Addendum_3_PO_5125-10.pdf

STATE OF CALIFORNIA------- CALIFORNIA STATE TRANSPORTATION AGENCY Gavin Newsom, Governor

DEPARTMENT OF TRANSPORTATION

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS MS-65

1727 30TH STREET

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

FAX (916) 227-6155

TTY (800) 735-0193 or (916) 227-6131 https://dot.ca.gov/programs/procurement-and-contracts/

Flex your power!

Be energy efficient!

October 7, 2024

Addendum No. 3 PO # 5125*10 / Request for Quote RQS # 5124*16

Vehicle to Infrastructure Communication

NOTICE TO ALL PROSPECTIVE BIDDERS:

Addendum No. 3 is being issued for the above-referenced PO. Offers for this work shall be with the full understanding of this Addendum. All other terms and conditions set forth in PO 5125*10 shall remain in full force and effect.

RFQ has been updated. All quotes shall be in accordance with the updated RFQ, and bidders must submit the updated RFQ with their quote package. Failure to use the correct RFQ will result in their bid being non-responsive.

THE FOLLOWING REPRESENT QUESTIONS ASKED AND THE DEPARTMENTS RESPONSE:

The due date for quote submission has been extended. Please see the updated timeline below:

Question 1:

Are you looking for BSM information from OBUs? Do you need BSM/PSM forwarding?

Answer:

No.

Question 2:

Do you need the ability to update or upgrade the firmwares of RSUs? How about OBUs?

Answer:

No.

Addendum No. 3

PO 5125*10

Question 3:

Are there specific fields on the CV2X radio, such as radio power, CPU usage, that you’re looking for? Please specify fields.

Answer:

No.

Question 4:

Do you require SCMS signing? SCMS relay?

Answer:

Yes.

Question 5:

Any requirement for API interface to your incident response server?

Answer:

No.

Question 6:

Automated TIM creation?

Answer:

No.

Sincerely, Michelle Garcia IT Contract Analyst

STATE OF CALIFORNIA------- CALIFORNIA STATE TRANSPORTATION AGENCY Gavin Newsom., Governor

DEPARTMENT OF TRANSPORTATION

ADMINISTRATION

1727 30TH STREET, MS-65

SACRAMENTO, CA 95814

FAX (916) 227-6155

TTY 711

http://caltrans-opac.ca.gov/

Making Conservation a California Way of Life!

Notice to Bidders Request for Quote RQS # 5124*16 PO # 5125*10 Formal Competitive Over $50,000 – IT Goods

Request for Quote (RFQ) – IT Goods. This method is for competitive procurements. Procurements over 50K are required to be published on The California State Contracts Register (CSCR) system which was established to maximize competition through advertising State purchasing and contracting opportunities.

This RFQ solicitation incorporates, by reference, the following terms and conditions:

Bidder Instructions (GSPD 451)

Information Technology General Provisions (GSPD-401 IT) General Artificial Intelligence (GenAI) A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidders/Offerors must notify the State in writing if their solution or service includes, or makes, available, any GenAI technology, including GenAI from third parties or subcontractors. The State has developed a GenAI Disclosure & Factsheet to be completed by the Bidder/Offeror.

C. Failure to disclose GenAI to the State and submit the GenAI Disclosure & Factsheet will result in disqualification of the Bidder/Offeror and may void any resulting contract. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

D. Upon receipt of a Bidder/Offeror GenAI Disclosure & Factsheet the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state

Submittal of a quote in response to this solicitation is the Bidder’s acceptance to the terms and conditions at the links above and confirmation of compliance to the provisions set forth herein.

You are invited to review and respond to this Request for Quote (RFQ), RQS # 5124*16. In submitting your quote, you shall comply with the instructions found herein. Prospective Vendors and/or Suppliers are encouraged to consider programs and preferences that are available, such as those for the use of Microbusinesses (MB), Small Businesses (SB), Disabled Veteran Business Enterprises (DVBE), Disadvantaged Business Enterprises (DBE), and other businesses covered by State and Federal programs and preferences.

