Addendum 1_Pre-Bid Info, Ext Due Date, 1st QA MRC-23-022-MT.pdf

TO: All Planholders

FROM: Maryland Transit Administration

SUBJECT: ADDENDUM NO. 1

Contract Number: MRC-23-022-MT

MARC IV Truck Overhaul

DATE: August 18, 2023

Attached and effective this date is Addendum No. 1 (13 pages total) to the subject contract. This extends the bid due date to September 22, 2023 at 4:00 p.m. to allow time to provide responses to additional questions and make adjustments addendum includes the Pre-Bid information, group

1: questions and response, and a Non-Disclosure form.

The Non-Disclosure form is in response to many questions requesting access to various information. The response for these questions involves a bidder completing the NDA form and submitting it to me at scurtis@mdot.maryland.gov. A follow up email will be sent to the signer of the form providing the access information for MTA’s SharePoint.

The Bidder shall acknowledge receipt of this addendum by completing and returning this form with the bid package.

All other terms and conditions remain unchanged.

Sincerely, Sharon Curtis

Sharon Curtis, Procurement Officer

Procurement Division

Acknowledgement of receipt of ADDENDUM NO. 1 to Contract No. MRC-23-022-MT

Vendor

Name:

Authorized Representative’s Signature Date mailto:scurtis@mdot.maryland.gov

Addendum 1 MRC-23-022-MT Page 2 of 6

BIDDER QUESTIONS AND RESPONSES

Question Response

Will a complete set of truck related IPC docs (BOMs included) be made available to determine suppliers and part numbers?

Additional documentation

(“reference documents”) will be made available for review

(read-only) via MARC’s

SharePoint site. A signed Non-

Disclosure Affidavit is required to receive an authorization for access.

Although unlikely, what is the case when a frame or bolster is too far cracked or damaged to safely repair and re-use?

This would necessitate a change to the Scope of Work of the Contract.

If this situation occurs, it will be handled on a case-by-case basis.

What is the scope relative to Brake Units?

Brake Units will be removed from the trucks prior to shipment by MDOT MTA, and reinstalled on the overhauled trucks upon receipt by MDOT MTA. The

Contractor will not be performing any overhaul work on the Brake Units.

Will OEM specs be made available?

See response to Question #1

Can the weight of the trucks be confirmed?

Appendix 3: Truck Overhaul Scope of Work Section 2.1.E. This section notes that all cracks, damage, or signs of rust will be noted and reported to

MDOT MTA. The damaged areas shall be repaired or new parts will be welded as required. Please confirm that these repairs and others like them shall be costed against the Miscellaneous Work Allowance and are not part of the standard pricing provided.

Damage requiring component replacement not mentioned in the Scope of Work will be considered Miscellaneous

Work. Normal wear or surface corrosion are not considered

Miscellaneous Work.

Appendix 3: Truck Overhaul Scope of Work Section 2.1.F. This section notes that after inspection and repair any areas of missing paint shall be painted. Please confirm that ONLY the areas missing paint shall be painted.

Any areas of missing paint shall be painted.

Appendix 3: Truck Overhaul Scope of Work Section 2.1.F. Please confirm the existing truck paint color via RAL or other recognizable system for color determination.

Addendum 1 MRC-23-022-MT Page 3 of 6

Appendix 3: Truck Overhaul Scope of Work Section 2.3.1.E. This notes that all springs (inner and outer) are to be replaced with new. However, Section 1.1.A notes that the springs will be free-issued from MARC. Please confirm that MARC will indeed free-issue the springs and they are not to be supplied by the truck overhauler. Please further confirm that after a truck completes Stage 1, when the truck is overhauled during Stage 2, the springs

(installed in Stage 1) shall be reused at that time.

All Primary Suspension

Springs on all trucks will be replaced with new during

Stage 1. Primary Suspension

Springs will be free-issued by

MARC. The Primary

Suspension Springs will not be replaced during Stage 2.

