Addendum 2 for RFPWWU2024-01.pdf

Addendum 2 to RFP WWU2024-001-AR Printing Services Page 1

Addendum 2 to RFP WWU2024-001-AR Printing Services Revised RFP Due Date, Revised Attachments and Additional Vendor Questions

Addendum 2 Issued:

October 15, 2024

Revised RFP Due:

October 30, 2024, 4:00 p.m. PST

Submit Electronic RFP to:

Western Washington University Attn: Andrea Rodger, Assistant VP for Finance & Business Services

Purchasing.department@wwu.edu (RFP and Title “WWU2024-001-AR Printing Services” must be referenced in the subject line) https://wwu2-my.sharepoint.com/personal/seatonm2_wwu_edu/Documents/Desktop/Purchasing.department@wwu.edu seatonm2 Inserted Text seatonm2 Inserted Text R

Addendum 2 to RFP WWU2024-001-AR Printing Services Page 2

Addendum 2 RFP WWU2024-001-AR Printing Services

Thank you to all vendors who expressed interest in this RFP. We appreciate your interest.

The Print and Copy Center received 6,826 work requests in FY24 (July 23-June 24).

The number of work requests vary monthly with a low of 162 during August 2024 and a high of 927 during May 2024. The type and quantity of work varies greatly.

Representative print requests and print files are provided for your consideration and submission. Sample print requests do not include the entire scope of work that will be required by vendor(s).

Additional information, details, and entire scope of work will be given in more detail to selected candidates in follow up interview(s).

For clarity, the RFP is for Print and Copy Center in-house projects only. It does not include already established contract(s) for outside vendor printing.

Additional questions to vendors:

1. What processes do you have set up for receiving work submissions?

2. Do you have a work submission form?

3. Will you be able to use WWU’s current work submission form? Example form attached.

4. Will it be required to provide requests for print estimates on all jobs?

5. Will there be standardized pricing available?

6. Will you require a minimum turnaround time (24-hours)? Will you make exceptions for rush requests (same day)?

7. What are your minimum requirements/criteria for jobs? Quantity limits, etc.

8. Regarding confidentiality, what procedures/processes do you currently have set-up?

9. Regarding jobs being ‘lost in the shuffle,’… What procedures/processes do you have currently to manage workload, prioritizing jobs, tracking projects, etc.?

WESTCRN

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Print & Copy Center Request (Haggard Hall 110 / 360-650-3762)

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Fund Orgn Acct

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Stop: Budget information must be valid or it may be returned causing a delay in processing. #New Form

Date Required: lrotl!' _C°| Time: 0 AM 0 PM

Department: '"'I

Budget Authority: rocl

Contact Person: rocl

Contact Phone: recl

3 Deliver Building:_ Room:

3 Will call (Print and Copy Center, HH 110) .

Project Information:

Title / Description:

D Contact me to discuss this job.

#of Pages:_ Quantity Required:.

D One Sided D Two sided (back to back)

Print in :OB&W 0 Color

D Staple Q Booklet D Coil Bind a Collate Q Cut: _ Q Business Cards D Not Collated d Scoring D Variable Data

D Fold D 3 Hole Punch D Laminate D Pads

D Shrink Wrap D Numbering Start # _ End#

Paper Stock:

D 8.5" X 11" 0 White

D 8.5" X 14" d Other Color:_

D 11 "X17" Finish: -Sel-a 12" X 18" Weight: -Sel-

D Transparencies

D Paper Provided

Large Format:

D Large Format Size:

Large Format Stock Type:Heavy Weight Bond

FOR OFFICE USE ONLY

'RINT/COPY CHARGES:

Slack Side 1 (11",14"): _x_^^=

Slack Side 2 (11",14"): _x '^W^

3lack(17",18"): _x_=

;olor: _x_= .arge Format:

.ABOR/BINDERY/MISC. CHARGES:

Staple: _x__^^T ;ut: _ x \^^' Score: _xj^®^_^8^.

:old: _ x _^OW+ ^^ .

iooklet: _ x W%^+ _^^<A , iet-upA/ariable:

Msc:

Msc:

i/lisc:

Msc:

A\sc:

PAPER CHARGES:

Code Quantity Cost Total

1: _-_X_=.2:_-_x_=.3:___ ^- x 4: _,___ _, ^ - X

5: _-_X_=.6:_-_X_=.