As required by Executive Order S-02-06, the California Department of Transportation (Caltrans) is committed to meeting the State’s 25 percent (25%) Small Business (SB) participation goal. Certified SBs and Micro Businesses (MB) are encouraged to submit bids and a SB incentive may apply to this RFQ. A Disabled Veteran Business Enterprise (DVBE) goal is not required, but DVBE participation is encouraged, and a DVBE incentive may apply to this RFQ.

Time Schedule: It is recognized that time is of the essence. All bidders are hereby advised of the schedule set forth below and are expected to adhere to the specified required dates and times below.

http://caltrans-opac.ca.gov/ https://www.dgs.ca.gov/-/media/Divisions/PD/PTCS/OPPL/Model-Language/IT/GSPD451-110911.ashx?la=en&hash=9EED86E70D634F5F89087ACE5A3583FB0D79C347 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf

Department of Transportation Formal Competitive Over $50,000 RFQ - IT Goods (Rev. 11/2023)

EVENT DATE TIME

RFQ available to prospective bidders 9/17/2024 Questions due from prospective bidders 9/24/2024 3:00PM

Quote Submission Due Date and Time (Pacific Time) 10/1/2024 10/4/2024 10/8/2024

3:00PM

Intent to Award (estimate) 10/15/2024 10/18/2024 10/22/2024

To be considered responsive, quotes must be received by the Quote Submission Due Date and Time, as specified above. The State assumes no responsibility if the vendor cannot transmit its quote package via fax or email or if the entire quote package is not received by the quote due date and time.

RETURN QUOTES AND/OR SUBMIT QUESTIONS TO

Department of Transportation Requester’s Name: District #: Office Name:

Michelle Garcia HQ IT Procurements and Contracts Address (Street, City, State, Zip):

1727 30th Street, Sacramento, CA 95816 Telephone Number: Email Address:

(279) 234-2470 Michelle.garcia@dot.ca.gov

Note: Any oral information given will not be binding upon Caltrans unless such information is issued in writing as an official addendum.

Quote Expiration Date Delivery Date/# of days ARO Shipment 60 days from Quote Due Date FOB Destination, Freight Prepaid Ship To:

By signing below, with inclusion of the date of signature, the bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows:

1. Statement of Compliance. The below signed as complied with the non-discrimination program requirements of

Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct.

2. The National Labor Relations Board declaration set forth in Paragraph 48 of the General Provisions is true and correct.

3. If a claim is made for the Small Business or Disabled Veterans Business Enterprise preference, the information set forth within is true and correct.

SUPPLIER INFORMATION

Supplier Name Contact Name

Address City State Zip Code Phone Number Fax Number Email Address Federal Employer Identification (FEIN) Number

Seller’s Permit Number

SB/DVBE Certification Number

Bidder agrees if this response is accepted within 60 calendar days following the date the response is due to furnish all the items upon which prices are offered, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery, within the times specified and subject to the referenced General Provisions.

Signatory must be authorized to bind vendor contractually.

Printed Name and Title Official’s Signature Date

SUPPLIER REQUIRED DOCUMENTS CHECKLIST

To be considered responsive, Bidder must return the completed documents listed.

Formal Competitive over $50,000 Request for Quote (This form signed and completed) Quote Sheet(s) (Supplier’s letterhead is optional and subject to all requirements in this solicitation)

Bidder Declaration Form (GSPD-05-105 Rev. 08/09) is required from all bidders. If not MB, SB, SB/NVSA, and/or DVBE, select “None” on form. See page 2 of form for instructions

Any MB, SB, SB/NVSA, and/or DVBE must provide a Commercially Useful Function Certification Form GenAI Disclosure & Factsheet Form (STD 1000) required from all offerors to be deemed responsive

California Civil Rights Laws Certification: Complete, as applicable, when the total contract value is $100,000 or more.

Payee Data Record (STD. 204) Complete and return

N/A If claiming DVBE status, you must complete STD. 843, Disabled Veteran Business Enterprise Declaration

Note:

• Bidder’s forms, license agreements, or other documents shall not be signed by state employees.

