Addendum 2 RPF 1116-P-2627.pdf
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- Solicitation number
- RFP-129086
- Issued by
- Williamsburg City, Portsmouth City, Virginia
About this file
This is Addendum No. 2 to Request for Proposals (RFP) #1116-P-2627 issued by Portsmouth Public Schools, Commonwealth of Virginia, for Fire Protection Systems Testing, Inspection and Maintenance Services. The RFP pricing shall reflect testing and inspections only, with any replacement parts, repairs, services, and maintenance for fire alarm systems, fire sprinkler systems, fire extinguishers, kitchen hood systems, emergency/exit lights, fire pumps, and backflows to be quoted separately for approval and purchase order issuance. The addendum clarifies that contractors must meet NFPA 72 requirements for semi-annual and annual fire alarm system inspections and shall provide their own lifts for inspections at multiple school sites. Fire pump testing and inspections are included in the RFP, while backflow prevention testing, inspections, and repairs constitute a separate Portsmouth Public Schools contract. The original RFP was dated September 25, 2026, with bids due October 29, 2026, at 2:00 P.M. (EST). Offerors must acknowledge receipt of this addendum by signature and return it with their proposals.
This addendum provides clarifying responses to fourteen questions submitted by potential offerors and confirms that inspection reports alone are sufficient without additional letters of certification. The procurement office indicated that a previous version of this RFP (#1113-P-2526) resulted in "No Award" and contained no pricing or scoring information available for reference. Portsmouth Public Schools will coordinate elevator technicians to reset elevators to normal conditions during inspections but will not provide lifts or furnish principal contact information to contractors. All other provisions of the original RFP remain unchanged.
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Text version
Procurement Office 801 Crawford Street, 3rd Floor
Portsmouth, VA 23704
(757) 393-8261 • FAX (757) 393-5104
October 20, 2026
ADDENDUM NO. 2 TO ALL OFFERORS:
Reference – Request for Proposals (RFP): RFP #1116-P-2627 Commodity: Fire Protection Systems Testing Inspection and Maintenance Services Dated: September 25, 2026 For Delivery To: Portsmouth Public Schools Commonwealth of Virginia Bids Due: October 29, 2026 at 2:00 P.M. (EST)
The above is hereby changed to read:
1. Additional questions and answers below.
Note: All other provision of the RFP shall remain unchanged. Provisions of this Addendum shall become part of the RFP package and Offerors shall acknowledge receipt of the Addendum by signing in the space provided below and returning with proposal. The original RFP document must be signed.
Very truly yours, Dr. Michael Thomas, CPPM Procurement Director Phone: 757-393-8261 purchasing@portsk12.com
Name of Firm
Signature/Title
Date
Questions:
1. Should the RFP pricing reflect testing & inspections only?
Yes.
2. Would any replacement parts/repairs/services/maintenance, for the following systems, be quoted separately for approval and purchase order issuance?
Fire Alarm Systems Fire Sprinkler Systems Fire Extinguishers Kitchen Hood Systems Emergency/Exit Lights Fire Pumps (if applicable) Backflows (if applicable)
Yes.
3. Will you be able to provide the final inspection reports for PACE CENTER, 401 West Road
(fire alarm system, fire sprinkler system, backflows, kitchen hood systems, fire extinguishers, fire pump, emergency/exit lights)?
The requested information regarding the Pace Center systems was provided in Addendum #1.
4. If you are unable to provide the final inspection reports, can you provide device counts for the fire extinguishers & emergency/exit lights?
See response to questions #3.
5. If you are unable to provide the final inspection reports, how many kitchen hood systems onsite? Are the kitchen hood system(s) CaptiveAire Core or Tank Systems?
N/A
6. Page 5, B. Required Services, “if upgrades are required, it is the responsibility of the contractor to perform this work regardless of the size or complexity at no cost to PPS”. Does this apply to firmware upgrades only, or devices/whole systems as well?
No.
7. Page 5, A. “Functional annual and semi-annual testing and inspection of the fire alarm systems” would this require a full 100% inspection of the fire alarm system on a semi-annual basis? Or 50% of devices are tested every 6 months, so 100% of devices are tested within 12 months? Please elaborate.
Must meet the NFPA 72 requirements for semi and annual inspections.
8. Multiple schools require a lift to complete the fire alarm inspections, will PPS provide the lift, or should that be quoted separately, prior to the inspection?
Contractors shall provide their own lift. See section III. Statement of Needs/Scope of Work
Item B (1).
9. Multiple schools have elevators; will PPS coordinate an elevator technician to be onsite during the fire alarm inspections to ensure the elevator is reset to normal conditions?
Yes.
10. Would a letter of certification of proper performance for each system be required in addition to the inspection reports? Or will the inspection report itself be sufficient?
The inspection report is sufficient.
11. Will a list of all the principals, to include their email address be provided for reports?
No.
12. Is Fire Pump testing and inspections included in the RFP?
Yes.
13. Is Backflow Preventor testing and inspections included in the RFP?
Backflow Prevention, Inspections and Repairs is a separate PPS contract.
14. Can you provide the bid submittals pricing for RFP 113-P-2526?
RFP #1113-P-2526 resulted in “No Award”. There is not any pricing or scoring information to share for this RFP. It was reissued as RFP #1116-P-2627.
Procurement Office
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