Addendum 2_Second Q&A, Conformed IFB SOW MRC-23-022-MT.pdf

TO: All Planholders

FROM: Maryland Transit Administration

SUBJECT: ADDENDUM NO. 2

Contract Number: MRC-23-022-MT

MARC IV Truck Overhaul

DATE: September 19, 2023

Attached and effective this date is Addendum No. 2 (7 pages total) to the subject contract. This addendum includes the responses to the remainder of Bidder’s questions. A conformed IFB and

SOW is posted on eMMA (labeled CONFORMED) with corrections and updates as they pertain to Bider questions

The Bid due date has been extended to October 18, 2023 at 4:00 p.m.

The Bidder shall acknowledge receipt of this addendum by completing and returning this form with the bid package.

All other terms and conditions remain unchanged.

Sincerely, Sharon Curtis

Sharon Curtis, Procurement Officer

Procurement Division

Acknowledgement of receipt of ADDENDUM NO. 2 to Contract No. MRC-23-022-MT

Vendor

Name:

Authorized Representative’s Signature Date

Addendum 2 – MARC IV Truck Overhaul MRC-23-022-MT 2 of 7

ADDITIONAL BIDDER QUESTIONS AND RESPONSES

Question Response

Scope states that wheelsets are to be replaced. Could you confirm that includes axles, and wheels that fall within usable range (or are these parts inspected and re-used if they pass)?

The Scope of Work (Section

2.2.2) has been revised regarding disposition of wheel-axle-disc-bearing sets.

General Clarification: The bid documents refer to both a conditional and final acceptance. However, it does not clearly define the time frames associated. Please confirm our understanding is correct. If not, please provide detailed timelines associated with each item. For conditional acceptance, our understanding is that will be paid upon receipt of the trucks. For final acceptance, our understanding is that the invoice will be paid upon completion of the 30-day run test.

See definitions in the SOW

Section 1.14

Appendix 3: Truck Overhaul Scope of Work Section 2.2.2.A to 2.2.2G.

This section notes that all wheel and axle sets will be replaced with new. This is out of the ordinary for overhauls. Typically, wheelsets are overhauled and not replaced with new. Section 2.2.2.D repeats itself with Section 2.2.2.F.

Section 2.2.2.E repeats itself with Section 2.2.2.G. We assume that if wheelsets were replaced with new that would also include new axles and new wheels not mentioned in the specification. Please confirm. We would suggest that all the wheelsets instead be overhauled whereby the bearings are reconditioned, axles requalified, brake discs requalified, and wheels replaced with new. Then a percentage replacement could be established for brake discs

(suggestion: 25%), axles (suggestion: 10%), and bearings (suggestion: 20%).

Any replacement parts over and above the percentages estimated would go against the Miscellaneous Work Allowance.

See response to question 1

Part 3 Contractor Requirements: General Section 3.4: We suggest the following insurance amounts be replaced with the current specification:

a. Commercial General Liability:

i. Specification: $5M

ii. Request: $5M

b. Workers Compensation

i. Specification: $1M

ii. Request: $1M

c. Commercial Automobile

i. Specification: $1M

ii. Request: $1M

d. Excess or Umbrella Liability - Specification: $5M, Suggestion: $5M

e. Railroad Protective Liability - Specification: $5M per, $10M aggregate Suggestion: $0M – work will not be performed on the railroad and therefore this is unnecessary.

f. Professional Liability (Errors and Omissions) -

Specification: $5M per, $5M aggregate Suggestion: $0M

g. Contractor Pollution Liability Specification: $5M

Suggestion: $0M

No change in requirements

Addendum 2 – MARC IV Truck Overhaul MRC-23-022-MT 3 of 7

For railroad protective liability insurance, will freight carriers be required to cross active rail lines to pick up and deliver the MARC IV railcar trucks?

Are the crossings single or double track, gated, and what is the number of scheduled passenger and freight trains per day on those lines? If there are any ungated crossings, will MTA-MARC provide flagging assistance?

Freight carriers may be required to cross yard railroad tracks in the MARC maintenance facility. Train movement on these tracks is dependent upon scheduled maintenance activities.

