Addendum_2_Revised_Timeline.pdf
PDF 171 KB Posted
- Attached to
- Water and Wastewater Facilities Services
- Solicitation number
- RFP-2024-3029
- Issued by
- Volusia County, Florida
About this file
This document is an Addendum #2 for a Request for Proposal (RFP) issued by the School Board of Volusia County, Florida, for Water & Wastewater Facilities Services (RFP-2024-3029). The solicitation seeks a qualified contractor to operate and maintain three water treatment plants, three wastewater treatment plants, and thirteen lift stations across the district. The RFP was released on September 27, 2024, with proposals due on October 30, 2024, at 2:00 PM EST. A voluntary pre-solicitation meeting was held on October 2, 2024, and site visits were optional. The contract will have an initial three-year term after board approval, with an option for one additional three-year renewal period. Key dates include a first public ranking meeting on November 18, 2024, interviews of short-listed firms on November 21, 2024, and final board approval anticipated on January 14, 2025.
The addendum updates the RFP timeline and provides details about the procurement process, including evaluation criteria and meeting schedules. The contract will require comprehensive maintenance, operation, and reporting services for water and wastewater facilities, with the contractor responsible for regulatory compliance, daily monitoring, chemical management, water quality testing, and emergency response. The vendor will be responsible for all operational costs and potentially liable for regulatory fines resulting from improper facility management. While no explicit set-aside designations are mentioned, the RFP indicates an open competitive process. The estimated annual expenditure is approximately $180,000, with pricing structured to include monthly payments for routine maintenance and specified hourly rates for emergency services.
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Other files
| File | Type | Posted |
|---|---|---|
| ClearWater_Notice_of_Award_Letter.pdf | ||
| ClearWater_Notice_of_Award_Letter.pdf | ||
| RFP-2024-3029_NOID.pdf | ||
| RFP-2024-3029_NOID.pdf | ||
| Public_Meeting_Notice_2.pdf | ||
| Public_Meeting_Notice_2.pdf | ||
| Short-Listed_Firms.pdf | ||
| Short-Listed_Firms.pdf | ||
| Addendum_2_Revised_Timeline.pdf | ||
| Public_Meeting_Notice_1.pdf | ||
| Public_Meeting_Notice_1.pdf | ||
| RFP-2024-3039_Bidder_List.docx | DOCX document | |
| RFP-2024-3039_Bidder_List.docx | DOCX document | |
| Addendum_1_-_Timeline_Change.pdf | ||
| Addendum_1_-_Timeline_Change.pdf | ||
| Price_Schedule.xlsx | XLSX spreadsheet | |
| Price_Schedule.xlsx | XLSX spreadsheet | |
| Example_SOP.pdf | ||
| CSA_Draft.pdf | ||
| Example_SOP.pdf | ||
| RFP-2024-3029_Water_&_Wastewater_Facilities_Services.pdf | ||
| CSA_Draft.pdf | ||
| RFP-2024-3029_Water_&_Wastewater_Facilities_Services.pdf |
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Text version
REQUEST FOR PROPOSAL (RFP) – ADDENDUM # 2
ADDENDUM POSTING DATE: PROCUREMENT CONTACT & TELEPHONE:
November 12, 2024. Jennifer Deveaux, Buyer
Email: jldeveau@volusia.k12.fl.us Phone: 386-734-7190 Ext. 20394
SOLICITATION TITLE & NUMBER:
RFP-2024-3029
Water & Wastewater Facilities Services
SOLICITATION OPENING DATE & TIME:
October 30, 2024, by 2:00 P.M. EST
NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.
The original Request for Proposal (RFP) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any conflicting provisions in the original documents.
