Addendum_2.pdf

“Provide a safe, sustainable, integrated and efficient transportation system to enhance California’s economy and livability”

DEPARTMENT OF TRANSPORTATION

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30th STREET, MS-65

SACRAMENTO, CA 95816

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

March 26, 2026

Addendum No. 2 Invitation for Price Quote (IFPQ) 32A0701

Window Replacements in San Bernardino County

NOTICE TO ALL PROSPECTIVE BIDDERS:

Addendum No. 2 is issued for the above-referenced IFPQ. Bids for this work shall be with the full understanding of this Addendum.

The following changes have been made for this IFPQ:

1. Attachment 1, Price Quote Proposal has been updated and is attached. You must use the updated Attachment 1 when submitting your bid; otherwise, your bid may be rejected.

2. The price quote submittal due date has been extended and is now 3:00 p.m., April 3, 2026.

Please refer to the revised IFPQ Timeline below:

Event Date Time (Pacific Time)

IFPQ available to prospective bidders 02/25/2026

Mandatory Site Inspection 03/10/2026 8:30 a.m.

Written Question Submittal 03/11/2026 3:00 p.m.

Final Date for Quote Submission 03/18/2026 03/30/2026 04/03/2026

3:00 p.m.

Proposed Award Date (estimate) 03/25/2026 04/10/2026

3. IFPQ, Attachment 3, Exhibit A, Section 6 has been replaced with the following to read:

A. Contractor shall furnish and provide all labor, materials, tools, equipment, vehicles, travel, permits, window hardware and components, and incidentals necessary to retrofit 19 existing exterior windows at the Caltrans Equipment Headquarters Office Building. Please see at Attachment A – Windows. Caltrans does not have to obtain building permits for work done on State-owned or leased facilities as per California Streets and Highway Code, Section 83. All work must still meet State, County, and City requirements.

B. Contractor shall remove and legally dispose of all existing windows.

C. Contractor shall furnish and install new retrofit Milgard Model A250 Thermal Break Windows or Caltrans-approved or equivalent. Retrofit window installation is a process http://www.dot.ca.gov/dpac/ http://www.dot.ca.gov/dpac/

“Provide a safe, sustainable, integrated and efficient transportation system to enhance California’s economy and livability” where a new, complete window unit is installed inside the existing, structurally sound window frame, without removing the surrounding exterior materials like brickwork, siding, or stucco.

D. Contractor shall replace 19 windows in the Administration Building with retrofit replacement windows.

E. All windows shall include:

1) T24 glass package

2) Dual-pane tempered glass

3) Low-E coating

4) Argon gas-filled

5) Minimum 3mm glass thickness

6) Screens where applicable

7) Minimum 10-year warranty on windows and labor.

F. Contractor shall verify all window measurements prior to ordering materials.

G. Contractor shall replace like-for-like windows, considering picture and sliding portions of the windows. The window for the Utility Room shall be changed from a ‘hopper’ style to a ‘XO’ style sliding window.

H. Contractor shall remove and retain all blinds and window coverings to be reinstalled by Contractor when window work is completed.

I. Window Locations, Types, and Approximate Sizes Contractor shall install new windows in accordance with the following:

Window No.

Location Quantity Type Width (in.)

Height (in.)

1 Front Admin Office

Reception Area

2 clear PW glass ¼ inch thick

38 94

2 Front Admin Office

Reception and

DPEC FOM

Manager Office

3 clear PW glass

80 19

3 Side Admin Office DPEC

FOM Manager Office

1 clear XO style

42 42

4 Admin Office Restrooms

3 XO style with obscure or frosted glass

50 19

5 Back Admin Office Utility

Room

1 XO style 50 19

“Provide a safe, sustainable, integrated and efficient transportation system to enhance California’s economy and livability”

6 Back Admin Office

3 XOX style 80 40

7 Front Admin Breakroom

4 XOX style 80 40

8 Front Admin Staff Analyst

Office

1 XOX style 80 40

9 Side Admin Office

1 XOX style 80 40

J. Contractor shall install windows per manufacturer’s specifications and industry standards.

K. Contractor and Caltrans Contract Manager shall choose the level of tinting to be used on clear windows (prior to placing the order with the manufacturer).

L. Contractor shall be responsible for de-energizing and re-routing conduits required for window installation. Contractor shall be responsible for re-energizing and testing electrical connections after installations. Contractor shall be responsible for any and all finish work including drywall, paint and trim removed or damaged while re-routing electrical conduits.