• Any documents provided by the bidder may be incorporated by referenced in accordance with the

General Provisions – Order of Precedence referenced on the front page of this solicitation.

• Supplier Signatures - For any written solicitation, supplier quote and/or bid responses regardless of dollar value; solicitation format or delivery method (i.e., fax, electronically, mailed or delivered in person) must include the signature of an authorized supplier representative of the bidder.

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=ADM3025 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf https://cefs2.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=ADM0076 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

Supplier Name Contact Name Supplier’s Quote Number

COMMODITY INFORMATION: Supplier’s quotes as stated herein are all inclusive and no additional allowance will be paid unless separate payment provisions in the Purchase Order should specifically provide otherwise.

The list of commodities is continued on the next page – The total of all quotes shall be entered on this page.

Quotation Award: For the purposes of this solicitation, contract award will be made to the lowest responsive responsible bidder on the basis of “All or None.”

Quotation Award: For the purposes of this solicitation, contract award will be made to the lowest responsive responsible bidder’s individual items and/or a combination of items.

Supplier Attached Quote on Supplier’s Letterhead. Unit Price and Extension price are not required on this form when provided on Supplier’s letterhead. Quote Total $

Item # Quantity Unit of

Measure

Commodity or Product Code (if applicable)

Description/Specifications/Pallet Requirements

Vendor may propose an alternative model/brand name or trade name that complies with the specifications or requirements of this solicitation.

Any mention of a model/ brand name or trade name description is for reference purposes ONLY.

Unit Price $ Extension $ (Quantity* Unit Price)

1 181 EA 046171640

Vehicle to Everything Communication Monitoring Year 1 Roadside Unit (RSU)

2 490 EA 046171640

Vehicle to Everything Communication Monitoring Year 2 Roadside Unit (RSU)

3 610 EA 046171640

Vehicle to Everything Communication Monitoring Year 3 Roadside Unit (RSU)

4 20 EA 046171640

Vehicle to Everything Communication Monitoring Year 1 Onboard Unit (OBU)

5 30 EA 046171640

Vehicle to Everything Communication Monitoring Year 1 Onboard Unit (OBU)

6 40 EA 046171640

Vehicle to Everything Communication Monitoring Year 1 Onboard Unit (OBU)

Supplier Name Contact Name Supplier’s Quote Number

OPTIONAL AMENDMENT:

1. Subject to the original terms and conditions and contingent upon approval of the State and the Contractor, the State may have the option to amend the Agreement. The Purchase Order (STD. 65) allows for an Agreement Amendment for time and/or quantity, for more of the same item(s).

2. If the Agreement were amended, the Contractor’s rates below would apply. There is no commitment as a result of this RFQ to issue an Agreement for any part of the optional amendment items.

Any resulting Agreement Amendment will not take effect until it is signed by a Caltrans Contract Officer, and the Contractor has received a signed copy of the Purchasing Authority Purchase Order (STD. 65) amendment.

Supplier Attached Quote on Supplier’s Letterhead. Unit Price and Extension price are not required on this form when provided on Supplier’s letterhead. Quote Total $

Item # Quantity Unit of

Measure

Commodity or Product Code (if applicable)

Description/Specifications/Pallet Requirements

Vendor may propose an alternative model/brand name or trade name that complies with the specifications or requirements of this solicitation.

Any mention of a model/ brand name or trade name description is for reference purposes ONLY.

Unit Price $ Extension $ (Quantity* Unit Price)

1 181 EA 046171640

Vehicle to Everything Communication Monitoring Year 1 Roadside Unit (RSU)

2 490 EA 046171640

Vehicle to Everything Communication Monitoring Year 2 Roadside Unit (RSU)

3 610 EA 046171640

Vehicle to Everything Communication Monitoring Year 3 Roadside Unit (RSU)

4 20 EA 046171640

Vehicle to Everything Communication Monitoring Year 1 Onboard Unit (OBU)

5 30 EA 046171640

Vehicle to Everything Communication Monitoring Year 1 Onboard Unit (OBU)

6 40 EA 046171640

Vehicle to Everything Communication Monitoring Year 1 Onboard Unit (OBU)