Addendum #2.pdf
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- Solicitation number
- IFB-119840
- Issued by
- Henrico County, Hampton City, Virginia
About this file
This is Addendum No. 2 to Invitation for Bid (IFB) #26-2953-4JLG issued by Henrico County, Virginia's Department of Public Utilities for equipment replacement and repair services on three sludge belt conveyors at the Water Reclamation Facility. The addendum revises the bid receipt and opening dates to June 15, 2026, at 10:00 a.m. and replaces the previously issued bid form (Revised Bid Form dated 05.20.26) with a new Revised Bid Form #2 (dated 5.26.26). The scope of work encompasses four lots: Lot 1 addresses Conveyor Belt #1 with tasks including cleaning and sludge material removal, removal and disposal of existing parts and fasteners, installation of replacement parts, provision of new fasteners and hardware, and vulcanizing of the new belt; Lots 2 and 3 contain identical service items for Conveyor Belts #2 and #3, respectively; and Lot 4 includes inspection and commissioning services provided by Schwing Bioset at a fixed price of $63,279.00. All other specifications, general terms and conditions, and special contract provisions remain unchanged from the original solicitation.
Bidders are required to provide pricing for all line items across all lots to be considered for award, with all prices quoted as firm, fixed prices F.O.B. destination, including freight charges and associated costs. The bid form specifies that discrepancies in unit price multiplications will be resolved in favor of correct multiplication, and discrepancies in column sums will be resolved in favor of correct totals. Bidders must acknowledge receipt of this addendum in writing; failure to do so may result in the bid being declared non-responsive. All other bidding requirements, including contractor licensing, responsible bidder certification documentation, and business location status, remain as specified in the original IFB. Procurement contact is Jonathan Gist, Procurement Analyst I, at GIS002@henrico.gov.
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Text version
Addendum No. 2
Date: May 26, 2026 Invitation for Bid: 26-2953-4JLG – Equipment Replacement and Repair Services for Sludge Belt
Conveyor #1-3 Receipt Date/Time: June 15, 2026 at 10:00am (Changed) Opening Date/Time: June 15, 2026 at 10:00am (Changed) Subject: Bid Receipt & Opening date Revision. Attachment B – Bid form update
Ladies/Gentlemen, Please make the following corrections, deletions and/or additions to the above referenced IFB:
Bid Receipt & opening Revision:
1. The Bid Receipt Date is now changed to June 15, 2026 at 10:00AM
2. The Bid Opening Date is now changed to June 15, 2026 at 10:00AM
Bid Form Revision:
1. REMOVE revised IFB# 26-2953-4JLG Revised Bid Form (05.20.26) in its entirety and REPLACE it with IFB #26-2953-4JLG Revised Bid Form #2 (5.26.26) attached in this addendum.
All other specifications and General Terms and Conditions shall remain the same.
Bidders must take due notice and be governed accordingly. Failure to acknowledge this addendum may result in your bid being declared non-responsive.
Sincerely, Jonathan Gist Procurement Analyst I GIS002@henrico.gov
ACKNOWLEDGEMENT:
Signature: ________________________________
Print Name: ________________________________
Company: ________________________________
Date: ________________________________ mailto:GIS002@henrico.gov
ATTACHMENT B – Revised Bid Form #2 (5.26.26)
County of Henrico Department of Finance Purchasing Division 8600 Staples Mill Road P. O. Box 90775 Henrico, Virginia 23273-0775
I/We hereby propose to furnish all tools, labor, and equipment necessary to provide equipment replacement services for Sludge Belt Conveyor #1-3 in accordance with the enclosed Scope of Work/Services, General Contract Terms and Conditions, and Special Contract Provisions contained in IFB No. 26-2953-4JLG. The Bid Form must be completed and legible. Discrepancies in the multiplication of units of work and the unit prices will be resolved in favor of the correct multiplication of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. My/Our prices are as follows:
PRICES QUOTED SHALL BE FOB DESTINATION. Freight charges and all associated costs shall be included in the bid price.
TO BE CONSIDERED FOR AN AWARD, BIDDERS MUST PROVIDE PRICING FOR ALL LINE
NUMBERS ON THE BID FORM.
Quantities listed are an estimate only; actual usage could be more or less during the contract period.
Item Lot 1 – Conveyor Belt #1 Bid Price
1 Cleaning and sludge material removal and disposal from areas at, under and around SBC and other specified areas in vicinity
2 Removal and disposal of existing SBC parts, fasteners, bolting and other hardware
3 Installation of all replacement parts listed and provided
4 Provide new fasteners and hardware as required to install the new parts
5 Vulcanizing the new belt
LOT 1 SUBTOTAL
Item Lot 2 – Conveyor Belt #2 Bid Price
1 Cleaning and sludge material removal and disposal from areas at, under and around SBC and other specified
4 Provide new fasteners and hardware as required to install the new parts
5 Vulcanizing the new belt
LOT 2 SUBTOTAL
Item Lot 3 – Conveyor Belt #3 Bid Price
1 Cleaning and sludge material removal and disposal from areas at, under and around SBC and other specified
4 Provide new fasteners and hardware as required to install the new parts
5 Vulcanizing the new belt
LOT 3 SUBTOTAL
Item Lot 4 – Schwing Bioset Inspection and Commissioning of the belt Price 1 Utilize belt conveyor manufacturer field services for initial visit as work starts, installation check out and final commissioning at start up $63,279.00
Total Bid Price (Lot 1 Subtotal + Lot 2 Subtotal + Lot 3 Subtotal + Lot 4 Subtotal)
COUNTY OF HENRICO, VIRGINIA – Department of Finance, Purchasing Division 8600 Staples Mill Road / P.O. Box 90775 / Henrico, VA 23273-0775
Phone: (804)501-5660 Version 4.13.26
My/Our payment terms are:___________________. If Bidder offers a cash discount for prompt payment, it will only be considered in determining the lowest responsible Bidder if the Bidder allows at least twenty (20) days for the prompt payment after the goods or services are received or after the invoice is rendered, whichever is later.
Indicate whether your business _____is or _____is not located in the County, if it is, please include a copy of your County business license with your bid.
Indicate whether you _____ have or _____ have not provided with this bid submission, appropriate Responsible Bidder Certification documentation as required in Section V – Bid Response Requirements.
I/We acknowledge the receipt of:
Addendum No._______________Dated_______________.
Addendum No._______________Dated_______________.
Addendum No._______________Dated_______________.
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