Addendum 3 - Q and A.pdf

Ron DeSantis GOVERNOR J. Alex Kelly SECRETARY

Caldwell Building | 107 E. Madison Street Tallahassee, FL 32399

850.245.7105 | www.FloridaJobs.org | Twitter: @FLACommerce

An equal opportunity employer/program. Auxiliary aids and service are available upon request to individuals with disabilities. All voice telephone numbers on this document may be reached by persons using TTY/TTD equipment via the Florida Relay Service at 711.

FLORIDA DEPARTMENT OF COMMERCE

ADDENDUM NO. 3

SOLICITATION NUMBER: 25-ITB-006-KP

SOLICITATION TITLE: Fire Suppression Modification

RESPONSE OPENING DATE: 8/22/2025 @ 3:00 PM, EST

ADDENDUM NUMBER: 3

ADDENDUM PURPOSE: Questions and Answers

ADDENDUM DATE: 8/14/2025

The Department hereby amends ITB No. 25-ITB-006-KP as noted within this Addendum. For revisions, underlines represents additions and strikethroughs represent deletions. All revisions are highlighted.

In the event of a conflict between previously posted information and the information contained herein, the information herein shall control. The information in this addendum is hereby made part of this solicitation. All other terms and conditions of the solicitation remain in effect.

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3), FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA

STATUTES.

Any protest concerning this agency decision or intended decision must be timely filed with the Agency Clerk. Protests may be filed by courier, hand delivery, or U.S. mail at: Agency Clerk, Florida Department of Commerce, Office of the General Counsel, 107 East Madison Street, MSC 110, Caldwell Building, Tallahassee, Florida 32399-4128. Protests may also be filed by fax at (850) 921-3230, or by email at agency.clerk@commerce.fl.gov within the time prescribed in Section 120.57(3), Florida Statutes and Chapter 28-110, Florida Administrative Code (“F.A.C.”). It is the filing party’s responsibility to meet all filing deadlines. The Procurement Officer should be listed and copied in such filings.

The enclosed information has been provided for consideration in the preparation of your response to the above-mentioned solicitation.

This Addendum also includes the following:

Change No. 1 – B.6 Definitions Change No. 2 – Revised Attachment B, Price Page http://www.floridajobs.org/ http://www.twitter/ mailto:agency.clerk@commerce.fl.gov

8/14/2025

Change No. 1 B.6, Definitions, is hereby replaced as follows:

Commerce Business Hours Typically, 8:00 AM - 5:00 PM, Monday through Friday, during which time Commerce conducts routine business.

For this Solicitation, Service Times are as follows: 8:00 A.M. - 5:29 P.M., EST, Monday through Friday.

Commerce Non-Business Hours Typically, Commerce-Observed holidays, weekends (all day), and nighttime frames, 5:01 PM – 7:59 AM in which Commerce is closed to conducting routine business.

For this Solicitation, Service Times are as follows:

5:30 P.M. – 6:30 A.M., EST, Commerce-Observed holidays (all day), and weekends (all day).

[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]

Change No. 2 Attachment B, Price Page, is hereby replaced as follows:

REVISED

ATTACHMENT B

PRICE PAGE

Award will be determined by lowest Base Bid for Commerce Business Hours (A). Commerce anticipates that all or most of the work will be conducted during Commerce Business Hours, with the option of utilizing Commerce Non-Business Hours (B) if required. Base Bid shall include labor, supervision, associated hardware and materials, required permits, drawings, equipment, and all additional costs to complete the Fire Suppression Modification project as outlined in the Scope of Work and the Project Manual. Added Alternative (Commerce Non-Business Hours) shall include any miscellaneous work required to take place during Commerce Non-Business Hours at the discretion of Commerce. The basis of award shall include labor, supervision, materials, required permits, drawings, equipment, and all additional costs to complete the Fire Suppression Modification project as outlined in the Scope of Work and the Project Manual. Work that is required to take place in the attic space will be conducted during Commerce Business Hours only. All other work associated with this project shall be performed during Commerce Non-Business Hours and the Base Bid.

Project – Fire Suppression Modification Base Bid

A) Commerce Business Hours – (Service Times: 8:00 A.M. - 5:29 P.M. EST, Monday through Friday)

Added Alternative

B) Commerce Non-Business Hours – (Service Times: 5:30 P.M. – 6:30 A.M. EST, Monday through Friday, Commerce-Observed holidays, and weekends)

Bidder Name: __________________________________________

Authorized Representative’s Signature

*Typed Name and Title of Authorized Representative *This individual must have the authority to bind the Bidder.