Upon arrival at the facility, the shipping company shall check in at the main office and will be escorted at all times.

Buy America Section 4.27.9

1. As the IFB references 49 C.F.R. Parts 661.5 and 661.11, with this being a

"Truck OH," please confirm whether 661.5 (manufactured products) or

661.11 (rolling stock) is the regulation for which we should comply?

2. Will there be a "Pre-Award Audit" for Buy America?

This contract is for the overhaul of “trucks”;

therefore, it is NOT rolling stock.

A “pre-award audit” is not required.

Trucks Out of Service

Section 5.3.10: Trucks Out of Service - it is mentioned that a "not-to-exceed quantity of six (6) MARC III coaches removed" and later in the paragraph

"The not-to-exceed limit of six (6) trucks includes trucks that are not available for revenue service"

Please confirm if the not-to-exceed quantity is 6 MARC IV coaches, so 12

MARC IV trucks or 6 MARC IV trucks.

All references to MARC III in the IFB/SOW have been changed to MARC IV. See revisions to Scope of Work

5.3.10.

Milestone Payments

Given the duration of performance and sequence of the work, the milestone payment terms are not favorable for the Contractor from a cash perspective.

Would the State consider changing the milestone payments in 3.2.5 to provide the first milestone payment at NTP instead of after CDRL approval and revising the subsequent milestones to permit Contractor payment greater than 60% at conditional acceptance of stage 2?

Milestones in IFB 3.2.5

Adjusted.

Design Reviews

Section 5.7.2: The multitude of design reviews (PDR, CDR and FDR) and the requirements associated do not seem relevant for a standard 6-year component overhaul. Could the State agree to lighten the design process prior to the first overhaul?

Revised Design Review process. Consolidated to one design review. Changed SOW

5.3.4

(P.11, 3.3) Can liquidated damage requirements be removed from the contract due to the material and process time constraints that the market is currently experiencing?

No changes

(P.12, 3.4.1) In consideration that this project is a repair/overhaul in kind, can the requirement for professional liability insurance be omitted?

No changes

(P.12, 3.4.1) What is MDOT MTA’s position regarding trucking and delivery/shipment in relation to railroad protective liability insurance? Does

MDOT MTA require the trucker to have railroad protective liability insurance?

Railroad protective Liability insurance is required by any

Company when entering MTA rail yard that is under Contract with MTA

13 (P.12, 3.4.1) Contractor is requesting the removal of terrorism coverage. No Change

(P.12, 3.4.1) In consideration that the contractor’s work is not being performed within 50 feet of railroad property, delete the “Railroad

Protective Liability Insurance” requirement.

No Change

Addendum 2 – MARC IV Truck Overhaul MRC-23-022-MT 4 of 7

(P.13, 3.4.1) Since no known hazardous or pollutant materials are involved, can the requirement for submitting the contractor’s pollution liability insurance be waived?

No Change

(P.15, 3.8.4) The contractor believes this section does not apply, therefore requesting deletion Revised to remove 3.8.4

17 (P.29, 4.36) Will MDOT MTA require a bid bond to be submitted?

Bond requirements are outlined in Section 4.36.

(P.34, 5.4.8) As a private organization, we consider financial statements confidential. However, if awarded the bid, we will provide the last two (2) years of financial statements and a line of credit letter from the financial institution

The IFB requires each

Bidder to submit with its Bid package its Company financials. If all required documents are not submitted as required, the bid may be determined to be non-responsive and not susceptible for Contract award.

(P.97, 2.0) Are all air hoses to be replaced? What is the work scope for the air hoses?

Air hoses are not included in the Scope of Work.

(P.97, 2.0) There is no mention of tread brake unit (TBU) hoses, caliper braking units, caliper brake pads, tread brake unit (TBU) shoes, retaining keys, and cotter pins. Will these components be provided to the contractor by MDOT MTA, or by their respective vendors?

These components will be removed from the truck prior to shipment, they are not included in the Scope of Work.

21 (P.97, 2.0) What is the work scope for the truck sensors?

Unclear what this question is referring to.

(P.97, 2.1.1A) If truck frames require heat treatment after a repair has been performed, is the cost of heat treatment considered an additional cost?