Appendix 3: Truck Overhaul Scope of Work Section 2.3.1.E. Since springs are free-issued from MARC for this project, please confirm that the springs shall already be color coded.

The Primary Suspension

Springs will be color-coded from the manufacturer.

Appendix 3: Truck Overhaul Scope of Work Section 2.4.2.B.4. Please confirm the existing bolster paint color via RAL or other recognizable system for color determination.

See response to Question #1

Appendix 3: Truck Overhaul Scope of Work Section 2.4.2.E. In regard to this section, can the contractor deliver all of the Secondary Suspension

Lateral Shock Absorbers for the entire project in one delivery as opposed to delivering it with every truck delivery?

The secondary suspension lateral shock absorbers will be delivered with the overhauled truck and packed separately for installation when the truck is installed on a vehicle

General Clarification: Please confirm that any section of the technical specifications which notes that repairs will be made as required or as noted will be invoiced against the Miscellaneous Work Allowance and are NOT part of the standard overhaul price provided by the contractor. If not, please identify the specific sections of the technical specifications where the

Miscellaneous Work Allowance applies and every section where it does not.

Damage requiring component replacement not mentioned in the Scope of Work will be considered Miscellaneous

Work. Normal wear or surface corrosion are not considered

Miscellaneous Work.

General Clarification:

The following are necessary to properly quote the specification. Please release the following: 1.) Entire as-built drawing package of the truck assemblies/bogies for all parts, components, and sub-assemblies including but not limited to every component which is mentioned to be inspected, repaired, or replaced. 2.) Heavy Repair Manual for the Truck Assembly and Wheelset. 3.) Running Maintenance Manual for the Truck Assembly and Wheelset. 4.) Illustrated Parts Catalog for the Truck Assembly, Wheelset, and all other components mentioned in the specifications. 5.)

Sample Truck History Book from the original build of truck assemblies.

Upon release of the necessary documentation as mentioned above, we would request an extension of the bid due date by at least six weeks from the date on which the aforementioned information is released in order to allow time to properly quote.

Addendum 1 MRC-23-022-MT Page 4 of 6

General Clarification:

The drop-off and pick-up address is not noted in the documentation. Please confirm the address where the trucks will be picked-up and the address where the trucks will be dropped off.

Trucks shall be picked up and delivered to either Riverside

(1600 Ludlow St, Baltimore, MD) or Martins (2700 Eastern

Blvd, Middle River, MD) at

MTA’s sole discretion. See revised Scope of Work, Section 5.3.7, Item C.

General Clarification: The specification makes no mention of the cabling or piping for the truck assembly. Please confirm that no work is to be performed on the piping and cabling and that trucks are to arrive with the piping and cabling already stripped from the truck.

Trucks will be sent to the

Contractor for overhaul with all truck-mounted cabling and piping. Please refer to the following sections for specification requirements:

Section 4.11, Piping and

Tubing

Section 4.13, Wire and Cable

General Clarification: No payment terms are noted in the specification.

Please confirm then that payment shall be made immediately upon receipt of an invoice subject to the terms of the milestone schedule provided in

Part 3 Contractor Requirements: General Section 3.2.5.

The payment terms can be found in the IFB’s Attachment

M, Sample Contract under section 4, “consideration and

Payment”.

General Clarification: Fasteners specifications are mentioned in the

Materials and Workmanship sections of the specification, but a workscope in regards to fasteners are not included. Please confirm that all fasteners on the truck assemblies are to be replaced with new.

All fasteners removed from the truck during overhaul shall be replaced with new.

The MDOT MTA MARC IV Railcar Truck Overhaul Scope of Work

(Appendix 3, Section 1.2: General System Description, page 1) refers to

OEM specifications: “The overhauled trucks and components will meet all OEM requirements, unless otherwise specified, to functionally restore them to their as-built OEM condition.” Can the MTA-MARC provide the

OEM specifications?