•CURRENT TOTAL CHARGES:

•Additional charges may be pending

'ROOF STATUS:

Received by

Date:_i-n]

SPECIAL INSTRUCTIONS:

Location of electronic (pdf) artwork:

If too large to attach, upload to our SharePoint site https://wwu2.shareDoint.com/sites/PCCTransfer or include your SharePoint Link below.

3 File Attached 0 Uploaded to SharePoint 0 Hard Copy OUSB

Please include the e-sign work request # in the name of your file. For example: "111111 Department File Name.pdf your SharePoint Link:

Routing Instructions

^ Submit to Budget Authority for Approval.

JOB ESTIMATE SPECIFICATIONS: RFP SAMPLE

TITLE: 1. Computer Science BC (1806746)

QUANTITY: 100 vs 250 Do you provide price breaks at certain quantities?

DESCRIPTION: BC: Alli Niles

FINISH SIZE: 3.5x2

INK: Color

PAPER: 100# uncoated cover, recycled content required

BINDERY: trim, box

PROOF: PDF

DELIVERY: WWU Central Services/Mail Services

CM 124, MS 9117

781 25th St.

Bellingham, WA 98225

INQUIRIES: All inquiries and proofs should be directed to:

Printing Services

HSH 008, MS 9127

516 High Street Bellingham, WA, 98225 Phone (360) 650-3545

DUE DATE FOR ESTIMATE: TBD

DUE DATE FOR COMPLETED JOB: Please provide details regarding BC printing. How would you prefer to handle these? Group (gang printing); weekly/bi-weekly/monthly, etc.

PRODUCTION DETAILS & REQUIREMENTS: As per contract specifications

Perry Fizzano Professor & Chair

Computer Science Department

(360) 650-3807 Perry.Fizzano@wwu.edu cs.wwu.edu

CF 493, MS 9165

516 High Street

1. Computer Science BC (SAMPLE):

TITLE: 2. ADM HS Visit PC (1823215)

QUANTITY: Varies (Weekly) List provided: 539 Clean list must be returned after completion w/new quantity.

DESCRIPTION: HS Visit PC; variable data (Address list and additional variable fields will be provided)

FINISH SIZE: 8.5x5.5; 2-sided

INK: Color w/bleed

PAPER: 100# Lynx Cover

BINDERY: trim to size

PROOF: PDF (10 records)

DELIVERY: WWU Central Services/Mail Services

CM 124, MS 9117

516 High Street Bellingham, WA, 98225 Phone (360) 650-3545

DUE DATE FOR ESTIMATE: TBD

DUE DATE FOR COMPLETED JOB: Time sensitive. 2-day turnaround time required.

WE’RE VISITING

{{High School Name}}

2. ADM HS Visit PC Front (SAMPLE):

not to scale

Office of Admissions Old Main 200, MS 9009 516 High Street Bellingham, WA 98225

AA/EO. For disability accommodation, please contact the Office of Admissions, Old Main 200; (360) 650-3440; admissions@wwu.edu. Two weeks advance notice is appreciated.

Please ask your school counselor about this opportunity. We look forward to meeting you!

Your Western Admissions Team admissions@wwu.edu | (360) 650-3440 | admissions.wwu.edu

Hello {{Preferred}}, Meeting with motivated students like YOU is the best part of our job. Meet with your Western Washington University admissions counselor to learn more about Western, gain tips for strengthening your application and paying for college, and get your questions answered.

{{High School Name}} {{Date}} @ {{Time}}

2. ADM HS Visit PC Back (SAMPLE):

TITLE: 3. Computer Science Brochure (1804438)

QUANTITY: 100 vs 300 vs 500 vs 1,000 Do you provide price breaks at certain quantities?

DESCRIPTION: Secondary Education Brochure

FINISH SIZE: 8.5x11; 2-sided

INK: Color w/bleed

PAPER: 80# coated text

BINDERY: trim, score, tri-fold

PROOF: PDF and physical

DELIVERY: WWU Central Services/Mail Services

CM 124, MS 9117

516 High Street Bellingham, WA, 98225 Phone (360) 650-3545

DUE DATE FOR ESTIMATE: TBD

DUE DATE FOR COMPLETED JOB: ASAP. What is the minimum turnaround time requested?

