Addendum 3 Questions_ITB _26_08 CLEANING SUP.pdf

Invitation to Bid (ITB) No. 26-08 Cleaning Supplies, Equipment, and Custodial Related Products

Addendum No. 3

Purchasing Department I 3667 Main Street, College Park, GA 30337

ADDENDUM NO. 3

Solicitation No. INVITATION TO BID (ITB) NO. 26-08

Solicitation Title: CLEANING SUPPLIES, EQUIPMENT, AND CUSTODIAL RELATED PRODUCTS

ATTENTION ALL POTENTIAL BIDDERS:

MUST ADDENDUM. READ CAREFULLY AND FOLLOW ALL INSTRUCTIONS.

This addendum forms part of the contract documents, modifies the original bidding documents, and is as binding as if contained therein.

Return Addendum with Bid Submittal. Failure to do so may subject the Bidder to disqualification.

Return Completed Revised Bid Pricing Sheets with Bid Submittal.

TO ALL PROSPECTIVE BIDDERS, PLEASE NOTE THE FOLLOWING CHANGES AND

CLARIFICATIONS:

Words in strikethrough type are deletions from existing text. Words in bold, underlined type are additions to the existing text.

1. The Questions and Answers are as follows:

X

CLARIFICATIONS / MODIFICATIONS / QUESTIONS AND ANSWERS

The City of College Park website is the official location for posting all solicitation addenda and contract award results. Prospective Providers are required to frequently monitor the City’s website to obtain complete and timely information. The City’s website is at https://www.collegeparkga.gov, and the Georgia Procurement Registry website is at https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp. All other terms, conditions, and specifications of the solicitation remain unchanged.

Name of Company / Firm / Organization

Printed Name of Authorized Rep. / Title Signature of Authorized Representative

Questions-ITB -26-08 CLEANING SUPPLIES, EQUIPMENT, AND CUSTODIAL RELATED

PRODUCTS

Question 1: Do you have previous bid tabulation or the last purchase price?

Answer 1: No. This is the first time a bid like this has come out.

Question 2: Please provide the tabulation from the last bid. Thanks.

Answer 2: See answer 1

Question 3: For the items with called-out brands, will you accept alternative brands?

Answer 3: We will consider( or equal brands.)

Question 4: Please provide the previous bid tabulations & itemized award report, including any price adjustments. If no previous bid is available, please provide your current vendors & unit prices for each item

Answer 4: · Southeastern Paper

Diamond Distributors

Associated Paper

Peoples Janitorial

Question 5: Approximately how many locations will be utilizing this contract? Does each location have a loading dock and/or forklift?

Answer 5: To my understanding, each department will make their own orders and have those orders delivered to their own address. I am not sure how many that will be but I would say it is at least 10 different locations, including each 3 fire stations, a couple police stations, recreation buildings, public works buildings, GICC and City Hall.

I do not believe each department has their own forklifts/loading docks

Question 6: Do you intend to award this bid to 1 vendor who bids on most/all items?

Answer 6: The City has the option to use multiple vendors or do an all-or-none.

Question 7: Is this a One Vendor Bid? Do we need to respond to all line items? Or can we bid on selected items?

Answer 7: See answer 6

Question 8: Hello, Can you please provide answers to the following questions for this bid:

Answer 8:

1a Will this be awarded line by line, by category, or is this a 1 winner take bid?

See answer 7

2b Can we provide alternatives?

Yes

3c What is the budget for this bid?

The City orders as needed.

4d Can we have the previous bid tabulation and the awarded vendors list?

Southeastern, Diamond Distributor, Associated Paper, Peoples Janitorial

5e Are items to be delivered to 1 location or multiple locations?

· Multiple locations

6f How often will orders be placed?

· As often as various departments need items

7g. What are your current pricing and product brands for this bid?

· Product brands are included with many of the item descriptions.

· Feel free to include brands that each vendor may carry.

8h Do you require samples?

It may be required to see if the quality is the same

9i. Can you specify anticipated order quantities for the line items?

· No

10j. Do you accept minimum orders?

Yes

11k. What lead time is acceptable?

· No lead time

Question 9: Could we receive a bid tabulation for this bid?

Answer 9: See answer 1

Question 10: Can you please provide the previous tabulation showing the awarded prices by item and winning vendor(s)?

Answer 10: See answer 1

Question 11: What is the thickness for the TRASH BAG, BLACK 38" X 58" 100/BX CL-CR601B and the TRASH BAG, BLACK 30" X 36" 100/BX (K 6037PK)

Answer 11

· TRASH BAG, BLACK 38" X 58" 100/BX (.90mil)

· TRASH BAG, BLACK 30" X 36" 100/BX (1.5 mil)

Question 12: Based on previous ordering history and purchase orders, about how often are the Trash Bags ordered (Monthly, quarterly or other) and what is an approximate case order?

Answer 12:

· TRASH BAG, BLACK 38" X 58" 100/BX (use about 200 cases a year)

· TRASH BAG, BLACK 30" X 36" 100/BX (use about 125 cases a year)

· TRASH BAG, OFFICE LINER (use about 20 cases a year)

Question 13: Are the items delivered to one location? If multiple locations, how many?

Answer 13:

· To my understanding, each department will make their own orders and have those orders delivered to their own address. I am not sure how many that will be but I would say it is at least 10 different locations, including each 3 fire stations, a couple police stations, recreation buildings, public works buildings, GICC and City Hall.

Question 14: The Addendum No. 1 for ITB No. 26-08 mentions tablets and educational materials. I want to confirm if those items are needed by the janitorial team or was it uploaded in error?

Answer 14: Disregard the error.

Question 15: For the trash can liners, specifically item #32, which specifies a 15x9x31 bag, do you require the bag to be Brown, or would a different color be acceptable?

Answer 15:

· Yes, a different color would be acceptable.