Addendum 1 ITB 26_08 CLEANING SUPPLIES_ EQUIP.docx

Purchasing Department I 3667 Main Street, College Park, GA 30337

ADDENDUM NO. 1

Solicitation No. INVITATION TO BID (ITB) NO. 26-08

Solicitation Title: Cleaning Supplies, Equipment, and Custodial Related Products

ATTENTION ALL POTENTIAL BIDDERS:

MUST ADDENDUM. READ CAREFULLY AND FOLLOW ALL INSTRUCTIONS. X

This addendum forms part of the contract documents, modifies the original bidding documents, and is as binding as if contained therein.

Return Addendum with Bid Submittal. Failure to do so may subject the Bidder to disqualification.

Return Completed Revised Bid Pricing Sheets with Bid Submittal.

TO ALL PROSPECTIVE BIDDERS, PLEASE NOTE THE FOLLOWING CHANGES AND CLARIFICATIONS:

Words in strikethrough type are deletions from existing text. Words in bold, underlined type are additions to the existing text.

1. The Bid Opening Date is still August 29, 2025.

2. The proposal is no longer an (RFP) Request for Proposal. It will now be referred to as an (ITB) Invitation to Bid.

CLARIFICATIONS / MODIFICATIONS / QUESTIONS AND ANSWERS

The City of College Park website is the official location for posting all solicitation addenda and contract award results. Prospective Providers are required to frequently monitor the City’s website to obtain complete and timely information. The City’s website is at https://www.collegeparkga.gov, and the Georgia Procurement Registry website is at https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp. All other terms, conditions, and specifications of the solicitation remain unchanged.

Name of Company / Firm / Organization

Printed Name of Authorized Rep. / Title Signature of Authorized Representative

Questions-Improving Student Outcomes Question 1: Are there any specific brands or models in particular, or screen size? Memory? Cpu? Is the municipality looking for new or refurbished?

Answer 1: We require new tablets Question 2: Would the City consider proposals that respond to the key instructional and enrichment components of the scope, while not including the tablet provision? We appreciate your time and look forward to your guidance.

Answer 2: No, tablets must be included Question 3: Are there specific minimum hardware or operating system requirements (e.g., iOS, Android, Windows)? Should the tablets come pre-loaded with specific educational apps or software? Is ongoing technical support required post-delivery (e.g., helpdesk, troubleshooting, device replacement)? Will the City require on-site setup, remote onboarding sessions, or training for staff/participants?

Answer 3: No on-site set up or training. Android tablet preferred 9 or 10 inch, 5G wi-fi, Bluetooth Minimum 8 GB RAM, 64 GB ROM.

Question 4: Are there preferred genres, grade-level alignments, or reading programs the City recommends for book selections? Who is the intended audience for pamphlets (students, parents, both), and are there content guidelines or design expectations?

Answer 4: Pamphlets 3rd-8th grade. Will collaborate regarding content and design Question 5: Will t-shirts require branding (e.g., City of College Park logo, program slogans)? Are there size breakdowns or material/color preferences the City would like us to account for?

Answer 5: Yes, city logo, slogan, and QR code. Basic sizes SML kids, 25 adult L-XL Question 6: Will the City require the vendor to facilitate any literacy programming directly (e.g., reading sessions, tablet training, family engagement events)? What is the expected duration and timeline for programming (school year only, year-round, or just summer)? Will staff or volunteers from the City be available to help implement the program, or is the vendor expected to provide personnel?

Answer 6: No direct programming or training. City staff will handle implementation.

Question 7: Will the tablets and books be used in specific existing programs (e.g., after-school programs, summer camps), or will the vendor propose new delivery mechanisms? Are there designated locations or facilities where the program will be delivered? Procurement & Deliverables: Is the vendor responsible for distributing tablets and books directly to students, or will the City handle distribution? Will the City be providing storage, inventory control, or transportation support?

Answer 7: The Vendor will deliver all items to the city, with no distribution. City will handle inventory and storage.

INVITATION TO BID (ITB) No. 26-08 – CLEANING SUPPLIES, EQUIPMENT, AND CUSTODIAL RELATED SERVICES Addendum No. 1 image1.png