Heat treatment of truck repairs is not included in the Scope of

Work, and as such, would be covered under either

Miscellaneous Work, or a

Change Order, at the sole discretion of MDOT MTA.

(P.97, 2.1.1E) The contractor cannot effectively determine damages until a thorough and proper inspection has been performed. Are damages found post-inspection considered additional costs? How are they handled, and if found, how does MDOT MTA extend the completion of the work schedule end date?

Damage requiring repair is not included in the Scope of Work, and as such, would be covered under either Miscellaneous

Work, or a Change Order, at the sole discretion of MDOT MTA.

(P.97, 2.1.1E) Would MDOT MTA consider abrasive blasting to facilitate proper inspection?

Please reference the OEM requirements (uploaded to

Sharepoint) for truck overhaul instructions.

(P.97, 2.1.1E) The contractor cannot determine weld repairs and subsequent stress relieving until the truck has been fully disassembled.

Therefore, any such repairs should be additional costs.

See response to question #23

(P.97, 2.1.2F) If paint is not to be fully removed via media blasting and non-destructive testing (NDT) is not to be performed (per the work scope), how can the contractor be held liable for issues in paint and structure that may arise once the trucks are back in service?

Please reference Section

4.16.7 for Inspection requirements.

(P.97, 2.1.2F) Can MDOT MTA supply the OEM paint specifications to the contractor?

See response to question #24

Addendum 2 – MARC IV Truck Overhaul MRC-23-022-MT 5 of 7

(P.97, 2.1.1H) The contractor cannot determine if repairs to mounting holes are necessary until inspections have been made, and any damage found would be considered additional costs.

See response to question #23.

(P.97, 2.1.1H) Is there an expected number of holes that need to be repaired?

Damage repair will be performed as required to bring the trucks back to OEM specifications.

(P.99, 2.2.2A) In consideration of new wheel and axle assemblies, what is

MDOT MTA’s intention for the currently installed wheels and axles?

See the revised Scope of Work

Section 2.2.2

(P.100, 2.3.1C) What are the OEM special tools mentioned in this section, and can MDOT MTA provide these tools to the contractor?

See response to question #24

(P.101, 2.4.2C) Are the air bags intended to be overhauled by the

OEM or replaced with new ones? What is the pass/fail criteria for the air bags?

All airbag assemblies will be overhauled by the airbag OEM or replaced with new. OEM specifications shall be used.

(P.102, 2.4.2J) How can the contractor meet OEM leveling specifications if the trucks are out from under the cars and not installed by the contractor?

See response to question #24

(P.102, 2.4.2J) Does MDOT MTA have a vendor for overhauling the leveling valves?

Overhaul of truck components per the Scope of Work is the responsibility of the Contractor, unless otherwise specified.

(P.102, 2.4.2K) This section does not apply to the overhaul because the contractor does not have possession of the car body.

See response to question #24

(P.102, 2.5B) What are the vendor specifications for the polypropylene lifting hook pads?

See response to question #24

(P.103, 2.6) Can MDOT MTA list the vendors for the ground cable and brush assembly?

See response to question #24

(P.104, 3.0) This section does not apply to the contractor since the car bodies are not provided with the trucks.

See response to question #24

(P.110, 4.8) For all steel castings that need to be repaired or replaced, they will be considered additional costs.

See Response to question #23

(P.113, 4.11C) The contractor will treat piping repairs as additional costs.

What are the criteria for repairing piping, valves, and fittings, as well as painting these components?

See response to question #24

(P.119, 4.16.7C) Does MDOT MTA require non-destructive testing

(NDT)?

Please reference Section

4.16.7 for Inspection requirements.

(P.125, 5.3.5) What is the definition of “access” as stated in the requirements column for completion of work schedule?

See Section 1.14 Definitions

(P.125, 5.3.5) The MDOT MTA project schedule lists the third truck as a starting point. What about the first and second trucks?

Scope of Work Section 5.3.5 -

Revised table to include delivery of trucks 1 & 2 at

Stage 1 & 2 of the overhaul

(P.126, 5.3.9B) What does MDOT MTA consider salvageable material?

5.3.9B refers to “salvage material”, which is any material removed the trucks that MDOT

MTA requests be returned to it, on a case-by-case basis.