PRODUCTION DETAILS & REQUIREMENTS: As per contract specifications.

WHY TEACH

COMPUTER SCIENCE?

cs.wwu.edu

LEARN TO TEACH

COMPUTER SCIENCE

Computer Science, Secondary Education

At Western Washington University

There is a demand for qualified computer science teachers in middle and high schools -- teachers who have a broad and deep understanding of computer science, and a thorough understanding of effective learning and teaching. CS teachers can be inspirational and leave an impact on students, but there is a CS teacher shortage. This program can help fill that void and bring CS to more students.

MORE

INFORMATION

CS.ED@wwu.edu

(360)-650-3805 cs.wwu.edu

AA/EO

HOW DOES THIS

MAJOR WORK?

The Computer Science, Secondary Education - Bachelor of Arts in Education program is designed to provide exposure to the breadth of topics required to satisfy K6-12 students’ curiosities about how computers and technology actually work, and how students can personally leverage the learned knowledge to create their own futures.

This major employs and creates emerging research on best-practices in computer science education with a focus on social justice and supporting diversity.

3. Computer Science Brohure Front (SAMPLE):

Why WWU?Steps to the Major

Reasons to Teach CS

Indicate your interest as Computer Science, Secondary Education

1.

Take introductory CSCI courses: CSCI 101, CSCI 102, CSCI 141, followed by CSCI 145.

2.

Talk to the Pre-Major Advisor for Computer Science, Secondary Ed (cs.wwu.edu/ advisors)

3.

Gain experience with K12 students through programs such as Compass to Campus, or volunteering in educational settings.

4.

Apply to the Woodring School of Education after completing CSCI 145 (with C- or better) & gaining experience working with youth in an educational setting.

5.

Reasons to Teach CS

Advising

Located in the Pacific-Northwest, Western Washington University has a welcoming and inclusive campus to support your academic journey to becoming a computer science teacher.

Learn more about what WWU has to offer at wwu.edu

Contact the Computer Science Secondary Education Pre-Major Advisor for more info on how to get started on this program.

Email: CS.ED@wwu.edu Phone: (360) 650-3805

Hundreds of WA state high schools don’t offer CS because they don’t have a teacher. You’ll bring CS to thousands of students who wouldn’t have had it without you!

Write, demo, and share fun coding projects every day.

CS teachers become central to their communities while enjoying stable, well paying jobs with great benefits.

Be Impactful

Have Fun

Build Community

3. Computer Science Brohure Back (SAMPLE):

TITLE: 4. ADM Tips for Standing Out Flyer (1803378)

QUANTITY: 10,000

DESCRIPTION: Tips for Standing Out Flyer Print file not available for example.

FINISH SIZE: 8.5x11; 2-sided

INK: Color w/bleed

PAPER: 80# Lynx Text

BINDERY: trim to size

PROOF: PDF and physical

DELIVERY: WWU Central Services/Mail Services

CM 124, MS 9117

516 High Street Bellingham, WA, 98225 Phone (360) 650-3545

DUE DATE FOR ESTIMATE: TBD

DUE DATE FOR COMPLETED JOB: What is the minimum turnaround time requested?

TITLE: 5. AS Publicity Center Poster (1808180)

QUANTITY: 10 vs 25 vs 50 vs 100 vs 250 Do you provide price breaks at certain quantities?

DESCRIPTION: Info Fair Volunteer Poster; 1-sided

FINISH SIZE: 11x17

INK: Color w/bleed

PAPER: 28# coated text

BINDERY: trim to size

PROOF: no proof

DELIVERY: WWU Central Services/Mail Services

CM 124, MS 9117

516 High Street Bellingham, WA, 98225 Phone (360) 650-3545

DUE DATE FOR ESTIMATE: TBD

DUE DATE FOR COMPLETED JOB: Same day/AM next day

FALL INFO FAIR 2024

VOLUNTEERS

NEEDED:

MON SEP 23RD AND TUE SEP 24TH

11 AM - 2 PM

SNACKS, DRINKS AND A FREE T-SHIRT!

SHIFTS FROM 10AM - 3PM

AA/EO

For disability accommodations please contact as.InfoFair.coordinator@wwu.edu

5. AS Publicity Center Poster (SAMPLE):

TITLE: 6. Treasury Services #10 Window Envelope (1806141)

QUANTITY: 5,000

Do you provide price breaks at certain quantities?

