Addendum #1.pdf
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- Solicitation number
- IFB-119840
- Issued by
- Henrico County, Hampton City, Virginia
About this file
This is Addendum No. 1 to Invitation for Bid (IFB) #26-2953-4JLG issued by Henrico County, Virginia's Department of Finance, Purchasing Division for equipment replacement services for sludge belt conveyors #1-3 at the Water Reclamation Facility. The addendum, dated May 20, 2026, revises the original bid form (Attachment B) and requires all bidders to acknowledge receipt of this addendum or risk having their bids declared non-responsive. The revised bid form obligates bidders to furnish all tools, labor, and equipment necessary to provide equipment replacement services for three sludge belt conveyors in accordance with the enclosed Scope of Work/Services and General Contract Terms and Conditions. The bid submission deadline remained May 27, 2026, at 10:00 a.m. The bid structure consists of four lots: Lot 1 covers Conveyor Belt #1; Lot 2 covers Conveyor Belt #2; Lot 3 covers Conveyor Belt #3; and Lot 4 provides a fixed price of $21,093 for Schwing Bioset inspection and commissioning services. Each lot includes six line items addressing cleaning and sludge material removal, removal and disposal of existing parts and fasteners, installation of replacement parts, provision of new fasteners and hardware, belt vulcanizing, and start-up and commissioning activities.
All bid prices must be quoted as firm, fixed prices F.O.B. destination with all freight charges and associated costs included in the bid price. Bidders must provide pricing for all line numbers on the bid form to be considered for award. The form allows bidders to indicate payment terms and whether they offer cash discounts for prompt payment, with any cash discounts requiring a minimum of twenty days for payment after goods or services are received or invoices are rendered. Bidders must indicate whether their business is located in Henrico County and provide appropriate documentation, including a current business license if applicable. Bidders are required to submit Responsible Bidder Certification documentation, and the form includes acknowledgment sections for receipt of any addenda issued to the solicitation.
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Addendum No. 1
Date: May 20, 2026
Invitation for Bid: 26-2953-4JLG – Equipment Replacement and Repair Services for Sludge Belt
Conveyor #1-3
Receipt Date/Time: May 27, 2026 at 10:00am
Opening Date/Time: May 27, 2026 at 10:00am
Subject: Attachment B – Bid form update
Ladies/Gentlemen, Please make the following corrections, deletions and/or additions to the above referenced IFB:
1. REMOVE original IFB# 26-2953-4JLG Attachment B Bid Form in its entirety and REPLACE it with IFB #26-2953-4JLG Revised Bid Form (5.20.26) attached in this addendum.
All other specifications and General Terms and Conditions shall remain the same.
Bidders must take due notice and be governed accordingly. Failure to acknowledge this addendum may result in your bid being declared non-responsive.
Sincerely, Jonathan Gist
Procurement Analyst I
GIS002@henrico.gov
ACKNOWLEDGEMENT:
Signature: ________________________________
Print Name: ________________________________
Company: ________________________________
Date: ________________________________ mailto:GIS002@henrico.gov
ATTACHMENT B – Revised Bid Form (5.20.26)
County of Henrico
Department of Finance
Purchasing Division
8600 Staples Mill Road
P. O. Box 90775
Henrico, Virginia 23273-0775
I/We hereby propose to furnish all tools, labor, and equipment necessary to provide equipment replacement services for Sludge Belt Conveyor #1-3 in accordance with the enclosed Scope of Work/Services, General
Contract Terms and Conditions, and Special Contract Provisions contained in IFB No. 26-2953-4JLG. The
Bid Form must be completed and legible. Discrepancies in the multiplication of units of work and the unit prices will be resolved in favor of the correct multiplication of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. My/Our prices are as follows:
PRICES QUOTED SHALL BE FOB DESTINATION. Freight charges and all associated costs shall be included in the bid price.
TO BE CONSIDERED FOR AN AWARD, BIDDERS MUST PROVIDE PRICING FOR ALL LINE
NUMBERS ON THE BID FORM.
Quantities listed are an estimate only; actual usage could be more or less during the contract period.
Item Lot 1 – Conveyor Belt #1 Bid Price
1 Cleaning and sludge material removal and disposal from areas at, under and around SBC and other specified areas in vicinity
2 Removal and disposal of existing SBC parts, fasteners, bolting and other hardware
3 Installation of all replacement parts listed and provided
4 Provide new fasteners and hardware as required to install the new parts
5 Vulcanizing the new belt
6 Start up and commissioning of SBC after new parts and belt have been properly installed
LOT 1 SUBTOTAL
Item Lot 2 – Conveyor Belt #2 Bid Price
1 Cleaning and sludge material removal and disposal from areas at, under and around SBC and other specified
4 Provide new fasteners and hardware as required to install the new parts
5 Vulcanizing the new belt
6 Start up and commissioning of SBC after new parts and belt have been properly installed
LOT 2 SUBTOTAL
Item Lot 3 – Conveyor Belt #3 Bid Price
1 Cleaning and sludge material removal and disposal from areas at, under and around SBC and other specified
4 Provide new fasteners and hardware as required to install the new parts
5 Vulcanizing the new belt
6 Start up and commissioning of SBC after new parts and belt have been properly installed
LOT 3 SUBTOTAL
Item Lot 4 – Schwing Bioset Inspection and Commissioning of the belt Price
1 Utilize belt conveyor manufacturer field services for initial visit as work starts, installation check out and final commissioning at start up
$21,093
Total Bid Price (Lot 1 Subtotal + Lot 2 Subtotal + Lot 3 Subtotal + Lot 4 Subtotal)
COUNTY OF HENRICO, VIRGINIA – Department of Finance, Purchasing Division
8600 Staples Mill Road / P.O. Box 90775 / Henrico, VA 23273-0775 Phone: (804)501-5660
Version 4.13.26
My/Our payment terms are:___________________. If Bidder offers a cash discount for prompt payment, it will only be considered in determining the lowest responsible Bidder if the Bidder allows at least twenty (20) days for the prompt payment after the goods or services are received or after the invoice is rendered, whichever is later.
Indicate whether your business _____is or _____is not located in the County, if it is, please include a copy of your County business license with your bid.
Indicate whether you _____ have or _____ have not provided with this bid submission, appropriate
Responsible Bidder Certification documentation as required in Section V – Bid Response Requirements.
I/We acknowledge the receipt of:
Addendum No._______________Dated_______________.
File details come from the government source that posted it. Updated .