Addendum 2_Extension_~1.pdf
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- Solicitation number
- S-91400-00014184
- Issued by
- Marion County, Oregon
About this file
This is an Addendum 2 document issued by the Oregon Housing and Community Services Department (OHCS) for Request for Applications (RFA) #S-91400-00014184, which reopens and extends the Statewide Shelter Program solicitation. The addendum modifies the application schedule, clarifies application submission requirements, and establishes procedures for applicants to correct or withdraw previously submitted applications. The pre-application conference is scheduled for October 16, 2025, at 9:00 AM Pacific Time, with questions and clarification requests due by October 31, 2025, at 4:00 PM. Answers to questions will be issued approximately November 10, 2025. The application deadline has been extended to November 24, 2025, at 3:00 PM (changed from December 10, 2025, at 10:00 AM). The notice of intent to award is expected approximately January 16, 2026, with a protest period ending seven calendar days after the notice. The contract term begins July 1, 2026, for a five-year program period.
The addendum clarifies that each applicant is limited to submitting only one application and must include all regions for which the applicant seeks to serve. Applicants must use definitive language in their narratives, employing commitment-based verbs such as "will" rather than aspirational terms like "hopes," "expects," or "intends." The RFA permits applicants who have already submitted applications to modify or withdraw them prior to the opening date through either email notification to the State Procurement Coordinator (SPC) or through OregonBuys if that was the original submission method. No pricing information, set-asides, or specific funding amounts are detailed in this addendum, as it serves primarily to clarify procedural requirements and extend critical deadlines for the competitive application process.
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Text version
RFA S#-91400-00014184 (OHCS #9185) – Statewide Shelter Program Addendum 2
OHCS Version 20240711 Page 1 of 2 (MW)
REQUEST FOR APPLICATIONS (RFA)
#S-91400-00014184 (OHCS #9185)
ADDENDUM 2
STATEWIDE SHELTER PROGRAM
SECTION 1: PURPOSE
To ensure transparency and fairness for all eligible Applicants, this Addendum reopens the RFA, extends the Application due date, clarifies the potentially ambiguous Application requirement surrounding the number of Applications an Applicant may submit, and provides options for Applicants to correct or modify an already submitted Application to the extent an Applicant wishes to correct any deficiencies in its Application.
Applicants who have already submitted an Application in response to the RFA are not required to resubmit. However, Applicants are encouraged to review submissions to ensure alignment with all Application requirements to include compliance with the character limits specified in the RFA Attachment C (Application). Applications submitted through Smartsheet automatically restrict responses to the per character limit.
SECTION 2: MODIFICATIONS
The following sections of the RFA are modified as follows (new language is indicated by underlining and bold and deleted language is indicated by strikethrough):
1.4 SCHEDULE
The table below represents a tentative schedule of events. All times are listed in Pacific Time.
All dates listed are subject to change.
Event Date Time
Pre-Application conference October 16, 2025 9:00 AM
Questions/ requests for clarification due October 31, 2025 4:00 PM
Answers to questions/ requests for clarification issued (approximate)
November 10, 2025
Opening (Applications due) November 24, 2025
December 10, 2025
10:00 AM
3:00 PM
Additional rounds of competition TBD (optional at Agency’s discretion)
Issuance of notice of intent to award (approximate) January 9, 2026
January 16, 2026
Intent to award protest period ends 7 calendar days after notice of intent to award
RFA S#-91400-00014184 (OHCS #9185) – Statewide Shelter Program Addendum 2
OHCS Version 20240711 Page 2 of 2 (MW)
3.1 APPLICATION
Applicant must complete and submit the Application form provided in Attachment C. Applicant should use definitive verbs in their narrative to describe what Applicant “will” do rather than aspirational verbs such as “hopes”, “expects”, “intends”, “plans”, or similar verbs that do not express a firm commitment to undertake a specific action. Each Applicant is limited to 1 Application, and must include all regions for which Applicant is applying to serve.
4.5 APPLICATION MODIFICATION OR WITHDRAWAL
Any Applicant who wishes to modify or withdraw an Application already submitted in OregonBuys must do so prior to Opening using one of the following options:.
• Email: Submit a written notice to the SPC via email of its intent to modify or withdraw its Application. The Applicant must then resubmit using one of the authorized methods listed in Section 4.4 (Application Delivery)
• OregonBuys: If Applicant submitted its Application through OregonBuys, follow the instructions starting on page 9 at the following link to modify or withdraw your
Application:
https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20For mal%20Solicitation%20Response.pdf https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf
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