See response to Question #1

Can the MTA-MARC provide the MARC IV railcar truck weight and dimensions?

See response to Question #1

Will the MTA-MARC provide personnel and crane assistance for loading and offloading the MARC IV railcar trucks to and from freight carriers’ flatbeds at MTA-MARC’s maintenance locations?

Please refer to the Scope of

Work, Section 5.3.7.

Notice to Proceed

Can MDOT MTA give the expected Notice to Proceed date for this contract?

Notice to Proceed will be provided to the awardee following final approval and execution of the Contract is complete.

Performance Bond

This article requires the selected Bidder submit a performance bond with the signed contract. However, a fully signed contract is a prerequisite to order a performance bond from the surety. We ask that the requirement be revised to specify the performance bond will be required within 14 days of a fully signed contract, with provision of a performance bond being a prerequisite to receive Notice to Proceed.

The fully executed performance bond is due with the signed Contract 10 days from receipt of Letter of

Intent.

Addendum 1 MRC-23-022-MT Page 5 of 6

Limitations of Liability

Article 29: As written, the Contractor's liability would be uncapped, and consequential damages are not excluded. This represents an unacceptable level of risk. We propose Article 29.1. b and c be edited and new clause

29.4 be added as follows :

(b) Without limitation for damages for bodily injury (including death) and damage to third party real property and tangible personal property subject to Contractor's indemnity obligations; and

(c) For all other claims, damages, loss, costs, expenses, suits or actions in any way related to this Contract and regardless of the basis on which the claim is made, Contractor’s total aggregate liability whether based upon contract, tort (including negligence and strict liability) or otherwise, shall be unlimited to one hundred percent (100%) of the total Contract value.

29.4 All claims by the State against the Contractor arising under the

Contract shall be brought within three (3) years after the end of the warranty under this Contract. Notwithstanding any other provision of this

Contract, Contractor shall not be liable to the State for loss of profit, loss of subsidy, loss of production, loss of any tax benefit, financing costs, or for any financial or economic loss or for any indirect or consequential damage or loss whatsoever that may be suffered by the State, or any third party.

No changes will be made to the IFB/Contract.

Indemnity

Art. 10.1 Will the State consider limiting indemnity obligations to third party claims arising from Contractor's negligence in performance of the work? Edits as follows:

10.1. At its sole cost and expense, Contractor shall (i) indemnify and hold the State, its employees and agents harmless from and against any and all claims, demands, actions, suits, damages, liabilities, losses, settlements, judgments, costs and expenses (including but not limited to attorneys’ fees and costs), whether or not involving a arising from third party claims, which arise out of or relate to the Contractor’s, or any of its subcontractors’, negligent performance of this Contract and (ii) cooperate, assist, and consult with the State in the defense or investigation of any such claim, demand, action or suit. Contractor shall not enter into any settlement involving third party claims that contains any admission of or stipulation to any guilt, fault, liability or wrongdoing by the State or that adversely affects the State’s rights or interests, without the State’s prior written consent.

No changes will be made to the IFB/Contract.

Assignment

28. Would the State consider modifying the assignment provision as follows (add as second full sentence): "Notwithstanding the foregoing, the Contractor is permitted to assign the Contract to a related affiliate with sufficient resources and financial capabilities, or parent company, without consent but with written notice to the State."

No changes will be made to the IFB/Contract.

Delays and Extensions of Time

19.1, The current wording makes Contractor bear all costs for delays including if there are delays or actions of the State. Would the State consider revising 19.1 follows: "The Contractor agrees to prosecute the work continuously and diligently and no charges or claims for damages shall be made by it for any delays or hindrances from any cause whatsoever during the progress of any portion of the work specified in this Contract unless such delays impact Contractor's critical path and are

No changes will be made to the IFB/Contract.