(P.128, 5.4.2E) The contractor does not believe that an outbound inspection is necessary at an MDOT MTA facility.

No change to Scope of Work.

Addendum 2 – MARC IV Truck Overhaul MRC-23-022-MT 6 of 7

(P.128, 5.4.2E) For bid purposes, the contractor needs to know the exact location for picking up and dropping off the trucks.

See Scope of Work 5.3.7 -

Added MARC facility addresses, added details about securement and support of trucks during shipping.

(P.130, 5.7) Can the CDRLs and design submissions be waived considering that this is not a new truck design, and everything must meet OEM specifications which have already been proven?

Revised Design Review process in Scope of Work

Section 5. Consolidated to one design review.

(P.133, 5.8) Can MDOT MTA provide the contractor with a list of vendors and their associated part drawings, part numbers, quantities for A/B truck types, and OEM specifications for all parts to be obtained or manufactured?

Please reference the OEM documentation uploaded to

Sharepoint.

(P.133, 5.8) What truck components are the contractor responsible for acquiring and replacing? What is being supplied by MDOT MTA to the contractor?

Please refer to the Scope of

Work.

(P.133, 5.9B) What are the in-house field modifications being performed by

MDOT MTA, and how can the contractor overhaul to OEM specifications? See response to question #24

(P.137, 5.16) Can MDOT MTA provide the truck heavy overhaul manual and truck manufacturing drawings to determine OEM specifications and processes before the bid is due?

See response to question #24

(P.148, 6.6.1) Can MDOT MTA provide the OEM tooling specifications and/or tooling equipment required for the removal of the primary suspension springs?

See response to question #24

(P.151, 6.6.6) If MDOT MTA cannot load the outbound trucks in a timely manner (typically 1-2 hours), and the transportation driver is delayed, who is responsible for the cost accrued?

MDOT MTA will load and unload trucks as expeditiously as possible

(P.151, 6.6.7) Will MDOT MTA provide loading and unloading of truck frames and free-issued primary suspension springs? Is the contractor responsible for the shipping costs of the primary suspension springs?

MDOT MTA will provide loading and unloading of truck frames and will ship the primary suspension springs to the Contractor.

(P.159, 8.2A) The contractor believes that the warranty for the trucks should begin upon final acceptance at an MDOT MTA facility.

No change

66 Can MTA make the SharePoint documents downloadable?

No, documents will be provided only to the awardee

Addendum 2 – MARC IV Truck Overhaul MRC-23-022-MT 7 of 7

IFB MOBIFICATIONS (Complete Conformed IFB Posted on eMMA)

IFB Section No. Section Name Action

1 IFB Page 3 Key Information

Summary Sheet Changed Bid Due Date to September 22, 2023

2 IFB 3.2.5 Payment Milestones Milestones adjusted.

3 IFB 3.8.4

Contractor

Requirements Revised to remove 3.8.4

4 Appendix 2 Contract Deliverables

Requirements List

References for PDR, CDR, and FDR changed to “Design

Review”

5 SOW 1.14 Definitions Added verbiage to “CONDITIONAL ACCEPTANCE”

6 SOW 2.2.2

Wheel and Axle

Assembly Scope of

Work

Changed scope of work for journal bearings, axles, brake discs, and wheels.

7 SOW 5.3.4

Baseline Project

Schedule

Revised Design Review process. Consolidated to one design review.

8 SOW 5.3.5

Completion of Work

Schedule

Revised table to include delivery of trucks 1 & 2 at Stage

1 & 2 of the overhaul

9 SOW 5.3.7 Shipping Plan Added MARC facility addresses, added details about securement and support of trucks during shipping.

10 SOW 5.3.10 Trucks Out of Service Changed “MARC III coaches” to “MARC IV trucks”.

11 SOW 5.4.2

Monthly Progress

Schedule

Updated Item E to show revised Design Review process.

Consolidated to one design review.

12 SOW 5.7.2 Design Reviews Revised Design Review process. Consolidated to one design review.

13 SOW 5.7.3

Design Review

Requirements

Revised Design Review process. Consolidated to one design review. Deleted Section 5.7.4