M. Contractor shall replace approximately 330 feet of exterior aluminum trim in a Duranodic Bronze finish or equivalent that shall be of a sufficient width to cover window edges and siding to prevent leaks and weather damage.

N. Contractor shall install polyurethane sealant to match the color of surrounding interior or exterior trim.

O. Contractor shall protect all windows from damage during installation; replace or restore any damaged units at no additional cost to Caltrans.

P. Contractor shall clean all window surfaces and remove all labels (except etched labels), stains, and debris prior to final inspection.

Q. Contractor shall coordinate construction activities with Caltrans Contract Manager to minimize disruption to building operations.

R. Price Quote Proposal (Attachment 1), Line Items 2-7, includes the cost of parts, materials, supplies, and equipment referenced within this Exhibit A, Sections 6. If applicable, other parts, materials, and supplies shall be in accordance with Exhibit A, Item 13.

4. IFPQ, Attachment 3, Exhibit A, Section 20 has been added:

20. Discovery of Asbestos, Lead-Based Paint, or Other Hazardous Substances/Materials

A. If Contractor discovers or suspects asbestos, lead-based paint, or other known hazardous substances/materials in the area affected by the Agreement, Contractor shall STOP WORK IMMEDIATELY. Contractor shall verbally notify Caltrans

Contract Manager of these findings immediately and confirm verbal notification in writing within 24 hours. No hazardous materials or waste shall be handled by

Contractor, and Contractor is not responsible for any work related to clean up or disposal of these substances.

B. Continuation of work shall not commence until Contractor has been authorized to

“Provide a safe, sustainable, integrated and efficient transportation system to enhance California’s economy and livability” do so in writing by Caltrans Contract Manager.

C. Should it become necessary to terminate a service request, Contractor shall be compensated only for work completed to Caltrans Contract Manager's satisfaction.

No payment shall be made for delay or lost profits anticipated for uncompleted work.

D. Failure to notify Caltrans Contract Manager of the discovery of asbestos, lead-based paint, or other hazardous substances/materials may result in immediate termination of the Agreement for default. Contractor shall be responsible for all damages arising from failure to disclose the discovery of any hazardous substances.

The following represents questions submitted for this IFPQ and the Department’s responses:

Question 1: What operation do you want the windows? (i.e sliding with center stationary, casements with center stationary? As currently there is a mixture of both)

Answer 1: Please reference the revision 6.I. above.

Question 2: The large 80 x 92 window that has a divider bar currently, how do you want this quoted?

This is typically a sliding door size, not a single window size. Can we use storefront metal and keep stationary for this opening or does this need to be a retrofit window?

Answer 2: Please reference the revision 6.I. above.

Question 3: What type of obscure glass?

Answer 3: Please reference the revision 6.I. above.

Question 4: Is there a specific callout for the type of Low E required or will any that meet title 24 be ok?

Answer 4: Any that meet title 24.

Question 5: Currently, some glass is clear and some is grey. How should we quote this? Will you be going with all 1 color or a mixture?

Answer 5: One color, clear with a light tint. Please reference the revision 6.K. above.

Question 6: Do you want to keep the hopper window as a hopper or change the operation to a slider?

Answer 6: Please reference the revision 6. above.

Question 7: Do we need to add tint to any of the windows? Currently, some of the windows have tint.

Answer 7: Please reference the revision 6.K. above

Question 8: Certain windows observed at the site extend floor-to-ceiling and cannot accommodate a retrofit insert without full removal of the existing aluminum frame assembly. Will Caltrans accept full commercial frame application in lieu of retrofit for floor-to-ceiling window locations?

Answer 8: Yes.

Question 9: Per Milgard, the specified A250 window is not made in a retrofit application. Our options are to custom fabricate each window with a retrofit application or to provide a different product with an already included retrofit application. Will Caltrans accept a 1) different manufacturer that produces the same bronze aluminum thermally broken frame to the specifications requested in a retrofit application or 2) custom fabricated window made to the same technical specification?

“Provide a safe, sustainable, integrated and efficient transportation system to enhance California’s economy and livability”

Answer 9: Caltrans will accept custom-fabricated windows made to the same technical specification.

Question 10: Workspace Partition Modification and Electrical Conduit at Floor-to-Ceiling Window Locations. At floor-to-ceiling window locations, an interior workspace partition is attached to the existing window frame, and an electrical conduit runs through the frame and into the partition. Full frame removal (RFI-001) requires shortening the partition and re-routing the conduit through the building wall instead of the window frame, followed by finish restoration of the exposed partition end.

a. Will Caltrans authorize Contractor to shorten the affected partition as needed, with proper finish restoration upon completion to properly remove floor-to-ceiling windows?

b. Who is responsible for de-energizing and re-routing electrical conduit running through floor-to-ceiling window frame — Contractor or Caltrans?

c. Is this additional scope compensable under the unforeseen labor provisions of Exhibit A, Section 14 / Line Item 3 or should it be estimated as project costs in our proposal?