Addendum 1 MRC-23-022-MT Page 6 of 6 due to actions or omissions of the State or its agents and the State has been advised in advance of Contractor's schedule requirements."

19.2, Would the state please make clear that delays from hidden damage that are accounted for as Miscellaneous Work are also an excusable delay by adding to the end of 19.2: "Excusable delays shall also include any delays resulting from Contractor's discovery of hidden damage that is not covered under the scope of work and is addressed under the

Miscellaneous Work Allowance."

Compliance with Laws

26.c Contractor should not bear the risk of changes in law as this is a fixed price contract with a long period of performance (i.e. 5 year term).

Would the state please add to 26 " Any changes to federal, State and local laws, regulations, and ordinances applicable to Contractor's activities and obligations after Notice of Award shall entitle Contractor to a change order to the extent such change causes an increase in the

Contractor’s cost of, or the time required for, the performance of any part of the work."

No changes will be made to the IFB/Contract.

Warranty

Contractor requests clarity of its warranty obligations in order to price accordingly. Would the state consider editing Appendix 3, Section 8 as follows:

8.8 The rights and remedies of the Department under this Section are not intended to be exclusive and shall not preclude the exercise of any other rights or remedies provided for in this Contract, or by law or otherwise.

Notwithstanding the foregoing, the warranties in this section 8 are the exclusive warranties that apply and ALL OTHER EXPRESS, IMPLIED

OR STATUTORY WARRANTIES INCLUDING

MERCHANTABILITY OR FITNESS FOR A PARTICULAR

PURPOSE, ARE HERBY DISCLAIMED.

No changes will be made to the IFB/Contract.

Consideration and Payment

Art. 4 Given the long period of performance and inflation, would the

State consider including a price escalation formula for a contract price adjustment?

No changes will be made to the IFB/Contract.

Consideration and Final Acceptance

A Conditional Acceptance is usually a milestone used for fleet overhaul.

Since there is a 30-calendar day revenue service condition for its approval, would the State agree to remove this requirement and instead perform a Final Acceptance upon the reception of the truck at MARC's facility.

No changes will be made to the IFB/Contract.

The pre-bid agenda, pre-bid attendee list, and the NDA form follow on the next page.

MARC IV TRUCK OVERHAUL

Solicitation #: MRC-23-022-MT

NON-DISCLOSURE AGREEMENT BIDDER

CONDITIONAL ACCESS TO SECURITY SENSITIVE

INFORMATION NON-DISCLOSURE AGREEMENT - BIDDER

I, _________________________, as an officer or employee of

[Name of Company]

(hereinafter, the Company), hereby consent to the terms and conditions of the Non-Disclosure Agreement

(hereinafter, Agreement) in consideration of my being granted conditional access to certain documents or material containing sensitive security information (hereinafter, SSI) in the course of, and during the implementation of, a security program related activity.

I understand and agree to the following terms and conditions:

1. By being granted conditional access to SSI, special confidence and trust has been placed in me and I am obligated to protect this information from unauthorized disclosure, in accordance with the terms of this Agreement and any applicable federal or state law concerning the handling of SSI.

2. As used in this Agreement, SSI is that information defined in 49 CFR Part 15 and 49 CFR Part 1520, but also includes any information not specifically mentioned in Part 1520 but marked as “sensitive security information” or “SSI”. Any category or categories of state promulgated information matching the general description of federally defined SSI information shall be treated as SSI information.

3. Based on the Maryland Department of Transportation Maryland Transit Administration (hereinafter, MDOT MTA), determination that I have a security-related need to know, I am being granted conditional access to SSI contingent upon my execution of this Agreement for the sole purpose of

Preparing a Bid (hereinafter, Project). This approval will permit me to have conditional access to certain SSI, including but not limited to PROJECT PLANS AND SPECIFICATIONS FOR THE

PROJECT and/or to attend meetings in which such information is discussed or otherwise made available to me. This Agreement will not allow me to have access to materials the MTA has determined, in its sole discretion, are inappropriate for disclosure pursuant to this Agreement. This may include sensitive, but unclassified information provided to the MDOT MTA by other State of

Maryland agencies and the United States Government, or any other SSI that I do not have a security-related need to know. This conditional access is a non-transferable privilege.