DESCRIPTION: #10 Window Envelope

FINISH SIZE: #10

INK: Color

PAPER: #10 Window, Diagonal Seam

BINDERY: None

PROOF: PDF

DELIVERY: WWU Central Services/Mail Services

CM 124, MS 9117

516 High Street Bellingham, WA, 98225 Phone (360) 650-3545

DUE DATE FOR ESTIMATE: TBD

DUE DATE FOR COMPLETED JOB: Provide turnaround time requirements.

PRODUCTION DETAILS & REQUIREMENTS: As per contract specifications.

Treasury Services

AC118, MS1440

516 High Street, Bellingham, Washington 98225

6. Treasury Servcices #10 Window Envelope (SAMPLE):

TITLE: 7. UR Housing Guide Extras (1822448)

QUANTITY: 50 vs 100

DESCRIPTION: Housing Guide; 16-pages (self-cover) Print file not available for example.

Print sample available upon request for comparison and color matching

FINISH SIZE: 11x17, 8.5x11 booklet (folded); 2-sided

INK: Color

PAPER: 80# uncoated text

BINDERY: trim, fold, stitch

PROOF: PDF and physical

DELIVERY: WWU Central Services/Mail Services

CM 124, MS 9117

516 High Street Bellingham, WA, 98225 Phone (360) 650-3545

DUE DATE FOR ESTIMATE: TBD

DUE DATE FOR COMPLETED JOB: 2-day turnaround upon approval of proof.

TITLE: 8. Athletics Posters (1808886)

QUANTITY: 3 (1 each)

DESCRIPTION: Softball Team Poster Print file not available for example.

FINISH SIZE: 24x36

INK: Color w/bleed

PAPER: Phototex (or similar) Adhesive backing to apply to wall surface or window/weather resistant

BINDERY: trim to size

PROOF: PDF

DELIVERY: WWU Central Services/Mail Services

CM 124, MS 9117

516 High Street Bellingham, WA, 98225 Phone (360) 650-3545

DUE DATE FOR ESTIMATE: TBD

DUE DATE FOR COMPLETED JOB: 24-hour turnaround (or sooner)

TITLE: 9. IES EAS Brochure/Invitation Letters (1806198)

QUANTITY: 500

3x/year (Fall, Winter, Spring)

DESCRIPTION: Brochure; Variable/Matching Letter; #10 Envelope Brochure and letter (variable) inserted into #10 envelope (variable) Inserted and delivered, ready for mailing Additional estimate for: mailing

FINISH SIZE: Brochure: Color w/bleed; 2-sided; 8.5x11; tri-fold Letter: B/W; 8.5x11; 1-sided; tri-fold #10 Envelope; color

INK: Color and B/W

PAPER: Brochure: 80# Coated Text Letter: 80# Lynx Text Envelope: #10 Envelope

BINDERY: Brochure: trim, score, fold Letter: Variable data, fold Envelope: Variable data Inserted and delivered, ready for mailing

PROOF: PDF proof of letter/envelope PDF/physical proof of brochure

DELIVERY: WWU Central Services/Mail Services

CM 124, MS 9117

516 High Street Bellingham, WA, 98225 Phone (360) 650-3545

DUE DATE FOR ESTIMATE: TBD

DUE DATE FOR COMPLETED JOB: ASAP (2-3 days)

Hands-on training in industrial settings

Reinforce knowledge of industrial-level energy savings opportunities

Form professional connections

Save up to 30% on energy bills

Energy efficiency and best practices training for plant personnel

Detailed report provided with plant-wide energy consumption and savings opportunities

Latest information on state-of-the-art technologies, industrial equipment, and State and Federal rebates

From connections with faculty and prospective interns

Equivalent to ASHRAE Level 2 audit (a $10,000 value)

Benefits to Students

It’s FREE!

Benefits to Businesses

Contact

(360) 650-4431 energy.institute@wwu.edu energy.wwu.edu

Institute for Energy Studies ATTN: Dr. Nipun Goel 516 High Street MS 9084 Bellingham, WA 98225

No-Cost Energy

Assessments Offered by the Institute for Energy Studies at Western

Washington University

9. IES EAS Brochure Front (SAMPLE):

FREE

This program is supported by the Institute for Energy Studies at WWU.

