Addendum 3-Harrison Co. Multi-Well Plugging Package.pdf

AGENCY SOLICITATION NUMBER – ARFQ DEP2500000055

Addendum Number: 3

The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[] Modify bid opening date and time

[] Modify specification of product or service being sought

[X] Attachment of vendor questions and responses

[] Attachment of pre-bid sign-in sheet

[] Correction of error

[] Other

Description of Modification to Solicitation:

This Addendum issued to publish and distribute the attached documentation to the vendor community.

1. To Attach Vendor Questions and Responses

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

WV DEPARTMENT OF ENVIRONMENTAL PROTECTION

ARFQ DEP2500000055 Harrison County Multi-Well Plugging Package

TECHNICAL QUESTIONS & ANSWERS

1Q. Are composite or timber mats required on any of these well sites?

1A. No. Matting boards are at the discretion of the vendor.

2Q. Can you please confirm that no Bat Laws will interfere with timber removal?

2A. To the extent that tree-cutting is necessary, DEP is not imposing any time-based restrictions on this state-funded project.

3Q. Will the Department extend the contract term from 6 months to one year?

3A. The bid solicitation specifies a 180-day performance period, as is standard for all state-funded multiwell contracts. DEP acknowledges that it is unlikely to accomplish the contract terms within this time frame, and has stated directly on other county-level projects, that as long as the vendor is making progress, it will extend the contract as needed.

4Q. What would happen if a well was removed from the contract after award?

4A This bid solicitation is structured as a single line item for permitting with a quantity of 22

(one for each well on the solicitation), and each well is bid individually for its plugging and then reclamation. If DEP were to remove a well after the contract was awarded, these line items would remain unfulfilled. At the completion of the remaining work, those line items would be formally removed prior to contract closure. That being said, DEP has the sole ability to determine whether or not a well would be removed, and at present, has no intention of removing any wells from this solicitation. All wells should be bid with the intention of fully completing the contract obligations.