4. I will disclose SSI that is provided to me pursuant to this Agreement only to others who have a security-related need to know and who have signed a non-disclosure agreement with the MDOT

MTA. I will never divulge to anyone who does not have a security-related need to know, SSI that is provided to me. I understand that if I am uncertain about the classification status of information, I am required to confirm from an authorized official that the information is not SSI before I may disclose

it. I further understand that I must verify that the persons to whom I intend to disclose SSI information have been approved for access to it prior to such disclosure. I further understand that I am

RFP Document

Non-Disclosure Agreement - MRC-23-022-MT Page 2 obligated to comply with laws and regulations that prohibit the unauthorized disclosure of SSI information.

5. If I become aware or have reason to believe that SSI may have been released to any unauthorized person, I will immediately notify the MDOT MTA and provide such information or documents or records as may be requested by MDOT MTA related to the unauthorized disclosure.

6. I understand that the unauthorized disclosure of SSI could compromise safety and security, and could cause damage or irreparable injury to the State of Maryland or others I will implement such measures as are appropriate to ensure the adequate safeguarding of SSI materials. Failure to take adequate protective measures is a violation of this Agreement.

7. If I violate the terms and conditions of this Agreement, such violation may result in the cancellation of my conditional access to SSI, and may result in the cancellation of any existing agreements between me and the State of Maryland. The State of Maryland reserves the right to take any other enforcement or corrective action deemed necessary. This may serve as a basis for denying me conditional access to other State of Maryland and United States Government information, both classified and sensitive information in the future. If I violate the terms and conditions of this

Agreement, the United States may institute a civil penalty against me pursuant to 49 U.S.C. 46301, 49

CFR Part 15, and 49 CFR Part 1,520 or take other enforcement or corrective action.

8. Unless and until I am provided a written release by the MDOT MTA from this Agreement or any portion of it, all conditions and obligations contained in this Agreement apply both during my period of conditional access, which shall terminate at the conclusion of my work under this Project specified above in paragraph 3 and at all times thereafter.

9. Each provision of this Agreement is severable. If any administrative or judicial tribunal should find any provision of this Agreement to be unenforceable, all other provisions shall remain in full force and effect.

10. I understand that the State of Maryland and/or United States Government may seek any remedy available to it to enforce this Agreement, including, but not limited to, application for a court order prohibiting disclosure of information in breach of this Agreement, imposition of civil penalties, and any other enforcement or corrective action.

11. By granting me conditional access to information in this context, the State of Maryland and United

States Government does not waive any statutory or common law evidentiary privileges or protections that it may assert in any administrative or court proceeding to protect any SSI to which I have been given conditional access under the terms of this Agreement.

12. These restrictions are consistent with and do not supersede, conflict with or otherwise alter the employee obligations, rights or liabilities created by Executive Order 12356; Section 7211 of Title 5, United States Code (governing disclosures to Congress); Section 1034 of Title 10, United States

Code, as amended by the Military Whistleblower Protection Act (governing disclosure to Congress

Non-Disclosure Agreement - MRC-23-022-MT Page 3 by members of the military); Section 2302 (b) (8) of Title 5, United States Code, as amended by the

Whistleblower Protection Act (governing disclosures of illegality, waste, fraud, abuse or public health or safety threats); the Intelligence Identities Protection Act of 1982 (50 U.S.C. 421 et seq.) (governing disclosures that could expose confidential Government agents), and the statutes which protect against disclosure that my compromise the national security, including Sections 641, 793, 794, 798, and 952 of Title 18, United States Code, and Section 4(b) of the Subversive Activities Act of 1950 (50 U.S.C.

