval, while contract is being finalized – Early April

ii. Progress Meetings – To be determined at Pre-Construction Meeting.

5. Contract Time

1. A detailed schedule is required from the Contractor at the start of the work.

2. Time of substantial completion. 160 days from pre-construction meeting or

Notice to Proceed with construction end of March.

3. Liquidated Damages. $500.00/day after substantial and final completion.

F. Bid Contents: (DC, Mich SPEC)

1. Forms required for all bids:

a. Bid Summary Form (DTMB-401)

i. Submit two copies of Bid Summary Form with bidder information filled in and signed – both copies signed by an Officer of the Company with original signatures.

ii. Fill base proposal amount.

iii. Check box for Qualified Disabled Veteran if applicable.

iv. Check box for any allowances (allowances should be included in base bid per specification section 01020) $30,000.00

v. Fill in alternates to base bid – 1 (The Contract will be awarded on the basis of the Base Proposal Sum…and deductive alternate in the order the Owner accepts them. Specification section 01030)

vi. Acknowledge addenda received.

b. Bid Schedule - Fill out form in Appendix I of specifications. (If unit prices are used)

c. Professional/Contractor Demographics, Statistics and Demographics form

Fill out form in Appendix I of specifications. (Note: is sent with Notice of Award)

d. Certification Regarding Debarment, Suspension, and Other Responsibility

Matters form - Fill out form in Appendix I of specifications. (Note: is sent with Notice of Award)

e. Bid Bond – A certified check payable to the State of Michigan or a satisfactory bid bond executed by the bidder and surety company in the amount equal to five percent (5%) of the base proposal. Fill out form in Appendix I of specifications. Bid bond is to be furnished on the Surety’s standard form.

G. Michigan Preferences

1. All contractors and suppliers are encouraged to use Michigan products and recycled and/or environmentally friendly products whenever possible where price, quality and performance are equal to, or superior to non-Michigan products.

2. Certification of Michigan based business – Fill out form in Appendix I of specifications.

H. Permits –

1. The contractor is responsible for obtaining and paying for all permits required by LARA, or any other agency as required.

2. The Contractor is responsible for scheduling all inspections.

I. Contractor Supervision – The Contractor is responsible for managing and supervising the work and must be on site 100% of time.

J. Insurance Requirements – Must be submitted by contractor after notification of award of contract.

1. Workers’ Compensation and Employer’s Liability

2. Commercial General Liability

3. Commercial Automobile Liability

4. Excess Liability and any other designated in Supplementary conditions.

5. Builder’s Risk – Must be provided by the contractor per specification section

00700 part 3.4. State no longer provides.

K. Testing – The Owner will retain a professional/agency to perform inspections, tests, or approvals for those material required to meet quality control standards specified in the contract documents. However, the Contractor must assume full responsibility for testing, per Section 00700 part 5.2. Testing Allowances, if applicable are indicated in Section 01020.

L. Special Working Conditions – Working on State owned property. Working hours shall be between 7:30 AM and 4:30 PM, Monday through Friday.

Additional weekday hours or work on Saturdays or Sundays is not allowed unless written permission is granted from John Black (TCF - Facilities).

1. Security Clearance Request – Follow Agency Requirements - LEIN Clearance and site-specific training.

2. All contractors will be subjected to a health screening performed by a Facility employee at the specified entrance and/or by the contractor’s COVID site coordinator.

3. The contractor will be required to have a designated person on site at all times construction is taking place for conducting your COVID-19 screening and / or monitoring.

M. Special Project Procedures– See Appendix III.

1. Demolition/Remodeling Project Procedures

N. Wage Rates – Prevailing wage rates ARE NOT required.

O. COVID-19 Requirements for the awarded Contractor:

1. Provide a site specific COVID preparedness plan prior to having any employees or sub-contractors on site. The plan must meet the most recent guidelines by MDHHS, OSHA, MIOSHA, CDC or any other governing body regarding health, safety and welfare.

2. Masks that cover the nose and mouth must be worn at all times within the building.

Neck gaiters are not allowed per DHHS.

3. The contractor must have a COVID representative on site during construction who is knowledgeable of screening and reporting procedures. This individual may be the site superintendent.

4. All contractors will be subjected to a health screening performed upon entry of the building along in addition to the contractor’s health screening. The location of this screening will be determined at the beginning of the project.

P. Questions.