Answer 10a.: Yes

Answer 10b.: Contractor

Answer 10c.: It would fall under Sections 13 and 14 in Exhibit A.

Question 11: Exterior Aluminum Trim Color – Match to Existing Required?

a. Must the new exterior aluminum trim (~330 LF) match the existing building aluminum color/finish?

b. If yes, please provide the required color designation or standard (e.g., Duranodic Bronze, painted color code) so Bidder can price accordingly.

Answer 11a.: Yes.

Answer 11b.: Please reference the revision 6.M. above.

Question 12: If deteriorated or rotted framing is found during removal that prevents safe retrofitting, is frame repair/replacement the Contractor's or Caltrans' responsibility?

a. If Contractor's responsibility, is this compensable as unforeseen labor under Exhibit A, Section 14 / Line Item 3 with prior written approval?

b. Has any prior frame condition assessment been performed? If so, please provide results to bidders.

Answer 12: Contractor shall replace it.

Answer 12a.: This would be unforeseen, as we do not know.

Answer 12b.: No assessment has been performed.

Question 13: Is removal and disposal of existing interior window coverings (blinds, shades, hardware) included in Line Item 1?

a. If Caltrans wishes to retain any coverings, please identify those locations and provide disposition instructions.

Answer 13: Please reference the revision 6.H. above.

Answer 13a.: Please reference the revision 6.H. above.

Question 14: Will area(s) be available at 320 S Sierra Way for Contractor's temporary equipment and material storage? Are there any restrictions (covered/uncovered, proximity to building, security requirements) to be aware of? Exhibit A, Section 10 states no area is available for Contractor's exclusive use and directs Contractor to arrange storage with the Contract Manager. Bidder needs this information prior to bid submission to plan delivery logistics and price material handling.

“Provide a safe, sustainable, integrated and efficient transportation system to enhance California’s economy and livability”

Answer 14: *Contractor may use back of building A. Pictures of area have been attached to this addendum as Contractors Parking Temp Storage Uncovered. *Contractors shall be responsible for securing their equipment and materials; covered ensuring security of their equipment and materials.

Question 15: May Contractor use Equipment Lot 8 for vehicle parking, material deliveries, and equipment access during the work?

Answer 15: Please reference answer to question 14 above.

Question 16: Will the Administration Building remain occupied during window replacement work?

a. If yes, are there specific areas or workstations requiring advance notice or phased scheduling?

b. Will Caltrans designate an on-site point of contact for daily coordination with building occupants?

Answer 16: No.

Answer 16a.: N/A

Answer 16b.: Caltrans Contractor Manager or designated delegates Shop Supervisors: Contractor will be provided with a contact list at pre-start of work meeting.

Question 17: Does Caltrans have any knowledge of lead-based paint, asbestos-containing-materials, or other hazardous materials at or adjacent to the existing window frames? Please provide any available inspection or testing reports if available.

Answer 17: There is no knowledge, inspection, or testing reports.

Question 18: Has a certified hazardous materials assessment been completed for the window locations at 320 S Sierra Way? Bidder cannot accurately price this work without knowing whether a certified lead and asbestos assessment exists for this facility. Disturbance of lead paint and ACMs without prior testing is regulated under Cal/OSHA Title 8, CCR §§1532.1 and 1529.

a. If yes, please provide the report to all bidders.

b. If no assessment has been completed, will one be provided prior to the March 18, 2026 bid deadline?

Answer 18: No assessment.

Answer 18a.: There is no assessment to provide.

Answer 18b.: Please reference the revision Section 20. above

Question 19: Has Caltrans already acquired a building permit from San Bernardino County for the work to be completed?

Answer 19: No. Contractor shall obtain building permits. Please reference IFPQ, Attachment 3, Exhibit A, Item 13 and Bid Proposal, Line Item 9.

Question 20: Will a City of San Bernardino building inspector sign-off be required in addition to Caltrans Contract Manager acceptance?

a. If yes, is the Contractor responsible for scheduling City inspections?

Answer 20: Please reference the revision 6.A. above.

Answer 20a.: Please reference the revision 6.A. above.

All other terms and conditions set forth in the IFPQ remain in full force and effect.

