Employee Training and Professional Development Services Due Date for Proposals: August 31, 2026 4:30 pm August 19, 2026 Addendum 3 Request for Information - Clarification response

1. What is the total number of employees at WROTBC? Approximately 408, 62 of whom are supervisory/managerial.

2. Does WROTBC need training for Title 31 or AML? No not at this time

3. Who is the current vendor(s) providing training for WROTBC? Western does not currently have a vendor providing training.

4. What are the strengths and weaknesses of your current vendor? N/A

5. Why is WROTBC looking for a new training vendor? Western does not currently have a vendor providing training.

6. When does WROTBC anticipate making an award for this RFP? September 24, 2026

7. When would WROTBC like a new vendor to begin training your employees? October 2026

8. What is WROTBC's anticipated budget for this work? $57,500.00

9. How will proposals be evaluated or scored? By an evaluation committee

10. For virtual training, would WROTBC expect to access online training via a vendor's platform, or do you have an LMS or other platform where courses would be imported? Accessible online training via a vendor’s platform, OR import the courses into our HRIS system.

11. Site Visit The RFP indicates that proposers are encouraged to visit and inspect the site prior to submitting a proposal. Would it be possible to schedule a site visit? If so, please let us know the preferred process and available dates. Western is not hosting site visits at this time.

12. Project Timeline Could you please share the anticipated timeline for contract award and the expected commencement of training services? September 24, 2026

13. Scope of Engagement Does WROTB anticipate this contract supporting an ongoing professional development initiative over the contract term, or will services primarily be scheduled on an as-needed basis? Would prefer to develop a coordinated schedule for training over the contract term.

14. Training Priorities Among the training topics identified in the RFP, are there particular areas that WROTB considers the highest priorities during the first year of the engagement? Supervisor/manager trainings are a top priority.

15. Participant Groups Could you provide additional insight regarding the anticipated audiences (e.g., executive leadership, managers, supervisors, frontline employees, or department-specific teams) and whether there is an estimated number of participants or training sessions envisioned during the initial contract period? There would be a mix of anticipated audience - executive leadership, managers, supervisors, frontline employees, and department-specific teams, depending on the training topic. There is not a set number of participants or training sessions envisioned during the initial contract period.

16. Needs Assessment Would WROTB be open to the selected provider conducting an initial leadership or organizational needs assessment to help prioritize training initiatives and develop a customized professional development roadmap? Open to discussion after award is made.

17. Subcontracting If a proposer utilizes a highly specialized subject matter expert as a subcontractor, are there any additional procurement requirements for out-of-state subcontractors that should be addressed in the proposal? No

18. Insurance We have the Commercial General Liability, not workers comp, because we do not have payroll or employees. Would you accept a CE-200 form? Yes

19. Number of Awards: Section 1.3 states that "WROTB has concluded that a single proposer shall be selected," while the Background section under 1.5 Specifications refers to establishing a relationship with "one or more qualified providers." Could you confirm whether WROTB intends to make a single award or whether multiple providers may be selected to cover different training topics? Multiple providers may be selected to cover different training topics.

20. Evaluation Methodology: Could you advise whether a formal evaluation criterion or scoring methodology will be used to assess proposals, or whether selection will be made at WROTB's discretion based on the information requested in Section 1.5? Selection will be made at WROTB’s discretion.

21. Period of Performance: The RFP does not specify a contract term or period of performance or anything regarding the duration of sessions and number of participants. Could you clarify? There are approximately 408 employees, 62 of whom are supervisory/managerial. We would like to extend some topics to large groups of staff, other topics would be for smaller groups. The initial contract period would be one year with an option to extend.

22. Section 1.5 states that WROTB is interested in establishing a relationship with “one or more qualified providers,” while Section 1.3 states that a “single proposer shall be selected.” Please clarify whether WROTB anticipates making a single award or multiple awards. Will potentially award to multiple providers depending on proposals received.

23. What criteria will WROTB use to evaluate proposals, and will certain criteria be weighted more heavily? If a scoring matrix is available, please provide it. Information not available at this time.

24. Approximately how many instructor-led training sessions does WROTB anticipate utilizing during the first year? To be determined

25. Which training topics does WROTB anticipate prioritizing during the first year? Supervisor/manager trainings are a top priority.

26. Does WROTB anticipate a preference for onsite, virtual, or a combination of delivery methods? If a combination, can WROTB provide an approximate expected mix? Would prefer on-site, but can accommodate virtual if necessary.

27. Would onsite training occur primarily in Batavia or at multiple WROTB locations? If multiple locations, please identify the primary locations and any shift, evening, or weekend scheduling needs. On-site training would take place at Batavia Downs location. There would be a need for multiple times for some trainings (days and evenings, if possible).

28. Approximately how many employees does WROTB employ, including the approximate number of supervisors and managers? What class sizes does WROTB typically anticipate? Approximately 408 total employees, 62 of whom are supervisory/managerial.

29. Has WROTB established an anticipated annual budget or budget range that it can share with proposers? 2026 Operating Plan included $57,500 for training.

30. Does WROTB envision using the selected provider primarily on an as-needed basis, or would it be interested in developing a coordinated annual or multi-session training plan? Would prefer to develop a coordinated annual or multi-session training plan.

31. For customized programs, does WROTB anticipate customization around its policies and procedures, its workplace situations and operating environment, or both? Both.

32. Would WROTB be interested in self-paced/on-demand e-learning as a supplement to instructor-led training, including completion tracking, reporting, and certificates? Yes.

33. Does “workplace investigations” refer specifically to training employees and managers in investigation practices, or could the selected provider also be asked to conduct workplace investigations? It refers specifically to training managers in investigation practices.

34. What is the anticipated contract start date and initial contract term, including any renewal options? September 24, 2026. Initial contract term one year with option to renew.

35. What is the due date for questions and clarifications? Questions and clarifications must be submitted to Western by 8/20/26 at 4:30 pm

36. Scope of Services - The RFP lists many different training topics in Section 1.5. Do proposers need to be able to provide training for all of the listed topics, or can we submit a proposal for only some of the topics that match our experience and expertise? Proposals can be submitted for only some of the topics that match your experience and expertise.

37. Pricing Basis - The RFP requests hourly, per-session, flat-fee, and annual package pricing, but does not indicate an estimated number of employees to be trained, anticipated session frequency, or an annual budget or funding cap. Could you share any of this information, even as a rough estimate? It would help us propose pricing that is realistic and useful for WROTB's evaluation. There are approximately 408 employees, 62 of whom are supervisory/managerial. Not all employees would take every training provided, it would depend on the topic.

38. In addition to our recommendation on course curriculum, would you like a proposed schedule of class delivery? By that I mean how many courses/month we would deliver to ensure appropriate class sizes, especially when delivering classes to your entire team of 400 people. We definitely want to deliver to the optimum size group to provide the opportunity for class participation and course information absorption. A proposed schedule would be great!

39. The insurance requirements specify the minimum requirement for automobile liability is 1$ million, as currently we do not own any commercial vehicles, for the purpose and duration of this contract would a "hired/non-owned auto endorsement policy" be satisfactory, or would commercial auto coverage to the value of 1$ million value be required? Hired/Non-Auto Liability would be acceptable if there are no owned commercial vehicles in the entities name.