Section 783(b)). The definitions, requirements, obligations, rights, sanctions and liabilities created by said Executive Order and listed statutes are incorporated into this Agreement and supersede this

Agreement to the extent of any conflict.

13. My execution of this Agreement shall not nullify or effect in any manner any other secrecy or nondisclosure Agreement which I have executed or may execute with the State of Maryland and

United States Government.

14. The MDOT MTA may, from time to time, make inquiry about your use of SSI, including dissemination of SSI and measures to protect SSI. I understand that I have a duty under this

Agreement to respond fully, adequately, and in good faith to any such inquiry.

15. I make this Agreement in good faith, without mental reservation or purpose of evasion.

DATE NAME (print) SIGNATURE

This Agreement was accepted by the undersigned on behalf of ______________________ [insert

Company name] as a prior condition of conditional access to SSI.

DATE WITNESSED BY – [insert position in Company]

Email Address for Signee: ______________________________

PRE-BID MEETING

ATTENDEE LIST

CONTRACT NO. MRC-23-022-MT

MARC IV Truck Overhaul

August 9, 2023

CONTACT PERSON NAME OF FIRM TELEPHONE/FAX NO.

Sharon Curtis MTA Procurement 410-856-4827

Andrea Farmer Deputy Chief Operating Officer

Mike Pittinaro

MARC

Brian Amos

MARC Chief Mechanical Officer

Rodney McGhee

Gary Wagner

Frank Iascabio

Amsted Rail

Thomas Crowley

John Winter

Mark Rose

William Cooper

Brian Boettner

Delaware Car Company

David Patterson

Goodlo Transportation

William Covino

Hiro Shimbori

Rainer Hombach

Kinkisharyo International, LLC

Tammy Charles GMI, LLC

Josehp Stone

Brent Williamson

Julien Dachary

Alstom Mass Transit Corp

Anthony Ursone

UTC RAS

David Fraizer Irwin Car

PRE-BID CONFERENCE AGENDA

MARC IV TRUCK OVERHAUL

Solicitation No. MRC-23-022-MT

August 9, 2023

Please note that nothing stated at the pre-bid conference can change the IFB unless a change is made by the MDOT MTA Procurement Officer by written addendum.

I. WELOME AND INTRODUCTIONS

➢ Good Afternoon, thank you for joining us for the Pre-Bid Meeting for Contract Number:

MRC-23-022-MT MARC IV Truck Overhaul

➢ My name is Sharon Curtis, and I am the Procurement Officer for this Invitation for Bids (IFB).

➢ The Contract Monitor for this contract is Brian Amos

➢ Contractors introduce themselves.

II. ADMINISTRACTION ITEMS AND DUE DATES

➢ A Bidder must meet the Minimum qualifications in order to qualify for contract award and be registered to do business with the state of Maryland and be in “good standing” status. (SDAT).

➢ All questions must be directed to the attention of the Procurement Officer via e-mail. The address is scurtis@mdot.maryland.gov. Only written answers received from the Procurement

Officer are the official position of the Agency.

➢ The submission deadline for questions is 2:00 p.m. on August 11, 2023

➢ After the deadline for questions has passed an addendum that will include the Pre-Bid Attendee

List, Pre-Bid Agenda, and responses to any written questions from vendors. Any changes made to the specifications will be included in the addendum;

A few errors were found in the SOW sections 5.3.10 and Section 7.3 Item C. These will also be included in the Addendum. We will discuss the errors later in this meeting.

➢ Bids may not be submitted by e-mail or facsimile.

➢ Multiple and/or alternate Bids will not be accepted.

➢ The purpose of this IFB is to award one contract for a three year term with a two-year warranty period.