Sincerely, John Leyva, Contract Analyst

STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION

PRICE QUOTE PROPOSAL

Attachment 1 - REVISED

Agreement Number 32A0701

ADM-1412 (REV. 9/2025)

Item Number

Estimated Quantity

Unit Of Measure

Item

Unit Price (Price Per

Unit of Measure)

Total (Estimated Quantity X Unit Price)

Each

Contractor shall provide all labor, tools, materials, parts, supplies, vehicles, equipment, travel, and incidentals necessary to remove and legally dispose of existing windows and related hardware and components per STD 213, Exhibit A, Scope of Work.

equipment, travel, and incidentals necessary to furnish and install new dual-paned, 38x94 clear PW Glass, ¼ inch thick windows and related hardware and components per STD 213, Exhibit A, Scope of Work.

equipment, travel, and incidentals necessary to furnish and install new dual-paned, 80x19 clear PW Glass windows and related hardware and components per STD 213, Exhibit A, Scope of Work.

equipment, travel, and incidentals necessary to furnish and install new dual-paned, 42x42 clear XO style Glass windows and related hardware and equipment, travel, and incidentals necessary to furnish and install new dual-paned, 50x19, obscure or frosted glass, XO style Glass windows and related hardware and components per STD 213, Exhibit A, Scope of Work.

STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION

PRICE QUOTE PROPOSAL

Attachment 1 - REVISED

Agreement Number 32A0701

ADM-1412 (REV. 9/2025)

equipment, travel, and incidentals necessary to furnish and install new dual-paned, 50x19, clear, XO style Glass windows and related hardware and equipment, travel, and incidentals necessary to furnish and install new dual-paned, 80x40, clear, XOX style Glass windows and related hardware and

Per Hour

Hourly rate to include all labor, tools, equipment, travel, and any incidentals necessary to effectuate unforeseen unanticipated work needed to complete services (not included in items 1-7 above), per STD 213, Exhibit A, Scope of Work.

Subtotal:

(Lines 1-8)

Maximum allowable expenditure for all parts, materials, supplies, fees, and permits per Exhibit A, Item 13. Actual cost will be reimbursed based on submitted original receipts. This Amount Shall be 10 percent (10%) of the Actual Subtotal Amount (0.10 x Subtotal). Enter 10% in Total column.

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal (Subtotal + Line 9)

Side of Building 1- Window

Total of 19 Windows

DPEC/FOM Manager Office

Break-Room 2 -front windows 1 - side window

4 Windows

Utility /Custodian Supply Room 1 Window

Supervisor Office 1 Back Window

= 3 WINDOWS

Window

2 Stall Restroom 2 Windows

1 Stall Restroom 1 Window

Window not in picture

Superintendent Office 2 - Back Windows

Front Office Receptionist Area 3 Windows Staff Analyst Office

1 - Front Window 1 - Side Window

= 2 WINDOWS

Total Windows Counted 7

Page 1 Pages 2 - 3 Window - by Item Numbers Locations of Blinds

Front of Building_Total Window Counted 12 11 Front view windows _ 2 Side Windows

X X X

3 Windows have BLINDS

- X=BLINDS

15 - BLINDS

X X X X X XXXXX

12 Windows X = BLINDS

X

Window

X not in picture Side of Building

Attachment A - Windows s135933 Line s135933 Line s135933 Line s135933 Line s135933 Line s135933 Line s135933 Line s135933 Line

Front – Left Side View of Building A

Right Side of Building A

Left Side of Building A

Front – Right Side View of Building A

Front Office Receptionist Area

ITEM 101

ITEM 102

DPEC/FOM Manager Office

Item 103 Item 105Item 104

Staff Analyst Office 1 - Side Window

DPEC/FOM Manager Office

Item 106

1- SIDE WINDOW

Item 119

Item 114 Item 115 Item 116 Item 117 Item 118

Blinds Blinds

Item 103, 104, 105,101, 102 Blinds

Item, 114, 115, 116, 117, 118 Blinds

4-Windows Break-Room-1-office 1 Front Admin Staff Office

Attachment A - Windows s135933 Oval s135933 Oval s135933 Line s135933 Line s135933 Line

View of Back of Building A Superintendent Office 2 - Back Windows

Restrooms 3 Windows

Item 110 Item 109

Item 108

Utility /Custodian Supply Room 1 Window

Item 107

Supervisor Office 1 Back Window

Item 111

Item 113Item 112

Blinds

Blinds Blinds

Attachment A - Windows

Contractors Parking Temp Storage Uncovered Behind Building A

Current.View.

In.Use.by.Another.Contractor.

Will.be.cleared