The updated RFP timeline is as follows:
Monday, November 18, 2024, 9:00 AM EST Evaluation of Written Submittals - First Public Ranking Meeting Join the meeting now 1-878-787-7709 Meeting ID#: 365 586 620#
Solicitation Period – RFP-2024-3029 Friday, September 27, 2024, 7:00 PM EST Release/Broadcast Date Wednesday, October 2, 2024, 2:00 PM EST Pre-Solicitation Meeting (Voluntary, Online) Tuesday, October 15, 2024 Last Day of Questions from Vendors Wednesday, October 16, 2024, 10:00 AM EST Site Visits Friday, October 18, 2024 Last Day to post Addendum Wednesday, October 30, 2024, 2:00 PM EST Proposals Due/Proposal Opening Through TEAMS Only Thursday, October 30, 2023 Submittal List Posted on VendorLink
Tentative Evaluation Period Thursday, October 31-Monday, November 4, 2024 Procurement Reviews Submittals Tuesday, November 5, 2024 Committee to Receive Submittals
Monday, November 18, 2024, 9:00 AM EST Evaluation of Written Submittals - First Public Ranking Meeting
Monday, November 18, 2024 Short Listed Firms Notified (Posted on VendorLink) Thursday, November 21, 2024, 9:00 AM EST Short Listed Firms Interviews
Thursday, November 21, 2024, 10:30 AM EST Evaluation of Interviews - Second Public Ranking Meeting
Thursday, November 21, 2024 Finalist Firms Notified (Posted on VendorLink) Monday, December 2 - Thursday, December 5, 2024 Negotiation Phase with Finalist(s)
Board Approval Period Friday, December 6, 2024 Notice of Intended Decision (Posted on VendorLink) Monday, December 16, 2024 Due Date for School Board Agenda Item Tuesday, January 14, 2025 Date of School Board Approval of Agreement
General Performance Timeline
Estimated Period of Performance: After Board Approval – Three (3) year base with one (1) optional three (3) year renewal period.
THE SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA
PROCUREMENT DEPARTMENT
200 N. Clara Avenue DeLand, FL 32720 https://teams.microsoft.com/l/meetup-join/19%3ameeting_MGU2YjlhZWUtN2I1My00NDViLWEzNzAtZWIwOGE4YThlMWFj%40thread.v2/0?context=%7b%22Tid%22%3a%2293e9784b-3507-40ff-bc01-59ea8a1a7b71%22%2c%22Oid%22%3a%222f2a30d6-2df0-4dd0-97c1-07dc597b85e8%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MGU2YjlhZWUtN2I1My00NDViLWEzNzAtZWIwOGE4YThlMWFj%40thread.v2/0?context=%7b%22Tid%22%3a%2293e9784b-3507-40ff-bc01-59ea8a1a7b71%22%2c%22Oid%22%3a%222f2a30d6-2df0-4dd0-97c1-07dc597b85e8%22%7d
Thursday, November 21, 2024, 10:30 AM EST Evaluation of Interviews - Second Public Ranking Meeting Join the meeting now 1-878-787-7709 Meeting ID#: 996 567 105#
If you should have any questions regarding this addendum, please do not hesitate to contact me at jldeveau@volusia.k12.fl.us or by phone at 386-734-7190 Ext. 20394.
Sincerely, Jennifer Deveaux Jennifer Deveaux Buyer
Acknowledgment of Addendum # 2 by Vendor:
This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be submitted to the above buyer via email, with the subject line: Addendum # 2 – RFP-2024-3029 Water & Wastewater Facilities Services.
Acknowledgement below is acceptance by the Vendor that this addendum has been received and fully understood. This addendum will become part of the RFP document.
NAME (TYPED OR PRINTED) TITLE
SIGNATURE VENDOR NAME
DATE PHONE NUMBER
https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGU1OTA0NjgtYzc1ZC00YWU0LTg2NDctZmZmN2ZhYWRhYWQy%40thread.v2/0?context=%7b%22Tid%22%3a%2293e9784b-3507-40ff-bc01-59ea8a1a7b71%22%2c%22Oid%22%3a%222f2a30d6-2df0-4dd0-97c1-07dc597b85e8%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGU1OTA0NjgtYzc1ZC00YWU0LTg2NDctZmZmN2ZhYWRhYWQy%40thread.v2/0?context=%7b%22Tid%22%3a%2293e9784b-3507-40ff-bc01-59ea8a1a7b71%22%2c%22Oid%22%3a%222f2a30d6-2df0-4dd0-97c1-07dc597b85e8%22%7d mailto:jldeveau@volusia.k12.fl.us
| RFP-2024-3029 |
| Water & Wastewater Facilities Services |
| October 30, 2024, by 2:00 P.M. EST |
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