➢ Bidders are required to acknowledge all addenda by signing a copy of each addendum cover letter and including it with their bid submission. Do not return the signed cover letter immediately after receiving it;

➢ Bids are due on or before August 24, 2023 by 4:00 p.m. (via eMMA) Per addendum 1 dated 8/18/23 Bids are due September 22, 2023 at 4:00 p.m.

III. BID SUBMISSION VIA eMMA

➢ The link for eMMA is eMMA.maryland.gov. There are instructions as well as contact information for vendors. Contact the eMMA Help Desk if you have any issues. Allow plenty of time to submit in case you run into computer/system issues.

mailto:scurtis@mdot.maryland.gov

MARC IV Truck Overhaul MRC-23-022-MT Pre-Bid Agenda 2 of 3

➢ The signature on all the forms must be an authorized person to sign contract documents on behalf of the Company. This would be the company President, Vice President, or CFO/COO.

If an authorized person is not one of these Company Officers, please email me.

➢ All Bidders must complete and include the required documents via eMMA. MDOT

MTA no longer accepts delivered bid packages.

➢ The submitted bid package shall include all the required documentation submitted as one PDF titled with the route number. A redacted file shall also be submitted and labeled with route number and “redacted”.

➢ Enter only the total Bid Price from the Bid Form (Basis for Award) into eMMA.

➢ Do not change the format of any documents. Failure to submit these documents as required with the bid submission may result in the Procurement Officer deeming the bid as not responsive.

➢ Do not hesitate to contact me with any questions regarding the submission!!

IV. PERFORMANCE BOND, INSURANCE, AND MBE/DBE

PERFORMANCE BOND

➢ Performance Bond shall equal 10% of the Contract Price.

➢ An original, fully executed Performance Bond with raised seals must be submitted within 10 days of receipt of LOI. This document must be approved by MDOT MTA legal office before the Contract can be submitted to the BPW for final approval. The Performance Bond form is included in the IFB package (Attachment P) Please contact me if you have any questions. If your company does not have a “seal” please include a letter stating such.

INSURANCE

➢ This Contract requires RR Protection Liability Insurance.

➢ COIs are also being audited by MTA’s safety office to ensure the Contractor has the coverage outlined in the IFB.

➢ The Final Certificate of Insurance (COI) submitted with the Contract must show evidence of all insurance requirements as outlined in the IFB. The insurance must be kept in effect through the term of the contract and show MDOT MTA as an additional insured.

➢ The COI shall include the Contract number and Contract name.

➢ In addition, separate Endorsements are required naming MDOT MTA as an additional insured.

MBE/DBE Goal

➢ There are no DBE goals established for this Contract.

V. CONTRACT FUNDING

➢ Funding for this Contract includes 20% Federal money.

➢ Federally funded contracts mandate federal requirements. These requirements are outlined in the IFB.

VI. CONTRACT AWARD

➢ There is no longer an in-person Public Bid opening.

MARC IV Truck Overhaul MRC-23-022-MT Pre-Bid Agenda 3 of 3

➢ After the due date and time of the submission has passed, registered vendors can find the information of submitted bids on eMMA. If you have any issues, please contact eMMA help desk.

➢ A Letter of Intent (LOI) will be emailed to the Contractor who is determined to be a responsible and responsive bidder with the most favorable bid price.

➢ The LOI will include the contract and several affidavits for signature (as outlined in the IFB).

➢ The Contractor will have 10 days to return all the signed documents as required in the IFB.

➢ Failure to return any of these documents after to the due date, may be found “not susceptible for award.” Any delays shall be discussed with the Procurement Officer as soon as a delay is known.

VII. CONTRACT FINAL APPROVAL

➢ This contract requires final approval from the Board of Public Works. Following this approval, a Notice to Proceed (NTP) letter will be sent to the awarded contractor stating the effective date of the Contract.

VIII. MARC TEAM COMMENTS

➢ Overview of the Scope of Work

IX. VENDOR QUESTIONS

Please remember, in order to receive an official answer, you must submit your questions in writing to my email address.