Confidential A Confidentiality Agreement is signed by the company and the EAP, and the analysis report contains no proprietary or identifying information.

Minimal Time Commitment The team visits a facility for one day to examine the manufacturing processes and take measurements. These visits are non-intrusive to plant operations.

Non-Regulatory Assessments do not monitor regulatory compliance. Advice is offered to save energy, reduce waste, and increase productivity.

No Obligation The facility has no obligation to act on recommendations; however, the EAP succeeds by saving you energy and money.

Increased Profitability Implementation is a simple way to make your business more cost-efficient and profitable.

Program Overview

Eligibility Requirements

Features of the Energy Assessment Program (EAP)

Standard Industrial Classification (SIC) Codes 2000-3999

Some limitations apply on assessments performed at multiple facilities with the same corporate entity.

No in-house professional staff to perform an energy assessment

Fewer than 500 employees

$100,000 to $3.5 million in annual utility bills

Gross annual sales up to $100 million

Let the expertise of our faculty and students help your business save up to 30% of your annual energy bills!

The Energy Assessment Program at Western Washington University’s Institute for Energy Studies provides plant assessments at no cost to eligible small and mid-sized manufacturers.

Assessments are performed by a team of Energy Studies faculty and students.

During a site visit, the team takes measurements to assess the facility’s use of energy and resources. With the guidance of the Lead Assessor, students generate a confidential report identifying opportunities to save energy, reduce waste, and improve productivity.

About the Lead Assessor Dr. Nipun Goel has more than 11 years of experience in energy efficiency and renewable energy. He has preformed energy assessments at more than 80 manufacturing units and made more than 350 independent energy savings recommendations, roughly 40% of which were implemented by the plants resulting in more than $1M in energy savings.

9. IES EAS Brochure Back (SAMPLE):

Institute for Energy Studies Arntzen Hall 303

516 High Street MS 9084 Bellingham, WA 98229

December 4, 2023

Dear <<recipient name>>, I am writing to introduce you to the Energy Assessment Program offered by the Institute for Energy Studies at Western Washington University, which provides confidential, no-cost energy assessments to help industries save energy, reduce waste, and increase productivity. The Energy Assessment Program works with manufacturing facilities that have annual energy costs up to $3.5 million. To date, similar energy assessments have helped participating manufacturers save over 530 trillion BTUs of energy and more than $5.6 billion in energy costs.

A typical energy assessment is a one-day, in-depth survey of a plant site and includes a thorough examination of potential savings opportunities from energy efficiency improvements, waste minimization, and improvement of productivity. The assessment begins with a small team of faculty and students specializing in energy assessments conducting a walk-through survey of the plant. The team then discusses preliminary findings with plant staff and management and gathers additional data to align their findings with the facility’s maintenance/upgrade plans. The plant visits are completely non-intrusive and do not hinder ongoing production activities in any way. Within 60 days of the plant visit, the team provides a confidential report with a detailed analysis of the recommendations that were discussed during the site visit, including estimates of costs, performance, and payback periods. Six months later, the team will follow up to see how we can be of further help. The whole process is done at no cost to you.

If you would like to know if your facility is eligible for a free assessment, please email energy.institute@wwu.edu or return the form below to the Institute for Energy Studies, ATTN: Nipun Goel, 516 High Street MS 9084, Bellingham, WA 98225. Once your eligibility has been determined, and prior to the visit, you will be asked to complete a short Plant Background Information form, sign our Confidentiality Statement, and submit a copy of your energy bills for the past twelve months. An assessment will then be scheduled for a mutually convenient day.

Sincerely, Professor Nipun Goel Program Director, Energy Assessment Program

Our company would like to be considered for a free energy assessment:

Company Name: ______________________________________ Product: ______________________

Location: ____________________________________________ Manufacturing Plant: __ Yes __ No

Yearly Energy Expenses: Electric _______________ Gas _______________ Oil _____________

Contact: ______________________________________ Title: ________________________________

Phone: _______________________________ Email: _______________________________________

Address: ___________________________________________________________________________

9. IES EAS Brochure Letter (SAMPLE):

Institute for Energy Studies Arntzen Hall 303, MS 9084 516 High Street, Bellingham, WA 98225

9. IES EAS Brochure Envelope (SAMPLE):