The Department’s response to timely submitted questions in accordance with the Calendar of Events.

Question Number

ITB Page Number, Section

Number, Subsection Reference

Question Answers

Can I get a copy of any addenda that have been released to date?

Reference the Vendor Information Portal (VIP) for all updates/addenda:

https://vendor.myfloridamarketpl ace.com/search/bids/detail/13347

What is the estimated construction budget?

$250,000

Can I get a copy of the mandatory pre-bid meeting sign in sheet and/or plan holder’s list if available?

Reference Section B.19 of the ITB.

During demo and replacement, will the attic sprinkler system be required to be active and in service at the end of each day?

No. But this must be coordinated with the Commerce Building

Manager.

Will DOC provide a scrap metal dumpster in the loading dock area for discarding pipe and fittings? It is recommended that the scrap dumpster be place next to the East Side Dock area.

As for the length of time the dumpster will remain in the dock area heavily depends on your answer to question #1.

No. Reference Section C.7 Contractor’s Responsibilities.

Scrap metal dumpster will be the responsibility of the Contractor.

FLCommerce will make the East side of dock area available for staging of the dumpster, materials, and access for Contractors.

https://vendor.myfloridamarketplace.com/search/bids/detail/13347 https://vendor.myfloridamarketplace.com/search/bids/detail/13347

It is our intention to utilize as many existing penetrations as possible through the brick and plaster walls. However, it should be assumed that some holes will require patching and repair. Bidder does not employ experts in the masonry or plaster field. Will DOC provide a contractor who can cover this work?

Bidder could include cost to patch holes with fire caulk only

No. If Contractor does not have a qualified person to patch, they must sub-contract this portion of the job to ensure job is completed to pass State Fire Marshall (SFM) inspection for close-out of Contract.

A UL-rated firestop assembly shall be used to seal new and/or existing holes. Examples include but not liminted to: C-AJ-0055 for Circular Blank Openings & C-AJ-1226 for

Metal Pipes.

Do any of the elevators have an access door in the top that will allow us to hoist new and demoed pipe? What is the maximum length we can hoist up or down an elevator?

No, Elevators #1 and #3 have removal light defusing panels, but will only provide additional 8” to tip of elevator cab ceiling.

There is rooftop access and pipe can be craned up, if this is a suitable option for Contractor.

During the site walk an area in the loading dock along the east side was identified as an area we can store new and demoed pipe. Please confirm this area will be available.

Confirmed, this area will be made available.

Is it possible to have deliveries scheduled on Saturday, during which our crew will off load pipe, and transfer new and demoed pipe up and down the elevators.

May we have access to the building and elevators on Saturday?

Yes. The building and elevators will be available for Saturday use and scheduling.

10 What hours are considered after hours? See Change No.1 in this Addendum.

11.

Will the awarded contractor be given native design DWG and AutoSPRINK files of Exhibits B and C? This would cut down on our design time.

Yes. AutoCad DWG and/or AutoSprink CAD files may be provided upon request. The use of any such file shall only be made with the understanding that said files contain no warrantee or guarantee for accuracy and/or completeness and shall be verified by the user.

12.

Contract period is expected to be from August – November. Current ITB schedule lists an intent to award by August 19th. Giving the assumption that we will not be able start work until a contract is executed and upon a receipt of PO, is it safe to assume the contract schedule could be extend into December? Is there a hard date of completion?

Commerce will provide 120 calendar days to complete (upon execution of the Contract).

13.

The system design is required to be submitted to the State Fire Marshal.

Who issues building permits per the requirements on the cover page? State of Florida or City of Tallahassee Fire

Marshal or Leon County Fire Marshal?

A state-licensed Fire Sprinkler Contractor is required to submit a permit through the City of Tallahassee. They also must provide submittals to the State Fire Marshal’s (SFM) office for review.

This facility is a State Owned and the SFM will conduct the inspections.

14.

Work in the attic is construction in nature. While we tray and limit noise it must be expected that work associates with this scope will be noisy during the entire process. Please verify that after hours work is only dictated by access to elevators and corridors. If after hours work is needed do to noise we need to know now so we can include after hours for the entire scope of work.

Commerce Non-Business Hours work wll be scheduled through the

Commerce Building Manager.

Contractor to include cost for

Commerce Non-Business Hours work as an option on the Change

No. 2 - Revised Attachment B - Price Page.